4 Skills Every E-Learning Developer Needs to Have
Two topics that come up a lot in the Articulate community are how to get started in the field of e-learning and good, basic skills an individual should have to pursue a career in e-learning development. I’d like to highlight four basic skills that great e-learning developers should cultivate: Instructional Design Knowledge Instructional design is the discipline of designing instructionally sound learning materials. An instructional designer can look at information and synthesize it to extract what’s most important and relevant to the learner, and present that information in a way that will help the learner retain the knowledge. With basic instructional design skills, you can sift through all of your content and separate out what will actually improve the learner’s knowledge and skills. At the end of the day, separating the “need-to-know” from the “nice-to-know” is why most organizations create e-learning in the first place. Graphic Design Basics You don’t have to be the next Picasso to become an e-learning developer, but it definitely helps to have an eye for aesthetics. It will also really help you out if you are able to do a few common tasks in a graphic editing tool. Having a few basic skills such as the ability to lay out content, choose fonts and color schemes, and remove a background from an image will go a long way when you are designing e-learning and working with graphics and images. Concise and Clear Writing Skills An important part of any e-learning course is its textual content, so it helps to have a solid grasp of the language and a strong vocabulary. You should be able to write properly, concisely, and consistently, but you should also always ask someone to review your work for spelling and grammar. Mistakes in your text make a course look less polished and professional, and can sometimes damage your credibility. Strong Sense of Organization Have you ever looked at a webpage or e-learning course and been overwhelmed with information, or unsure where to click first? That’s a sign of disorganized content. The way your content is organized can be the difference between whether your learners “get it” or not. A great e-learning developer will have the ability to sort and organize all of the information in the course, as well as all of the objects on the slides. Having your content laid out in a logical order (chronologically, alphabetically, or whatever makes most sense for your content) will help make sure all the pieces of the puzzle fall into place for your learners. These are four basic skills that can go a long way for an e-learning developer. Do you know of any other basic skills that you think are essential to being a successful e-learning developer? If so, share a comment below and let us know what you think! You can always sign up for a fully functional, free trial of Articulate software. And don’t forget to post your questions and comments in the forums! We’re here to help. For more e-learning tips, examples, and downloads, follow us on Twitter.Follow These Tips to Reduce Your Risk of Corrupting or Losing Project Files
It’s every e-learning developer’s worst nightmare: you’re hard at work in an application, deep in development, when all of a sudden—the software freezes! You start frantically clicking around … this can’t be happening! When did you last save the file? Are you going to lose all that work?!? Others (not you, right?) have faced the horror of having an entire project, representing weeks or even months of work, become corrupt and completely unusable. Different scenario, same result. Yuk. File corruption can happen, even in the best software, and even if you’re following all the recommended best practices. It’s not just a software crash that could wipe out or damage project files; it could be a power outage, your computer crashing, or even just the size of your project file, as very large files have a higher risk of corrupting. You need to be prepared if a problem occurs and know what options can help to prevent it. To be ready if it happens, follow these pro tips. Work Locally You should always save and publish all of your Articulate Storyline files and projects to your local hard drive, which is typically your C: drive. Working on a network drive or an external (USB) drive can cause erratic behavior due to latency, which is the amount of time it takes for the information to traverse the systems. As a result, your files might become corrupted, you could be unable to save changes, or your application might “freeze” altogether. If you need to copy your project over to a network drive or a USB drive for backup or versioning purposes, only do it once you’ve saved the file and exited the Storyline application. Do not reopen the project file until it’s finished copying. (That’s why backing up your Storyline 360 project files to Review 360 or uploading content to a library of shared team slides are better options.) To learn even more about the importance of working locally, read this helpful article by Trina Rimmer: Save Time with This E-Learning Project Troubleshooting Checklist. Use Proper File-Naming Conventions It’s important that you follow some important basic conventions when you name your project files and published output. Do not use special characters, accents, or symbols in your Storyline file names or in any file paths. And avoid using spaces in your file names and file paths; spaces will be replaced by symbols (i.e., %) when you publish the course, which looks messy and could possibly contribute to file corruption. Here are a few suggestions for naming your files without spaces: Use an Underscore or Dash: Instead of using spaces between the words, use a dash or an underscore. For example, safety_training_101.story, or retail-module-3.story. Use CamelCase: CamelCase is a practice often used in the web development world that includes writing words or sentences so each word begins with a capital letter; for example, SafetyTraining101.story or RetailModule3.story. With either of these tips, you can easily read your file names without using spaces. Another best practice: always use short names to ensure the file paths to your projects and published output are well under the 260-character limit imposed by Microsoft Windows. Save Often Get into the habit of saving your work at least every 5 to 10 minutes. The fastest and easiest way to save your file is to simply hit CTRL+S on your keyboard. You should save so often it becomes automatic and you don’t even notice when you’re doing it. When you see an asterisk (*) next to your project file’s name, it means your project has changes and needs to be saved: It also should go without saying that you should always save after you do something complex, confusing, or time-consuming that you don’t want to have to repeat. Create Versions In addition to constantly saving your project file, you should be “versioning” as well. To create a version is simply to do a Save As of the file and then save it with a new name; this makes a new version of the file. The number of versions you create will depend on you and your requirements, but here are a few ideas: Daily: You might consider creating a new version of the *.story file every day and including that day’s date in the title. For example: safety-training-03-22-2016.story. This way, if you need to go back to a previous version, you’ll have every day to choose from. Weekly: Versioning every day might be too often for your needs; if that’s the case consider doing at the very least a weekly version of your document. If you choose to store versions less frequently than weekly, you might find you have to re-do a lot of work to get your project file back where you need it to be. Major Changes: It’s a good idea to always create a new version when there’s a major change to the file, including navigation changes or any design changes that are going to apply project-wide. If you change your mind, or need to go back for any reason, you’ll be thankful you made the new version. How long do you want to hang on to all those versions? It depends, but until the project is delivered is probably a safe bet. After that, you might want to hang on to a couple of versions but are probably safe deleting the rest. Back Up Your Work Saving your work religiously and creating file versions won’t do you much good if your computer crashes. To save yourself major headaches when something unpredictable occurs, you need to back up your work OFTEN. How often? How many hours of work are you willing to redo should a crash occur? I recommend backing up your work at least once a day. Let’s review some options for backing up your work: Review 360: When you publish a Storyline 360 project to Review 360, you can include the source file so it's downloadable from Review 360. You can even store project files for multiple versions of a course. (Articulate 360 subscribers have access to this feature. If you don't have Articulate 360, start a free 30-day trial.) File-Hosting Service: Use a third-party hosting service to back up your project files. The options abound: Dropbox, Carbonite, Backblaze, and many more. Some of these services automatically back up all your files constantly, so you don’t even have to think about it. File or Web Server: Opt for a file or web server to upload your files and back up your work. External Hard Drive: Save your files to an external hard drive. Even if you do this, it’s still a good idea to back up that hard drive to a server or file-hosting service in case the drive itself should ever become corrupt. Yes, there are costs associated with most of these options, but it’s usually much less than the cost of losing your work, which can represent many, many hours of development time. If you work in an office setting, check to see if the IT department has a backup system already in place. If so, ask about the policy, and then consider making your own backups as well, as an extra precaution. Enable Auto-Recovery Storyline has a handy auto-recovery feature. To initiate the feature, you need to save your project file at least once. It should be enabled by default; but to make sure, or to make adjustments to the intervals, click on File from the Storyline ribbon and select Storyline Options at the bottom of the menu. In the Storyline Options window, you’ll notice the AutoRecovery option. When you select this option, Storyline will automatically save a copy of your project at the specified interval and you can recover your work if the power goes out or the app shuts down unexpectedly. The default interval is every 10 minutes, but you can enter any whole number between 1 and 120. Learn more about the auto-recovery feature on this page: Setting Articulate Storyline Options. Why does the auto-recovery feature exist? If Storyline crashes or closes unexpectedly, chances are you didn’t save before it closed. So, in the background, the application has been doing it for you. This means Storyline will prompt you, when you reopen the file, with a message to recover the file from the last auto-recovery save that occurred. Exit the Application Another best practice is to not leave the Storyline application open and unattended for long periods of time. If you leave the application running overnight, it’s possible that a malware scan or disk backup could run because the machine is idle, making your application vulnerable to crashing. When you’re done working with your project file and about to step away, do a final save, close the application, and back up the latest version—just to be safe. Check Temp Files If there’s a crash and your file is lost or corrupt, don’t lose hope: there may still be a working version of your project in your temp files. Here's how to check: Open this folder in Windows Explorer: %appdata%\Articulate\Storyline. Scan the contents of this folder for a file that starts with the name of your project. If you find the file, copy it to your desktop (if you find more than one, copy the latest version). Change the file extension of the copy on your desktop from *.tmp to *.story. Double-click the file to open it in Storyline. If your project file isn't there, it may be lost (sad face). But the good news is, if you’ve been following the recommended best practices above—versioning and backing up your work—you’ve hopefully only lost a minimal amount of work. In Sum These are just some of the tips you can follow to avoid corrupt and lost project files. Remember, it’s all about being proactive just in case the unpredictable happens! Follow us on Twitter and come back to E-Learning Heroes regularly for more helpful advice on everything related to e-learning.From E-Learning Newbie to Super (Hero) Success Story on E-Learning Heroes
As an independent instructional designer, I’ve benefitted enormously from the Articulate E-Learning Heroes community. I’m always encouraging freelancers and newbies to get involved, but have never shared how the community helped me successfully transition to e-learning. I’ve never even shared my best tips for getting the most out of it! It’s time to fix that. Here’s how I ended up making ELH my online professional home. Step 1: I Learned the Software I discovered Articulate software in 2010 when another tool failed shortly before my very first e-learning project was due. I had to download Articulate Studio, learn it, and be instantly productive. If it hadn’t been for the fantastic step-by-step tutorials and tips (for Studio and now for Articulate Storyline), I’d never have recovered so seamlessly. The client loved the course and Articulate had a devoted new fan. Downloading and using free templates and course assets helped me learn even more. Step 2: I Learned About the Field I was already an experienced instructional designer for ILT, but Tom Kuhlmann’s blog helped me find my center as I learned about e-learning. His Insider’s Guide to Becoming a Rapid E-Learning Pro was perfect to steer me in the right direction to learn more. Spending time in the ELH forums was quite helpful, but getting to lurk and learn from others’ experiences was a game-changer. I knew I was on the right track when I started going to e-learning conferences and felt perfectly fluent and at home in the field. Step 3: I Gained Practice, Visibility, and Portfolio Pieces David Anderson started the weekly challenges in August of 2013, but it took me a good five months to make the time (and get up the courage!) to put in an entry. Once I realized the result was encouragement and support (rather than public humiliation), I was hooked and have completed nearly every challenge since. The challenges were a HUGE key to reaching the next level for me. They provided me with real-world, regular practice in the software and in instructional and visual design. I gained greater confidence in my skills, scads of usable portfolio pieces, and greater visibility in a wider network of my peers. Step 4: I Started Connecting with Others The benefits of reading forum discussions or tossing in challenge entries now and then are great, but I quickly realized that unless I took the time to meaningfully connect with others, I wasn’t going to get the full benefit of the community. As soon as I started answering forum questions and finding other ways to help, I became truly invested. Step 5: I Started Giving Back I wrote blog posts about my challenge entries to share my ideas, how I made them, what inspired me, and links to resources that might be helpful. Then I started sharing templates and other course assets. When people started contacting me for offline help and advice I did my best to help them, too. Finding the time to give back feels like a stretch, but when you see how you can make a difference in someone else’s success, it keeps you going. My (Super)-Secret E-Learning Heroes Tips Here are some ELH success factors I’ve learned along the way. No one taught them to me, but I’m happy to share them with you. Find Your Place I found a natural fit in the challenges, but that may not be a place that you love or feel you can shine in, learn from, or offer the most. Others feel most at home in the Building Better Courses discussions or the more technical Storyline or Studio ones. Find your footing and go from there. Focus You can’t do it all. You can’t be everywhere doing everything and helping everybody all the time. It’s not sustainable. Once you’ve found your place, give it your full attention. Commit I’m busy and could easily say I don’t have the time to stay involved, but I’ve promised myself that I’ll keep up with the challenges and help others when I can. No one forces me to do it. No one expects me to do it. It’s a personal commitment that keeps me going. Connect Meaningfully There’s a difference between responding to someone and thoughtfully connecting with them. As an example, when I want to support someone’s efforts, I find out if they have a blog, encourage them to write and share, and comment on their posts. I’m not trying to get attention for myself; I’m trying to encourage them in a thoughtful way because I’m excited about their success. Even when people contact me via LinkedIn, Twitter, or my blog, I check to see if they are ELH members so I can see what they are working on or contributing to so I can say something personal to them. Is it above and beyond? Yes. Is it an effective way to genuinely support others and build a strong network of peers? Yes. Challenge Yourself Pushing yourself to learn from ELH posts—from peers who know the software inside and out, terrific designers, and others who actively share in our community—will pay off. Your skills and knowledge will increase, your expertise will become more widely known, and it will be easier to reach your goals and stay relevant in the field well into the future. Aren’t we lucky to have such a great community?5 Ways You Can Advocate for Your Value to the Business as a Course Creator
In an ideal world, leadership would always have a clear view of the impact of your e-learning projects and your unique value to the organization. But that view can be much foggier in real life than we’d like it to be. When our company or leadership doesn’t get what course creators like us do or how it benefits them, we can end up on shaky ground. That lack of understanding makes it hard for us to push back against training cuts. It makes it tricky to get budget increases for tech investments or team expansion. And it can even lead to the mistaken belief that we can easily be replaced by new technology or people without e-learning expertise. Thankfully, many of these issues stem from an easy-to-address source—a lack of awareness. Tipping the balance back in your favor is often as easy as advocating for your work and yourself. Not sure how to do that? Here are a few good places to start. 1. Find your champions It’s possible to do this self-advocacy work on your own. But you’ll probably reach more ears and shift perceptions faster if other people are talking up your work too. Think of it like how you might decide where to eat when traveling to a new city. Intriguing social media posts from a restaurant might get your attention. But chances are a trusted friend telling you about their favorite dining spot in town is more likely to influence your decision. Who might step up to champion your work or team? Consider tapping into people like: Subject matter experts (SMEs) that you have a strong working relationship with. Learners who’ve given your e-learning glowing reviews. Stakeholders who’ve seen the impact your past projects made on the business. Trusted coworkers who know how great your work is—and why it should matter to others. If you’re feeling awkward about asking people to praise your work, just keep your requests small at first. For instance, if an SME emails you a compliment about how easy you’ve been to work with, ask them to forward it to your manager as well. 2. Be loud and proud about your successes We sometimes get siloed off in learning and development. As a result, other teams may have no idea what we’re working on and why it’s so important to the company. If you’re feeling a bit invisible, a good solution is to put on your marketing hat and pursue opportunities to share what you’re doing. This is a great time to tap into your manager and champions to help you find ways to share your work. Large-scale efforts—like presenting at a department meeting, sharing an eye-catching infographic about the impact of a course, or making a year-in-review video highlighting your team’s biggest wins—can all help. But even smaller actions—like asking someone who gave a glowing review of your course to tell their team why they should take it too—can get the word out there. While you’re doing this promo work, don’t just focus on the final project. Also talk up the unique skills and ideas you and your team contributed to make it succeed. That way people don’t just get excited about the finished content—they’ll also get excited about what you and your team bring to the table. 3. Share how what you do connects to broader business goals The people we work with may have a vague sense that e-learning benefits the company in some way. But they may not know precisely how. Or sometimes they understand the surface benefits of our e-learning—like how compliance training checks off a legal requirement—but may not see the deeper, more meaningful impacts it makes in the long run. The best way to turn this situation around is to help these colleagues make those connections. Look for opportunities to call out the specific ways your projects contribute to key company goals. For instance, maybe that compliance course also helped reduce workplace injuries or prevented costly fines. And be sure to be direct about these links so there’s no ambiguity about the impact of your work. 4. Talk to your audience in terms they care about While you’re talking up what you do, also think about how you’re framing that information. When you’re chatting with other learning professionals, eyes will often light up when you share how a project met your learning objectives, used a development tool in a creative way, or tied into learning research. But that likely won’t mean as much—or sometimes anything—to people outside our field. Instead, promote your work in ways that will speak to your audience. For instance, if they’ve complained to you about the boring and useless e-learning at their last job, tell them about all the ways you're making your courses interesting and practical. If your project can help with their team’s goals, tell them how it does that. Or, if you know they’re constantly feeling crunched for time, play up the key ways you’re streamlining your projects. That way, they’ll know you’re making a difference on things that matter to them personally. 5. Do the math to connect your successes to the bottom line Want a measure of success that’s easy to get people excited about? Focus on money. In some cases, financial numbers are easy to uncover—for instance, if you launched training on upselling a new product and the sales numbers immediately went up. Other times, though, you might need to break out your calculator to convert one kind of win into a financial one. For example, if you shaved ten minutes off of your company’s annual compliance training, that may not initially sound like a big deal. But if you have 60,000 employees that have to take it, that’s 10,000 hours of saved work time. If your company’s average hourly salary is $25, that ten-minute trim saved the company $250,000. And those are numbers that can impress! Have a situation where your training wasn’t the only factor at play? You can still frame the final savings or profits as something your work contributed to. That way, you’re acknowledging the other factors but not downplaying that your work had an important part to play in the mix. Wrap-Up Advocating for yourself and your work may not solve all the challenges you face in your professional life. But it’s a good first step toward boosting your visibility and ensuring your organization knows just how much you have to offer. Not only that, but it can even open doors for your career that you didn’t know were possible. Want more ideas on building buy-in for you and your work? Check out these articles: 2 Ways To Show the Value of Online Training Here’s How To Prove the Value of Training to Your Organization Use KPIs To Demonstrate the Value of E-Learning Subscribe to our newsletter to get the latest e-learning inspiration and insights directly in your inbox. You can also find us on LinkedIn and X (formerly Twitter). And if you have questions, please share them in the comments.
