If you’re like many course designers, you struggle to find a good way to manage your course assets, including images, characters, and audio and video files. Now, thanks to the new media library feature in Storyline 360, managing your course assets is easier than ever. The media library lets you manage all the assets for your project in one window—without ever leaving Storyline. In addition to giving you a one-stop shop for all your assets, there are tons of great time-saving features built in. Let’s take a closer look at some of my favorites.

Bulk Import Assets

If you have a bunch of assets already set aside for your course, you can save time by importing them to the media library in Storyline all at once. That way, all your assets are in one convenient spot, so you can quickly add them to your slides as you build your course. Easy-peasy!

Keep Track of Where Each Asset Is Used

When you use one asset in multiple places in the same project—for example, a background image—it’s nice to have a way to easily locate all the places it appears. And that’s exactly what the media library does! The media library tracks the number of times you’ve used each asset, as well as the slide and layer where it’s used. You can even jump to each location instantly!

Replace Assets Project-Wide

Have you ever built out an entire course—only to have your stakeholder tell you they don’t like the character you chose? If so, you know how time-consuming it can be to update your character on every single slide. Thanks to the media library, you can now update course assets once—in the media library—and they’ll be updated automatically wherever they appear in your project, saving you a ton of time.

Edit Assets in Third-Party Apps and Save Changes to Storyline 360

Imagine you’ve inserted a photo into Storyline 360, and then you decide you want to change the background color of the image. With the media library, you can easily find the image, open it in a third-party app, make any necessary edits, and save the updates to Storyline 360 without having to export and reimport the image. It’s super fast and really easy.

Know When Assets Are Updated

When you’re working on a team, it can be a challenge to stay coordinated. For example, maybe you’ve already inserted an illustration, but then a co-worker decides to go back and make a few edits. If she thinks you haven’t used it yet, she won’t necessarily let you know that she’s made changes.

Luckily, media library lets you know when assets that you’ve inserted into your project have been updated, so you’re sure you always have the most up-to-date version of your assets in your project. When an updated version of an asset is available, you’ll see a little yellow dot next to it in the media library. To re-import the new version, simply click on the button. Amazing!

Want to test out the media library for yourself, but don’t have Articulate 360? Start a free 30-day trial, and come back to E-Learning Heroes regularly for more helpful advice on everything related to e-learning. If you have any questions, please share them in the comments below.

Allison LaMotte
Daniel Jovanov