Storyline Example: Generating Closed Captions

One of the complaints I've seen with Storyline's accessibility is the challenge of adding Closed Captions. There are a few ways to accomplish this in Storyline but most of the methods I've seen in practice make it difficult to separate the caption from the presentation. In other words, folks are putting text boxes on the slide to time the text. 

Here's a way to add CC to your presentations that is fast and easy - with the bonus of providing a toggle control to show or hide the CC and centralized styling and position of the display from a single object.

Take a look. The file is pretty self-explanatory, it employs relatively simple concepts with decent results. It's pretty easy to manage.

Story source file


176 Replies
Leslie McKerchie

Hi Joy! 

This thread is a bit dated, but be sure that you take a peek at the file that Steve shared in his example.

Looks like he's set the button up on a slide master to toggle a transcript layer. Then, if you look at the actual slide, there are some off slide buttons that are valid at different places in the slide timeline so that the correct information is displayed as the transcript variable changes depending on when the user clicks to toggle.

I hope that helps. 

As you can see from Mat's response above, this is  feature that we have in Storyline 360 now. 

Leslie McKerchie

Hi Michelle and welcome to E-Learning Heroes :)

What version of Storyline are you using? I just wanted to let you know that Storyline 360 has a new Closed Caption feature.

As for the file you mention, are you referring to the one originally shared? I was able to download and I'll share here again for you if helpful.

Michelle Vilamaa

Thanks! I am using Storyline 2. I would love to upgrade but have to
demonstrate the value of what we already have before they are going to be
willing to upgrade us. :-) I found a couple of closed caption solutions.
I am trying to determine what is the easiest most viable solution for what
tools we currently have.

Joseph Goforth

Hi Michelle,

Here’s an example of the CC process I made before getting 360:

I repurposed (and renamed) the Submit button to control the caption display. If you’re interested in the project file, just let me know, and I’ll create small version with only what you need.


Joseph Goforth

Hi Michelle,
Unfortunately, I don't have access to Storyline 2 anymore, so I can't edit the project down to the bare essentials without updating to 360.

So, here's a link to the entire .story file (created in Storyline 2) in a 50 Meg ZIP file for you to download. Let me know if you have any problems with it.


Joseph Goforth

Hi Michelle,

You’re most welcome.

The biggest challenge in this method is creating the cue points at the precise times necessary. I found that loading the audio files, not only into the slide in Storyline, but into Adobe Audition as well—on a second monitor—allows for an easy way to quickly scrub through the audio and, ultimately, get the correct timing/placement for the cue points.


Stephen Lee

I know this is an old post, but I'm still using Steve's captioning example and it works well. I do have one issue I'm trying to resolve.

If captioning is turned on and it then proceeds to need screen the captioning remains on screen which is great. But what if there's a few seconds at the start of the 2nd screen where you want the captioning box to disappear briefly until the captions should appear again ? (captioning does not start at the beginning of the timeline). Is there a trigger that can be added to hide the captioning box for certain spots on the timeline when no captions should be displayed?