Community members often ask how to add and display a learner’s name in their Storyline 360 courses. I love that feature because it’s a really simple way to personalize your project and boost learner engagement. Let me walk you through this easy three-step process to show you how.

1. Add a text-entry box to capture the name

The first thing you’ll want to do is insert a text-entry field where learners will input their name. From the Insert tab select Input and then choose Text Entry Field.

From there, you can format your text entry any way you want.

View the Demo and Download the Template

A best practice is to include both a simple instruction telling the user what text to enter and a button to click to submit that information. This button can have a trigger that links to the next slide in your course.

2. Edit the variable associated with your text-entry field

Next, rename the variable associated with your data-entry field. By default, a variable named “TextEntry” will be assigned to the text-entry field, but it’s a good best practice to give your variables meaningful and descriptive names.

Open the variable manager by clicking the Manage Project Variables icon in the trigger panel and then double-clicking on the TextEntry variable that Storyline 360 just created.

Click inside the name field and rename the variable “LearnerName” or something similar that describes the variable. Be sure to leave the default value blank so no information appears until the user enters his or her name.

3. Insert a variable reference to display the name

Now that you’ve created the text-entry field where the learner enters his or her name, and you’ve stored the information in a variable with a clear and descriptive label, the final step is to show the user name inside a caption further along in your course. You do this by inserting a reference to a variable.

Insert a text-entry box and type the text you want to appear on the slide. Now, with the cursor inside the textbox, choose the spot where you want to reference the user’s name. On the Insert tab, you’ll see the Insert Reference icon. 

Click that icon to insert a reference to that variable everywhere you want your user’s name to appear.

And that’s all there is to it! In just a few clicks, you’ve added a personal touch to your e-learning course. And if you’re in a hurry, save yourself a little time and download this template.

Do you have any tips or best practices about using text variables in Storyline 360? If you do, leave a comment below. We love to hear your feedback! 

Want to try this out, but don’t have Articulate 360? Start a free 60-day trial, and come back to E-Learning Heroes regularly for more helpful advice on everything related to e-learning. If you have any questions, please share them in the comments.

19 Comments
Nicole Legault
Nicole Legault

Hi Caroline! Thanks for the question. Here's one solution: add a trigger to the next button that only jumps to the next slide IF the value of username variable is NOT equal to a blank value. To do that, add a new trigger to the next button or submit button the user clicks after they enter their name. At the bottom of the Trigger click "Show Conditions" and add a condition. From List make sure "Variable" is checked, and from the drop down with variables select your username variable. Next, under "operator" choose "NOT equal to", under type leave "Value" and then in the Value field, leave it blank. Once you do this, the submit or next button will not work so long as the text entry field is blank. There has to be at least one value (letter) in it when the user clicks Next or Submi... Expand