Presenter ‘09’s annotation tool is a great way to draw learners’ attention to areas of your slide — and for the ultimate in efficiency, you can add your annotations on-the-fly while you narrate. If you’ve used Presenter’s recording and annotation tools a time or two, you’ll probably find it pretty easy to combine them into one seamless process.


  • If you plan to include animations on your slides, don’t use this tutorial. Instead, get your narration and animations taken care of first: either record in Presenter or import some audio, and then sync your animations — or, to save a little time, you can record narration and sync animations at the same time. Once your audio and animations are synched, apply annotations using the steps here.
  • Anytime you record narration within Presenter, it can help be helpful to place your script in PowerPoint's slide notes, because this allows you to see your text while recording. To make your notes viewable in the recording window, open your presentation in PowerPoint and, on the Articulate menu, select Presentation Options > Other and mark  Show notes pane on narration window. Then click OK.

To record narration and add annotations at the same time, follow these steps:

  1. With your presentation open in PowerPoint, go to a slide where you want to record narration and add annotations. On the Articulate menu, click Record Narration.
  2. When the recording window appears, mark the Show Annotation Tools box.
  3. Choose an annotation shape from the toolbar, and click any of the Style options to customize its look. (If you want to see how the shape will display, or get a little practice with where to place the animations, click anywhere on your slide. To remove these practice shapes, you can click Clear All.) 
  4. When you 're ready to begin recording and annotating, click Start Recording — and start talking!
  5. At any point while narrating, just click on the screen where you want your annotation to appear. Presenter will record your narration and annotations until you click pause or stop. Some tips: 
    • You can switch annotation shapes on the fly. Just choose a different shape anytime. The next time you click onscreen, the new shape will appear there.
    • Need a sec to collect your thoughts or switch to a different shape? You can always click the pause button to suspend recording. This is helpful if you want a little time to change shapes or alter a shape's color or effect. Just resume recording again whenever you're ready.
    • Display multiple annotations, or just one at a time. If you're applying several annotations to the same slide, click the single-arrow button when you want each annotation to replace the previous one. Or, click the multi-arrow button when you want all annotations to stay onscreen. You can toggle your choice back and forth. You can also click Clear All any time to remove any annotations currently onscreen. 
  6. When you're done recording and annotating, click the stop button.
  7. Now click the play button to see how things look and sound. If everything plays the way you want, then you're done! Use the slide selector to move to any other slide, where you can record and annotate some more. Or, click Save & Close if you're finished. 

If things don't quite look or sound the way you want, you can start over. Just click Start Recording again. Presenter will replace any previous narration and annotations with whatever you record.

You Might Also Want to Explore:

Adding Annotations
Creating a Backup of Your Presentation's Audio Narration