Articulate Engage's publishing options make it easy to publish and upload your standalone interactions to Articulate Online, all at once. (If you need to incorporate your interaction into an Articulate Presenter course, click here.)
Step 1: Enter the Title and Description
- On the Engage ribbon, click the Publish button. (Or, click the small triangle under the Preview button and select Publish.)
- When the Publish window appears, select Articulate Online.
- Check the text that appears in the Title field, and customize it if you'd like. This text defaults to the type of interaction you're building. If you change it, it'll change the title text that Engage uses in the following places (but it won't change your actual file name):
- The title of your content as it appears in Articulate Online's content list.
- The browser title bar, when learners view your published interaction in a browser window.
- The top bar of your interaction player, if you've opted to include the title as one of the player features.
- If you publish your content for the Articulate Mobile Player app, the interaction title is also used on the HTML launch page and the list of content names in the mobile player library.
- In the Description field, you can enter descriptive text about your interaction. If you enter a description, it’ll be used in the following places:
- When you manage your content in Articulate Online, the description will appear with the interaction title.
- The description will appear to learners who access your content through Articulate Online's user portal, if you choose to enable it. (You can learn more about the user portal and other options for giving users access to your content in this tutorial.)
- If you publish your content for use with the Articulate Mobile Player, the description is also used on the HTML launch page, and it also appears below the interaction thumbnail in the Articulate Mobile Player library.
Step 2: Enter Additional Project Info for the Articulate Mobile Player (Optional)
If learners use the Articulate Mobile Player, you can add more information by clicking the ellipsis button (...) next to the Title field on the Publish window. The following Project Info window appears.
- The Title and Description are the same as what you entered on the Publish window; you can choose to change the text.
- The thumbnail below the Title field is what will appear for this interaction when learners browse content in their Articulate Mobile Player library. By default, Engage uses an image representing the type of interaction you built, but you can use a different image. Simply click the blue text below the image. Then click Picture from File and choose an image.
- Author, Email, Website, Duration, Date, and Version appear on the content information cards in the Articulate Mobile Player library.
- Identifier applies only to content published for LMS.
- Keywords aren't currently used. They'll be used in a future version of the Articulate Mobile Player app.
When you're finished customizing the fields on this window, click OK to return to the Publish window.
Step 3: Choose HTML5 and/or Mobile Publishing (Optional)
If learners use mobile devices that don't support Flash, mark the following options to make your interaction viewable in HTML5, the Articulate Mobile Player, or both.
- Include HTML5 output: This prepares your interaction so that it's viewable as HTML5 content if a learner doesn't have the Flash Player and they view your interaction in an HTML5-compatible browser. Keep in mind that not all browsers handle HTML5 content equally. This article identifies which browsers your learners should use if they need to view your interaction as HTML5 content.
- Use Articulate Mobile Player for iOS or Android: This prepares your interaction so learners have the best viewing experience on iPads and Android devices. If you mark this option, learners will view your content in the Articulate Mobile Player app, which they'll be prompted to install when they launch the interaction if they don't already have it.
- Allow downloading for offline viewing: This option is currently ignored when you publish to Articulate Online, since learners will need to be online in order for the interaction to send tracking data to your account. (A future version of the Articulate Mobile Player may support offline viewing; at that time, this setting will be honored for interactions you previously published.)
Step 4: Check Player Properties and Quality Settings
The Properties section of the Publish window lets you make last-minute changes to your interaction player or the compression settings Engage uses when publishing.
- The Player field shows the name of the player that Engage will use when you publish. (The player is the interface that users see when they view your interaction.) Click the player name to make final adjustments to your player or switch to a different player. If you need help choosing your player settings, see Customizing the Engage Player.
- The Quality field lets you control the compression settings Engage uses for audio, video, and pictures you've added to your interaction. The settings here default to whatever you used the last time you published an Engage project. To change the quality settings, click the blue text and change any of the fields as noted below; then click OK.
- Choose Standard if you want to use the default settings. If you mark this option, the values on the window revert back to their defaults (video quality of 5, audio bitrate of 48kbps, and image quality of 80%).
- Choose Custom if you want to define your own quality settings. Then click and drag the slider on any of the three values to change the compression. Using higher values gives you higher-quality output but larger file sizes (which means longer download times). Lower values give you smaller file sizes and faster download times, but the visual and audio quality will be lower.
- The Theme Colors field shows the colors you've applied to your interaction. Click the link to switch to a different theme or make last-minute adjustments to the colors and effects in your interaction. (More about theme colors.)
- The Playback Mode field lets you control how learners navigate through your published interaction. To change the playback mode, click the blue text and select any of the following options:
- Choose Interactive if you want to give learners the freedom to view steps in any order. If you mark this option, you can also mark the box to Show preview/next buttons to provide navigation buttons in the lower right corner of the player. Unmark this box if you'd prefer not to include previous and next buttons.
- Choose Linear if you want to make sure learners view all the steps in order.
- Choose Presentation if you want the interaction to advance by itself. If you choose this option, learners won't be able to interact with your published output (i.e., they won't be able to jump to different steps in the interaction, rewind videos, or launch hyperlinks). When you choose presentation mode, you can also control the default duration for steps that don't contain any audio or video by typing the desired number of seconds into the field provided.
- Some interaction types also include Segment Order options. Use these options to specify where the interaction should start and in which direction the segments should proceed.
Step 5: Choose Your Tracking and Reporting Preferences
In the Properties section of the Publish window, click the Tracking field to open the following window, where you can choose how Articulate Online tracks and reports learners' progress:
- Report status to AO lets you choose the wording that Articulate Online uses in reports when expressing learners' status. Use the selector to choose one of the four options available.
Communicate resume data lets you choose how Articulate Online handles resume data if you've enabled the resume feature in your player.
- On Course Complete: With this option, the interaction communicates resume data when the learner closes the browser window in which they're viewing your interaction or when they reach the completion threshold (see the next item for details).
- After Every Slide: With this option, the interaction sends resume data each time the learner advances to another step in your interaction. If you choose this option, and if you've enabled the resume feature in your player, learners who experience an Internet disruption while viewing your interaction will be able to pick up where they left off when they relaunch the interaction. Keep in mind that because this option results in frequent communication between your content and Articulate Online, it does increase network traffic, which can become significant if you roll out your content simultaneously to many learners.
- Minimum number of items viewed to complete lets you choose how many steps learners must view to register completion in Articulate Online.
- Click OK when you're finished setting up your tracking and reporting preferences.
Step 6: Enter Your Articulate Online Credentials and Publish
To complete the process, enter your Articulate Online credentials (account URL, email address, and password) and click the Publish button.
Your interaction publishes and uploads to Articulate Online all at once. How fast this happens depends on the size of your interaction and your internet speed.
When the Publish Successful window appears, click Manage Content to open Articulate Online and manage the interaction you just uploaded.
If a firewall blocks you from publishing directly to Articulate Online, you can publish your interaction on your local computer and then manually upload it to Articulate Online. See this user guide for details.
Articulate Online has a maximum size limit of 500 MB per project. If you think you might be approaching that limit but aren't sure, here's how to check: publish the interaction on your local computer (see the link above) and then check the file size of the Engage package that's generated.
Step 7: Distribute Your Published Interaction
When you give learners access to your Articulate Online content and they launch it, they'll see the right type of content based on the device and browser they're using.
- Learners will see the Flash version of your interaction if their browsers support it.
- If learners are using iPads or Android devices and you selected the Articulate Mobile Player option when you published, the interaction will launch in the app. (If they don't have the app installed, they'll be prompted to install it.)
- If learners are using iPads and you didn't select the Articulate Mobile Player option when you published, but you did select HTML5, the HTML5 output will launch in mobile Safari.
- If learners are using a browser without Flash and you marked the HTML5 option, they'll see the HTML5 output. (Click here for a list of supported HTML5 browsers.)