If you want users to be able to access your course via the Internet or an intranet, and if you don't need to track users' completion or progress, then web publishing is for you. (If you do need tracking capability, you’d want to instead publish to Articulate Online or to an LMS.)
Let's take a look at how to use Presenter's web publishing option to turn your presentation into web-ready Flash output:
- From the Articulate menu, select Publish.
- Select Web from the publish options on the left edge of the window.
- Under Publish Location, use the Folder field to indicate the place on your computer where you want Presenter to generate your published output. You can click the ellipsis button (...) to browse to a specific location. Presenter will create a new folder in that spot, with all the files needed to play your presentation. (Tips for managing files)
- Important! Always publish to a local drive on your computer. Publishing to a network or shared drive can create problems with your published output. After you publish your presentation on your computer, you can move it to a web server and test it.
- Check the publishing Properties and adjust anything that needs changing:
- Published title: The title defaults to the name of your PowerPoint file, but you can change it by typing something else here. Presenter uses this for the title bar of your player and the title bar of the browser window that users see when they launch your presentation. Presenter also uses this title for the name of the folder it creates on your hard drive for your published output.
- Player template: This is the template Presenter uses when publishing. The player template determines the look and functionality of your presentation player. If the template you want to use isn't selected here, use the drop-down to pick a different one. You can also make any last-minute adjustments to your template by clicking the ellipses (...) button. (More about templates)
- Logo: This is the logo that'll appear in the sidebar of your player. You can select from the logos in the drop-down (or choose None selected if you don't want a logo). If the logo you want isn't in the drop-down, it just means you haven't added it to the logo library yet — you can do that by clicking the ellipsis (...) button. Keep in mind that if you choose a logo here, it'll only appear in your output if you've turned on the logo panel in your template and enabled Standard View. (More about logos and More about view modes)
- Presenter: This is the person whose info appears in the presenter panel of your sidebar. You can pick a presenter from the list, or you can choose None selected if you don't want to feature a presenter. Choose Use slide-level presenters if you specified multiple presenters in your Slide Properties when you built your presentation. If the presenter you want isn't in the list, click the ellipsis button (...) to add them. Note that your player's presenter panel (like the logo panel), is part of the sidebar, so it'll appear only if it's enabled on your template and you've enabled Standard View. (More about presenters and More about view modes)
- Click Publish.
That's all there is to it! Presenter creates your published presentation in the folder you specified. When publishing is complete, you'll see this pop-up, and you can choose whichever option suits you:
- View Presentation: This launches your presentation in your web browser so you can take a look at your output.
- Email: This opens up a new email message with a zipped file of your published output attached. This might be helpful if you need to share your interaction with an SME or other reviewer. If your audience is larger than just a few, though, it's usually better to move your files to a server instead, and send your audience the link. This way, you're less likely to logjam your email system with attachments, your recipients won't need to fuss with saving and unzipping your file, and you won't have to resend if you update.
- FTP: This pops up a window where you can enter your FTP credentials and transfer your output to your website.
- ZIP: This creates a zipped file of your output in the folder you specified on the Publish window.
- Open Folder: This opens a file viewer where you can see the files Presenter just created. There will be a data folder, a player folder, and a file called player.html, which is the file that launches your presentation. When you move your files to a web server, you'll need to send your users a link to player.html so they can view your presentation.
One note about viewing your published content: Since your files have been prepared for deployment over the web, in some situations you might encounter funny behavior if you try to view the presentation from a local drive (such as your computer's hard drive or a local network drive). Be sure to upload your published output to its final destination and test it there.
What Do I Do with My Published Files?
Now that you've published, it's time to move your web-ready presentation to your website or server, give it a test run, and then send your users a link so they can access it.