Articulate Teams and Course Reviews: Links Changing between authors
Mar 23, 2020
I've noticed the rise review links are different when 2 people are collaborating on a course and want to publish for review.
Scenario: Developers A and B are both working on same course, and need to have key stakeholders review. Both are deemed "course managers" as far as admin settings on the course.
If developer A wants to publish a version to Articulate Review, they can, and it gives them a link to share with stakeholders. Now, A big goal of Review's features are to allow developers and reviewers to keep track of versions as you go through revisions. So this process works well between developer A and the stakeholders/reviewers.
But, when developer B publishes the next version for the stakeholders, it seems that the Review link is a new link. Because it is a new link, it doesnt have the revision history associated with it. So when developer B sends out the link to the reviewers, they can't also go back and check through their edits to make sure they were implemented.
This seems to be a 'break down' in the way Teams was designed to help collaborate and review with reviewers.
I think I know why this happens - because review links need to be housed from an individual's account - and if so I suggest the developers consider some way to have this fixed so that your whole team can keep reviewing from one link, as versions are created and posted from team members. This also means I know a workaround for the time being - but it's incredibly annoying. Developer B and any others need to ask developer A or the person who publishes the first version for review to be the one to keep publishing versions to review - that is, every subsequent iteration - even if they are no longer involved with the build - in order to keep the review link and revision history tracked.
11 Replies
You've got it right, Daniel.
If you're a course manager, you'll only have the option to Create a new item when publishing to Review 360, since the existing item isn't in your own Review 360 dashboard. You won't see this new item published in your Review 360 account, but the original course owner will see it in theirs.
I can understand how that functionality is challenging for your team, and your feedback is really helpful. We'll let you know if we make changes to collaborating in Review 360 in the future!
I'm in the same boat as Daniel.
It would be great if the Publish a new version of an existing item would give you a split between your courses and shared courses.
I submitted this as a feature request. Here's hoping.
Wow! It took us a minute to figure this out. Is there a way to upvote Dino's feature request? This is an incredibly necessary feature.
Hi Alyssa,
I'm curious if there has been any traction on this as the original post is about a year old?
Thanks,
Niki
Hi Niki! No updates on this feature just yet, but if we make any changes on how collaboration and publishing work, we'll let you know here!
I would like to upvot this feature request as well.
Me, too!! I'm talking about Storyline (as well as Rise). With more than one developer working on something, it would be nice to update the same Review link instead of creating new ones.
It would be great if two authors on the same team account could publish to the same review link/site. Please?!
Hi Brett,
See https://articulate.com/support/article/Articulate-360-Feature-Roadmap
Review 360 Team Folders
Organize your projects in shared team folders and grant access to specific users so stakeholders can easily find all the projects they need to review. Allow multiple authors to publish new versions of a course to the same Review 360 project.
In development
Wonderful!!!
Hi folks! I’m happy to let you know that we’ve released a new Team Folders feature in Review 360.
Create shared team folders in Review 360 to organize your content and assign permissions. Allow multiple authors to publish new versions of the content you shared in these folders for better collaboration.
You can check out the full details of this feature here: Review 360: Share Items with Team Folders
We’d be happy to hear how this feature works for you!