Working inside a SharePoint environment

May 01, 2013

I work with external vendors that do some Articulate work for me.  Used to do all of their work in DropBox.  No need to download files locally, work on them, publish, and upload back to me. They could just work in the DropBox folder like the presentation was local.  Saved a LOT of time.

Now company is making me use an extranet SharePoint site.  Trying to do the same thing working in the explorer view.  However, as soon as I open the PPT and click on Add Audio button in Articulate, I get a message about making the file writable, I click yes and it tells me it can't.  See screen shot.  Any ideas?

3 Replies
Christine Hendrickson

Hi Mike,

It's always best to work with local files, if at all possible:

  • Work on your local drive (your C: drive). Working on a network drive or a USB drive can cause erratic behavior, including file corruption, loss of audio, and other unexpected behavior. 
  • You should also make sure the directory path to your project files and your published output is less than 260 characters (for example C:\Articulate).
  • Avoid using special characters, accents or symbols in your file names (this includes spaces and underscores).

Additional information regarding "Naming Files, Paths, and Namespaces" in Windows operating systems can be found in the following Microsoft article.

Do you have the ability to download the course files to your local hard drive? If so, try saving the files to your hard drive. Once you've finished editing or previewing your project, you can replace the files on the external storage site. There shouldn't be any problem storing the files there, but it's always recommended that you modify local files. 

If you happen to run into problems when the files have been moved over, please let me know.


Minh-Triet Nguyen

Maybe when you open the PPT from the web browser, it opens a read-only version.  Instead of opening the PPT from the SharePoint site (web browser), try opening it in WIndows Explorer.  From the SharePoint library, click on the Actions button and click on the Open in Windows Explorer.  Then open the PPT from there.

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