Having read this post on how to export variables to be read in a google spreadsheet, I set about trying to get this working in my project, I soon ran into problems, I just could not get it to work as google have changed some of the ways they work their drive documents. So, after a LOT of google searching and testing various methods, plus reading this article, I came up with the following method which is a combination of the two articles – and it works, hurrah! 1. Create a new google spreadsheet and change the sheet name (lower left hand corner) to DATA. Make sure your column names are the same as the variables you want to export (exactly matching case) 2. Find out your spreadsheet ‘key’ by looking in the address bar, the key is the long series of letters and numbers after /d/ and before /edit:Eg: https://docs.google.com/spreadsheets/d/1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs/edit#gid=1283040575Key = 1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs 3. Open the script editor (Tools ==> Script Editor) in your spreadsheet and paste the script from the attached file (I have copied and pasted this script and just kept in all the instructions) 4. There are two places in the script where it says “KEY” – copy and paste your key into these two places, between the “”. 5. Run the setUp script twice (Run menu). The first time it will ask for permission to run (grant it), then the second time you select to run it you won't get any popup indication it has run. 6. Go to Publish > Deploy as web app, enter Project Version name and click 'Save New Version', set security level and enable service (most likely execute as 'me' and access 'anyone, even anonymously). 7. Copy the 'Current web app URL' and paste in a notepad file to keep safe. 8. In Articulate, add a trigger to run javascript and use the following code, replacing “Current web app URL” with your URL you copied in the previous step (in””): var player = GetPlayer(); $.ajax({ url: "Current web app URL", type: "POST", data: {"Name": player.GetVar("Name") , "Rating1": player.GetVar("Rating1") , "Rating2": player.GetVar("Rating2") , "Rating3": player.GetVar("Rating3") , "Rating4": player.GetVar("Rating4") , "postRating1": player.GetVar("postRating1") , "postRating2": player.GetVar("postRating2") , "postRating3": player.GetVar("postRating3") , "Postrating4": player.GetVar("Postrating4")}, success: function(data) { console.log(data); }, error: function(err) { console.log('Error:', err); } }); return false; 9. Publish your articulate project – you need to host it somewhere like SCORM cloud or a LMS. When it has finished publishing click to open the files and edit the story.html and story_html5.html files – add the following line in under the line  or somewhere after <head>: <script src="//code.jquery.com/jquery-1.11.0.min.js"></script> 10. Go back to articulate and click ‘zip’ – then publish your zip file and hopefully it will work! This isn’t for the faint hearted but it is so worth it if you can get it working! Good luck!

Heya Kate - I've used the method you show here as well and it works pretty well to setup a Google Spreadsheet as an endpoint. This method is handy for capturing inline survey results, to grab choices for choice analysis, and for double capturing completions if your LMS happens to be temperamental. One of the cool things about the Google Spreadsheet is the notification / subscription feature. Subscribing to updates on a per-addition or digest basis is great for infrequent submissions. It's also handy to use formulas and linked sheets to create public dashboards. The original data can be locked away while the linked data (filtered and sanitized) can be exposed in a published location. Here's an alternate method that uses a Google Form as the intermediary to submit the fields from Storyline. A little less setup using a form to process the submissions and I've had fewer issues with permissions (if your Google Apps instance is corporate or government, using GAPPS script is potentially problematic). Add this to a trigger when the slide loads. This will write the JQuery library to your header so you won't need to do any post-publish surgery. This will load Jquery for both the HTML and HTML5 versions. This can also be used for other libraries. I've successfully used this method to load up the soundmanager.js library for persistent background music. function add_script(scriptURL,oID) { var scriptEl = document.createElement("script"); var head=document.getElementsByTagName('head')[0]; scriptEl.type = "text/javascript"; scriptEl.src = scriptURL; scriptEl.id=oID; head.appendChild(scriptEl);} //only want to add these once! if(document.getElementById('jquery')==null){add_script("https://ajax.googleapis.com/ajax/libs/jquery/1.10.1/jquery.min.js","jquery");} After you've built your form and viewed the live form, inspect the form elements or explore the source to find the field references for your form. These will be something like entry.156531987. Write these down or copy them into another reference document. While you're at it, grab the form ID from the URL. var player=GetPlayer();var vRate=player.GetVar("slider1");var vSuggestion=player.GetVar("TextEntry"); var fTarget="https://docs.google.com/a/nara.gov/forms/d/YOURFORMID/formResponse"; function submit_form(){$.ajax({url: fTarget,type: "POST",data: {"entry.156531987" :vRate,"entry.1547132205":vSuggestion},success: function(data) {//won't return anything since it's cross domain}});return false;}setTimeout(submit_form(), 2000); Edit: Left off a little bit. I delay the submission of data for a couple of seconds for some reason. Must have fixed an issue in testing. Probably will work find without the delay.

The Google Form itself should be shared with everyone. However, there are a few things that can stop up the works. Watching the Javascript console is helpful in tracking down where things might be wrong. Here are a list of potential gotchas: The JQuery dependency isn't loaded before the ajax call. This means on the same slide on the base layer with your ajax call in another layer or in another slide that's sure to be hit. Loading everything at once, it'll likely fail as there's quite a bit that happens to force the load. There's another script error somewhere. Invalid script, a missing variable, an LMS call tested outside of an LMS. Lots of stuff can put a stop to script execution before you reach the ajax call. Using the wrong form address. In my example above, the link provided was for my organization. It includes the org address. If you use this same string, it'll fail unless your part of my org:)fTarget="https://docs.google.com/a/nara.gov/forms/d/YOURFORMID/formResponse";

Meant to say, the data lines of the code corresponds to what you want put into your spreadsheet so adapt as necessary.

Thanks Kate for sharing your steps here - I know it's a common question so it's always great to be able to point users to another example. :-)

Thanks, Kate, for sharing this solution. If anyone wants to see an example in action, I've posted it here: http://erichrenken.com/SaveResultsToGoogleSpreadsheet/story.html

Forum Discussion

KateRobertson

Community Member

10 years ago

Exporting Variables into a Google Spreadsheet

Having read this post on how to export variables to be read in a google spreadsheet, I set about trying to get this working in my project, I soon ran into problems, I just could not get it to work as google have changed some of the ways they work their drive documents.

So, after a LOT of google searching and testing various methods, plus reading this article, I came up with the following method which is a combination of the two articles – and it works, hurrah!

1. Create a new google spreadsheet and change the sheet name (lower left hand corner) to DATA. Make sure your column names are the same as the variables you want to export (exactly matching case)

2. Find out your spreadsheet ‘key’ by looking in the address bar, the key is the long series of letters and numbers after /d/ and before /edit:
Eg: https://docs.google.com/spreadsheets/d/1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs/edit#gid=1283040575
Key = 1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs

3. Open the script editor (Tools ==> Script Editor) in your spreadsheet and paste the script from the attached file (I have copied and pasted this script and just kept in all the instructions)

4. There are two places in the script where it says “KEY” – copy and paste your key into these two places, between the “”.

5. Run the setUp script twice (Run menu). The first time it will ask for permission to run (grant it), then the second time you select to run it you won't get any popup indication it has run.

6. Go to Publish > Deploy as web app, enter Project Version name and click 'Save New Version', set security level and enable service (most likely execute as 'me' and access 'anyone, even anonymously).

7. Copy the 'Current web app URL' and paste in a notepad file to keep safe.

8. In Articulate, add a trigger to run javascript and use the following code, replacing “Current web app URL” with your URL you copied in the previous step (in””):

var player = GetPlayer();

$.ajax({

url:
"Current web app URL",

type: "POST",

data: {"Name": player.GetVar("Name")
, "Rating1": player.GetVar("Rating1")
, "Rating2": player.GetVar("Rating2")
, "Rating3": player.GetVar("Rating3")
, "Rating4": player.GetVar("Rating4")
, "postRating1": player.GetVar("postRating1")
, "postRating2": player.GetVar("postRating2")
, "postRating3": player.GetVar("postRating3")
, "Postrating4": player.GetVar("Postrating4")},

success: function(data)

{

console.log(data);

},

error: function(err) {
console.log('Error:', err);
}

});

return false;

9. Publish your articulate project – you need to host it somewhere like SCORM cloud or a LMS. When it has finished publishing click to open the files and edit the story.html and story_html5.html files – add the following line in under the line  or somewhere after <head>:

<script src="//code.jquery.com/jquery-1.11.0.min.js"></script>

10. Go back to articulate and click ‘zip’ – then publish your zip file and hopefully it will work!

This isn’t for the faint hearted but it is so worth it if you can get it working! Good luck!

Script_for_google_docs.txt3 KB

storyline 360

NormanLamont
Community Member
10 years ago
Success!

This time I overwrote the function which probably explains why it works now. I must have had function calls within a function call previously.

I'm finding it works - and I'm delighted and grateful - but when I hit the send button I get a popup saying [object][object] Does anyone know how to get rid of that? Is it maybe caused by this line in the Storyline script?

success: function(data)
{
alert(data);
}
NormanLamont
Community Member
10 years ago
Sorry for learning out loud here, but I hope it's useful to others who come along later. The popup is caused by that part of the code. I commented out the alert and it no longer appeared. The data still transferred to the spreadsheet.

success: function(data)
{
//alert(data);
}
NormanLamont
Community Member
10 years ago
Thanks for a very valuable set of instructions. That's been really helpful.
NormanLamont
Community Member
10 years ago
Just a thought but could you receive records for more than one course by having other sheets and calling them something other than 'DATA' (and changing the script accordingly)?
LauraBrunning
Community Member
10 years ago
Hi, thanks for replying so quickly. I'm driving myself crackers here! I've still not managed to do it though (my technical-ness isn't great) :(

I have tried putting the write to header trigger right at the beginning and the write to google one right at the end of the project (so it take the time to get from one to the other) - I assumed this would be the same as having it on different layers, but I could be wrong there!

I have to admit, I didn't fully understand your second post, but I have tried putting it before the write to header code from earlier and that didn't work, but I think I'm not writing the code properly. I'll have another crack at it later.

Cheers for your help!
SteveFlowers
Community Member
10 years ago
Happy to have a look if you have a published output or story file to share.
JessicaAdams-eb
Community Member
10 years ago
It worked it worked it FINALLY worked!!!!!!

Three straight days 8 hours per day and finally FINALLY I can tell my supervisor that "Yes, we can send data to an online spreadsheet from Storyline without using the LMS."

I've looked at so much source code I thought I'd be sick. But it FINALLY worked! Thank you all so much, if it weren't for this thread I'd never have done it!

Just thought I'd share. :D
LeslieMcKerchie
Staff
10 years ago
Thanks for sharing Jessica :) We can feel your relief in your post!
RobertKankelbor
Community Member
10 years ago
How do you do step 9?
MichaelBurns-04
Community Member
10 years ago
Hey Robert, you'll find the output folder on your computer, which contains the story.html file along with the html5 file. You can open these with Notepad or another plaintext editor.

Once you have them open, copy and paste the text from step #9 after the < head> tag, and save. Hope that helps.
- RobertKankelbor
  Community Member
  10 years ago
  Perfect...yes! Thank you Michael!