Community members often ask how to add and display a user’s name in their Articulate Storyline courses. I love that feature because it’s a really simple way to personalize your project and boost learner engagement. Let me walk you through this easy, three-step process to show you how.
1. Add a text entry box to capture the name
The first thing you’ll want to do is insert a text entry box where users will input their name. From the “Insert” tab on the Storyline ribbon, select “Data Entry,” then choose “Text Entry” from the drop-down list. Now you have a data entry box that you can style any way you want.
A best practice is to include both a simple instruction which tells the user what text to enter, as well as a button to click to submit that information. This button can have a trigger that links to the next slide in your course.
2. Edit your variable associated with the text entry field
Next, rename the variable associated with you data entry field. By default, a variable named “TextEntry” will be assigned to the text entry field, but it’s a good best practice to give your variables meaningful and descriptive names.
Open the variable manager (by clicking the “Manage project variables” icon in the Trigger panel) and double-click on the TextEntry variable that Storyline just created. Click inside the name field and rename the variable “Username” or something similar that describes the variable. Be sure to leave the default value blank so no information appears until the user enters his or her name.
3. Insert a variable reference to display the name
Now that you’ve created the text entry field where the learner enters their name, and you’ve stored the information in a variable with a clear and descriptive label, the final step is to show the username inside a caption further along in your course. You do this by inserting a Reference to a variable.
Create a text entry box and type the text you want to appear on the slide. Now, with the cursor inside the text box, choose the spot where you want to reference the user’s name. On the Insert tab on the ribbon you’ll notice the “Reference” option. Click that to insert a reference to that variable everywhere you want your user’s name to appear.
To see this process in action, check out this awesome video tutorial by Community Manager David Anderson: Adding Text Variables in Storyline.
With these three easy steps, you can add your learner’s name and make your course feel more personalized. Do you have any tips or best practices about adding usernames or variables in Storyline? If you do, leave a comment below. We love to hear your feedback!
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