Storyline 360: Publishing a Course to Review 360
Publish your course toReview 360 to collect feedback from stakeholders. It’s a great way to collaborate on a project before distributing the finalized course to learners. Publish a New Item or Update an Existing Item Back Up Your Project File Change the Course Thumbnail Image Adjust the Player Properties and Quality Settings Publish a Slide, a Scene, or the Entire Course Choose a Tracking Option Publish Distribute Your Published Course Step 1: Publish a New Item or Update an Existing Item Go to the Home tab on the ribbon and click Publish. When the Publish window appears, select the Review 360 tab on the left. Choose to publish a new item or update an existing item: Create a new item: Mark this option to publish a brand new content item to Review 360, then give it a title. (If you have a title placeholder on the first slide, the course title defaults to the text entered in that title placeholder. If you don’t have a title placeholder on the first slide, the course title defaults to the name of your project file. You can change the title of your published course here without affecting the name of your project file or the title placeholder on the first slide.) Note that the title on the player will display up to 80 characters. Publish a new version of an existing item: Mark this option to update an existing content item located in your personal or team folder in Review 360, then select the item you want to update. (Review 360 keeps track of version history, so you can always view previously-published versions of the content item.) Publish locally for manual upload: Mark this option to publish a content item on your local computer for manual upload to Review 360, then choose where you want to publish it—for example, your desktop. Step 2: Back Up Your Project File (Optional) You can upload your Storyline 360 project file to Review 360 so you can access it from anywhere and share it with team members. To include the source file, check the Upload project file to Review 360 box. Step 3: Change the Course Thumbnail Image (Optional) By default, Storyline 360 uses an image of the first slide in your course as the thumbnail image on your Review 360 home page, but you can choose a different image. Temporarily switch to the Web tab on the left side of the Publish window. Click the ellipsis button (...) beside the Title field to open the Project Info window. Click the hyperlinked text below the default image, then select a different slide in your course or click Picture from File to choose an image on your hard drive. Click OK to close the Project Info window. Switch back to the Review 360 tab on the left side of the Publish window to finish the publishing process. Step 4: Adjust the Player Properties and Quality Settings Use the Properties section of the Publish window to make last-minute changes to your course player and quality settings. The Player property shows the name of the player currently assigned to your project. (The player is theframearound your slide content.) To make adjustments to your player, click the player name to open theplayer editor. The Quality property lets you choose adaptive or static video quality and control the compression settings for audio clips, static videos, and JPG images. The quality settings default to whatever you used the last time you published a course. To change them, click the Quality property, make your adjustments, and click OK. There are now two video quality options. Select Adaptive to automatically adjust the video quality (high, medium, or low) to the learner’s internet speed and prevent buffering. Learn more. Choose Static to deliver videos with the same quality to all learners, which could cause buffering. Drag the Static slider to change the video compression. Note that higher values give you higher-quality output but also larger file sizes (which means longer download times for learners with slow connections). Lower values give you smaller file sizes and faster download times, but the quality will be lower as well. Drag the Audio Quality slider to adjust the compression settings Storyline 360 uses for audio. Mark the Optimize audio volume box to normalize audio throughout your course for consistent volume across all slides. Tip: If your course audio already has consistent volume, you can speed up the publishing process by unchecking this option. Drag the JPG Quality slider to adjust the compression settings Storyline 360 uses for JPG images. Click Reset to standard optimization to use the default settings: adaptive video quality, audio bitrate of 56 kbps, and JPG image quality of 100%. Step 5: Publish a Slide, a Scene, or the Entire Course By default, Storyline 360 will publish your entire course. However, you can now choose to publish a specific scene from your course or even just a single slide. This is especially helpful when you want to collect feedback from reviewers on a particular scene or slide. Just click the Publish property, then choose the entire project, a single scene, or a single slide. Step 6: Choose a Tracking Option If you insert your Storyline 360project into a Rise 360 course as a Storyline block (see below), you get tochoosehow to track completion ofthe Storyline block. Click the Tracking property, thenselect one, two, or even all three of the following tracking options. Whichever option a learner completesfirstis the one that Rise 360 uses to mark the Storyline block complete.Learn moreabout tracking multiple completion criteria. When the learner has viewed# slides: Mark this option to trigger completion when learners view acertain number of slides. You can choose a percentage or a fixed number. Then decide which slides get counted—all slides or just those with slide numbers.Learn moreabout tracking slides viewed. When the learner completes a quiz: Mark this option to track learners based on their quiz results. You can let Storyline 360 keep track of multiple quizzes and send results to your LMS/LRS for the first quiz each learner completes.Learn moreabout tracking quizzes. (This option will be grayed-out if your course doesn’t have any result slides.) Using triggers: Mark this option to track learners based oncourse completion triggers you added to your course. (This option is grayed-out if your course doesnt have any completion triggers.) Storyline Blocks in Rise 360 If you plan to insert your published course into aStoryline block in Rise 360, the tracking option determines how your course interacts with Rise 360. You can use the tracking option torequire learners to complete the Storyline block before moving on with a Rise 360 course, and you can use it to track completion ofa Rise 360 course in your LMS. Tip: Add an image to your Storyline 360 course start page for a more seamless integration with Rise 360. Here’s how. Step 7: Publish When you’re finished making selections, click the Publish button. Your content gets published and uploaded to Review 360 all at once. How fast this happens depends on the size of your course and your internet speed. When the Publish Successful window appears, you’ll see two follow-up options. View Project: This opens the course you just published to Review 360 in your default browser. Copy Link: This copies the shareable link of your published course in Review 360 to your clipboard. Publishing Tips If a firewall blocks you from publishing directly to Review 360 or you need to customize the published output first, you can publish your Storyline 360 course on your local computer and then manually upload it to Review 360. Visit this user guide to learn more. Review 360 has a maximum size limit of 5 GB per project. If you’d like to check the size of your course, simply publish it on your local computer (see the link above) and then check the file size of the generated zipped package. Review 360 comments are tied to specific slides. Comments for deleted slides display below a "Scene not found" section in the feedback tab. Step 8: Distribute Your Published Course In the Publish Successful window, you can copy the shareable link to your published course and then send it to your viewers. Or, you can follow these steps: Open your browser to your Review 360 home page and click your course to open it. Click Share in the upper right corner. If you want to password-protect your course, mark the box to Set a password and enter a password in the field provided. Copy the shareable link, then send it to your viewers. Be sure to give them the password, too, if you added one. If you don’t want viewers to post comments on your course, click the ellipsis (...) button in the upper right corner and choose Disable comments. Note: Although share links are public, we prevent search engines from indexing our site so they won’t be searchable. However, if you post these links on a public web page, they may be indexed by a search engine. To protect confidential information, set a password or limit access to specific users. Learn more about using Review 360.Review 360: Share Items with Team Folders
Create shared team folders in Review 360 to organize your content and assign permissions. Allow multiple authors to publish new versions of the content you shared in these folders for better collaboration. Share Folders and Items Understand Tasks and Permissions Publish Collaboratively Get Answers to FAQs Share Folders and Items Move Review 360 items to the Team directory to share them with everyone on the team and let them publish new versions. Share them in folders to stay organized and customize the share settings. There are two ways to move folders and items. Hover over a single folder in the sidebar or an item card in the main window and click the More (•••) icon, then select the Move option. Move multiple items and folders by clicking the checkboxes that appear when you hover over them in the main window, then clicking the Move icon on the dynamic action toolbar at the top. Then, you have three where you can move your selected items and folders, each with slightly different steps. Team Root Directory Select Team from the tree directory and click Move. If you're moving a folder, click Set share settings. Add the Everyone group or choose specific team members in the folder share settings, then click Save. Note: Everyone on the team has editor permission for items in the team root directory. See the Understand Tasks and Permissions section below for more details. Existing Folder Select a folder in Team, then click Move. If you're moving a folder, Review 360 adds the share settings of the parent folder to the folder you moved. Learn more about permissions. New Folder Select a location in the Team section and click the Create new folder icon in the lower-left corner. Give your new folder a name, add/remove team members, and click Save. Note: Moving items to different folders or directories does not change their share link. Unshare a Folder or Item Unshare a folder or item by moving it anywhere in your Private directory. Use either of the two ways to move folders and items discussed above, then select a location in the Private section. Only owners can move folders and items they've shared. If you unshare a folder that contains folders or items owned by others, those folders and items are also unshared and moved to their Private directories. Delete a Shared Folder or Item Select folders and items as mentioned above, click the More (•••) icon, and select Delete. Only owners can delete their shared folder or item and move them to their Deleted Items folder. If you delete a folder that contains folders or items owned by others, those folders and items are also moved to their Deleted Items folders. Tip: Folders and items can only be deleted one at a time. Need to delete several items and folders? Move them to a new folder in bulk and then delete the folder. Restore a Shared Folder or Item From the Deleted Items, select the folder or item, and choose Remove from trash. Restoring shared folders or items moves them back to their original location. If the location or folder no longer exists, you'll find them in your Private directory. Understand Tasks and Permissions Everyone on the team has editor permissions to all Review 360 items in the root Team directory. Control who sees your shared items by moving them to team folders and customizing the folder share settings, as described below. Hover over the folder in the sidebar or the folder breadcrumb on top, click the More (•••) icon that appears, and choose Folder share settings. Or select the checkbox in the upper-left corner of the folder, then click the share icon on the dynamic action toolbar on top. In the pop-up that displays, search for specific team members by name or email and click their names to add them as editors. Or add the "Everyone" group to give all seatholders access to the folder. To remove access, hover over selected members and click the trash icon. Permissions can be either explicit or inherited. Explicit permission is manually adding the user or group through the folder share settings. It doesn't change even when you move the folder. Inherited permission is when the folder automatically adds the share settings from the parent folder. If the folder is moved to another location, its inherited permissions are replaced with the new parent folder's share settings. To convert inherited permissions to explicit, remove the permissions and manually add them back. Updating folder share settings applies the change to all subfolders under it. Currently, this also affects folders owned by other members. The permission on the updated folder is explicit, while the permissions on the subfolders are inherited. There are two roles in the folder share settings: owner and editor. See the table below to compare owner and editor permissions: Folders Tasks Owner Editor View the shared folder View shared folder permissions Create a subfolder in the shared folder Add a new item in the shared folder Rename the shared folder Change shared folder permissions Move the shared folder Delete the shared folder Items Tasks Owner Editor View items Download videos Publish new versions of an item Insert items as Storyline blocks in Rise 360 Hide and unhide versions of items Download Storyline 360 project backups Disable and re-enable comments Export videos to an LMS Modify share settings Copy the shareable link Allow users without Articulate IDs to comment Set a password to view the item Rename item titles Duplicate items Move items Delete items Restore versions Delete comments Publish Collaboratively Allow multiple authors to publish new versions of Review 360 items you shared using any Articulate 360 authoring app. Here's how: Publish your content to Review 360. Items are stored in the Private root directory when you first publish directly from authoring apps. Move it to any folder in the Team directory, including the root folder. Make sure co-authors have editor access to the folder. When co-authors choose to publish a new version of an existing item to Review 360 using the same authoring app, they'll see the item you shared on the list. For Storyline 360 items, editors also have the option to upload a new version, as shown below. Learn more about other editor tasks in the Understand Tasks and Permissions section above. To see who made changes to the shared item, click the Version drop-down list in the upper left corner of the screen to switch between versions. Editors can hide or unhide versions, but only owners can restore a version. Get Answers to FAQs Can I transfer ownership of folders and items? No, but editors can duplicate Review 360 items, and they'll own the copies. However, these won't include comments. You can also transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner. As a folder editor, I can publish new versions of Rise 360 content in team folders, even if I'm not a course/microlearning manager in Rise 360. Is this expected? Yes, any seatholder in the same subscription with editor access to the Rise 360 item in Review 360 can publish a new version. This may include content on which you aren't assigned a collaborator role. Assigned collaborator roles in Rise 360 control who can publish the course or microlearning to Review 360. Assigned folder permissions in Review 360 team folders control who can publish new versions of the items in the folder. Note: When publishing a new version from Rise 360, you can select any content to which you have editor permissions in Review 360. Let us know how this works for your organization. What happens to shared content when the owner is removed from the team? When you remove someone from your team, you must transfer all their shared content to another member to complete the process. To keep the user's unshared content with their Articulate ID account, uncheck the Include personal content box. This is handy when the user is a contractor or freelancer who used their personal Articulate ID to join your team and has personal content connected to it. See this article for more information about managing content when users leave your team. If you're leaving the team, move all the content you want to keep to your Private directory first, then ask your admin to uncheck the Include personal content box when removing your access. More details on how long we'll keep your data here. Can I give non-seatholder admins access to team folders? Only seatholders in the same subscription can access team folders. Will I be notified when someone updates the items I shared? No, we don't send any notifications for team folders at this time. What should I do when I plan to merge subscriptions? We'll help you combine multiple Articulate 360 subscriptions to ensure shared content is transferred to the new subscription. Learn more about merging subscriptions. What happens when the subscription expires and I want to reactivate it? Shared content, such as Review 360 items in team folders, stays with the subscription. If you think you might renew your subscription later and want to keep your shared items, move them to your private directory before your subscription expires. Your online data remains intact if you renew your subscription with the same Articulate ID within six months. You'll have access to all your personal content items. Let us know if you need help retrieving shared content.Review 360: Use Comments to Give Feedback
While viewing a Review 360 item, use the sidebar to post feedback and participate in discussions along the way. Learn more about working with comments below. Read Comments Post Comments Edit Comments Delete Comments Resolve and Reopen Comments Export Comments to CSV and PDF Files Disable and Re-Enable Comments Read Comments All reviewers can view comments. And there are different ways to work with comments, depending on whether you’re using the review tab or the feedback tab. Review Tab Click to Enlarge Feedback Tab Click to Enlarge How to Use the Review Tab The review tab is the default view for Review 360 items. It’s where you interact with course content and watch videos. And the sidebar lists comments for the content that’s currently displayed on the screen. For Storyline and Studio courses, comments are tied to specific slides, so the comments you see in the sidebar change as you move from one slide to another. For Rise courses, comments are lesson-specific, so the comments in the sidebar change as you switch lessons. For video content, all comments display in the sidebar simultaneously, with the newest thread on top. To see a comment in context, click its hyperlinked timestamp to jump directly to that point in the video. Brilliant! Collapse and expand the comment sidebar by clicking the arrow in the upper right corner. Sometimes it’s helpful to collapse the sidebar to have more space to view the content, especially on small screens. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments in the sidebar, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. Mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. How to Use the Feedback Tab The feedback tab lets you see all comments for a Review 360 item on one screen. Each thread has a screenshot to show you exactly how the content looked when the first comment was posted. These screenshots help you see feedback in context so you know what changes are needed. Click the screenshots to zoom in and out. Change how comments are sorted for Storyline, Studio, and Rise courses. Click the sorting icon in the upper right corner to toggle between slide/lesson order and chronological order. Tips: Video content always displays comments in chronological order, with the newest thread on top. Comments for deleted Storyline 360 slides display below a "Scene not found" section. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. You can mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. Post Comments All reviewers can add comments, emojis, @mentions, and attachments. The process is the same for both the review and feedback tabs. How to Post Comments It’s super-easy to comment on a Review 360 item. Place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then press Enter on your keyboard or click the Post button. If you change your mind, click Cancel. When you start a new discussion thread, a screenshot of the content as it currently appears is automatically generated and attached to your comment. If you’re watching a video, the screenshot is captured as soon as you start typing. You’ll see these screenshots on the feedback tab. Reviewers who subscribe to all comments will receive email notifications for new comments you post. And when you reply to an existing thread, you’ll see a list of reviewers who will be notified of your comment below the text-entry field. Tip: If you aren’t signed in to Review 360 with an Articulate ID, you’ll be prompted to enter your email address when you click inside a comment field. This allows you to receive notifications when other reviewers reply to your comments. (If you have an Articulate account, you’ll be prompted to enter your password.) How to Insert Emojis into Comments Give your comments more personality with emojis. If you’re using a device with an emoji keyboard, simply tap the emojis you want to add to your comments. Or, click the emoji icon in the comment field and select emojis from the list. How to Tag Other Reviewers in Comments Direct your comments to specific reviewers by tagging them. Here are two ways to tag people. Type @ followed by the person’s name or email address. A list of reviewers will appear as you type. Select the person you want to tag from the list. Click the @mention icon in the comment field and choose a reviewer from the list that appears. Who’s included in the @mention pick list? Great question! Everyone who has already commented on the current item appears on the list. And if you’re a member of an Articulate 360 Teams account, all your team members also appear in the list. How to Add Attachments to Comments Add attachments to comments to keep your team on the same page. Attach images, videos, audio tracks, and more! To add an attachment, click the paper clip icon in the comment field, then browse to the file you want to attach. To download an attachment, just click it and choose where you want to save it. To delete an attachment, hover over it and click the X that appears. (You can only delete attachments that you uploaded.) You can attach up to five files per comment. Learn more about attachments. Edit Comments All reviewers can edit their own comments. Here’s how. Hover over your comment, click the drop-down arrow that appears, and choose Edit. Change the text, emojis, @mentions, and attachments as needed. See above for details. Press the Enter key or click the Post button to save your changes. Tip: If you don’t see a drop-down arrow when you hover over your comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Delete Comments All reviewers can delete their own comments. Hover over the comment you want to delete, click the drop-down arrow that appears, and choose Delete. Here are some tips for deleting comments: While all reviewers can delete their own comments, the content owner can delete any comment by any reviewer. When you delete the first comment in a discussion thread, the entire thread gets deleted. You can't restore deleted comments. If you need to refer to a comment later, try resolving it rather than deleting it. If you don’t see a drop-down arrow when you hover over comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Resolve and Reopen Comments Avoid confusion by resolving comments that have been addressed or are no longer relevant. How to Resolve Comments All reviewers can resolve comments. It’s easy! Hover over an individual comment or the first comment in a discussion thread, then click the checkmark icon that appears. Depending on your settings, the comment or thread will disappear or fade into the background. Tip: If you don’t see a checkmark icon when you hover over comments, you'll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. How to Show or Hide Resolved Comments By default, resolved comments disappear. To see resolved comments, click the More (•••) icon in the upper right corner of the screen and choose Show Resolved Comments. They’ll reappear with a faded or desaturated look so you can distinguish them from comments that are still open. To make resolved comments disappear again, click the More (•••) icon in the upper right corner and choose Hide Resolved Comments. The show/hide setting is specific to each Review 360 item, so you can show resolved comments in one item and hide them in another. Review 360 remembers your choice, so you don’t have to reset it every time you open an item. How to Reopen Comments Sometimes you need to reopen a comment or discussion that was previously resolved. No problem! First, show resolved comments as described above, then hover over the comment and click the green check mark icon that appears. Export Comments to CSV and PDF Files Export comments from a Review 360 item for analysis, backup, or regulatory requirements. Here’s how. First, make sure you’re signed in to Review 360 with an Articulate ID. Then, click the More (•••) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the Review 360 item get exported to a single report. However, to include resolved comments in the PDF export, set the item to Show Resolved Comments first via the More (•••) icon in the upper right corner before exporting. Disable and Re-Enable Comments Only the content owner can turn off comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the review item already had comments, you won’t be able to read them unless you export them to a report. If the content owner enables comments again, all pre-existing comments will reappear. (Re-enable comments by clicking the More (•••) icon in the upper right corner and choosing Enable Comments.)Review 360: Invite Stakeholders to Review Content
After publishing or uploading an item to Review 360, you can use either a share link or review request to invite stakeholders to review the item and post their feedback. Learn about each process below. Use a Share Link Create a Review Request Use a Share Link To share your content and collect feedback, send stakeholders a direct link to your Review 360 item. From your dashboard, hover over an item, and click the More (•••) icon that appears. Then, choose Share settings. Or select the checkbox in the upper-left corner of the card, and choose the chain link icon from the action toolbar on top. You can also open a Review 360 item from the dashboard and click Share in the upper right corner of the screen. Next, choose who can view your item using the Item Access dropdown. You can select Anyone with the link or Only invited users. The dialog box shows different options depending on your choice: Anyone with the link Only invited users Anyone with the link Select Anyone with the link from the dropdown to share your content more broadly. Then decide if you need these optional settings: If your reviewers don’t have Articulate accounts, select Allow users without Articulate IDs to comment. Stakeholders must enter their email addresses so you can identify their comments, and they can receive discussion notifications. We recommend encouraging stakeholders to sign in with an Articulate ID for the best experience. For example, reviewers who sign in can see badges for unread comments and change their email notification settings. Ask them to create a free account here. To password-protect your content for additional security, select the Set a password checkbox and enter a password in the field that appears. Turn off the password at any time simply by unchecking it. (Only the content owner and team folder editors can add and remove passwords.) Notes: Although share links are public, we prevent search engines from indexing our site so they won’t be searchable. However, if you post these links on a public web page, they may be indexed by a search engine. To protect confidential information, set a password or limit access to specific users. When you share Storyline project files with collaborators, they can access any integrated comments linked to the slides unless you password-protect the Review 360 item. Only invited users Choose Only invited users from the dropdown if you want more control over who can view the link. Invited users must have an Articulate ID to access the item you’re sharing. (If the stakeholder you want to invite doesn’t have an Articulate ID, ask them to create a free account here.) Then follow these steps to manage access: To add users, type in the person's email address in the People with Access field, then press Enter or select it from the drop-down list. Or copy a list of email addresses (use any form of separator—commas, semi-colons, spaces, cells in spreadsheets) and paste it to the People with Access field to add them automatically. You can add anyone from your team or outside the organization, as long as they have an Articulate ID. Remove users by clicking the X icon beside their name. Click Save to confirm any changes. Tips when making your item private: If your item is in a team folder, you'll see folder editors listed under "People with Access" with a folder icon beside their names. You can remove them via the folder share settings. Although you can add reviewers without Articulate IDs via request review, only those with accounts are included automatically. You'll see them under "People with Access" with a clipboard icon beside their names. Those without Articulate IDs must create a free account using the same reviewer email address to gain Viewer access. If you want collaborators to see integrated comments linked to slides in your Storyline project files, you must grant them access to the Review 360 item you want to share. Check out this FAQ for more information. Copy the shareable link from the dialog box and send it to your reviewers. Be sure to give them the password if you added one. And if your reviewers have never used Review 360 before, feel free to share this user guide or this downloadable PDF on reviewing content in Review 360. Create a Review Request To set a due date and keep track of your stakeholders' progress, create a review request by following the steps below. Launch the Review 360 item and click the +Review Request button in the Comments sidebar. Type in the reviewer's email address and select it from the drop-down list. Add more reviewers as needed. Or copy a list of reviewer email addresses (use any form of separator—commas, semi-colons, spaces, cells in spreadsheets) and paste it to the Assigned Reviewers field to add them automatically. Enter a custom message for your reviewers if you like. For example, if your content is password-protected, include the password in your message. Make messages easier to read using the formatting options on the toolbar on top. Or, use the keyboard shortcuts below. Icon Function Key(s) Window / macOS Bold Ctrl+B / Cmd+B Italic Ctrl+I / Cmd+I Strikethrough Ctrl+Shift+X / Cmd+Shift+X Hyperlink Ctrl+C / Cmd+C to copy the URL Ctrl+V / Cmd+V to hyperlink the selected text Ordered list Ctrl+Shift+8 / Cmd+Shift+8 Bullet list Ctrl+Shift+7 / Cmd+Shift+7 Clear formatting N/A Add a line break Shift+Enter or Control+Enter / Cmd+Enter Set a due date to send email reminders to reviewers if they haven't completed their review. Reminders are sent the day before, on the due date, and the day after. Confirm all the details are correct, then click Send Request. All reviewers will receive an email notification with a personalized URL to launch the Review 360 item. Using this URL, they'll see a Your Review section in the Comments sidebar with an I'm done reviewing button to set their status to Complete. Once completed, a More (•••) icon appears in the upper-right corner. They can click this icon, select Re-open Review, then choose Re-Open when prompted to reset their status. Note: If your Review 360 item share link is private, reviewers must have an Articulate ID to view it. Ask them to create a free account here if they don't have one. Update Your Request Modify your request after sending it. Change the Due Date Select a new date from the due-date dropdown and click Save. All reviewers will receive email notifications of the new due date, but this doesn't change their status. Add Reviewers Invite more reviewers to look through your content. Click the More (•••) icon beside the Request Review header and select Add Reviewers. Type in their email address and select it from the drop-down list. Click Update Reviewers when you're done. Note: To remove reviewers, hover over their names and click the trash bin icon that appears. Delete Delete the current round of review requests to start a new one. Click the More (•••) icon beside the Request Review header and select Delete. Click Yes to confirm. You can't undo this action. Monitor Status Track your stakeholders' progress. Refer to the table below for more details on each status: Status Description Email Sent The reviewer hasn't viewed the Review 360 item. Item Viewed The reviewer launched the Review 360 item or reopened their review. Commented The reviewer posted their first comment. Completed The reviewer marked the review request as complete. Tips: If your reviewers are new to Review 360, point them to this user guide for stakeholders or share this quick-start guide document (PDF) in your custom message. All seatholders can create or edit a request for any Review 360 item within the subscription. Only the request owner will be notified when reviewers set their status to complete. If a reviewer has an Articulate ID account linked to their email address, they must sign in with their password before posting a comment. Anyone viewing the Review 360 item using the public link can see the Request Review details. Assigned reviewers with Articulate IDs will see the Your Review section using this link when signed in. Select Allow users without Articulate IDs to comment if you want assigned reviewers without Articulate IDs to post comments.How Stakeholders Review Content in Review 360
Review 360 lets e-learning developers and stakeholders collaborate on projects and speed up content reviews. Gather feedback, follow threaded discussions, resolve comments, and track version history all in one easy-to-use web app. See below to learn more or download this quick-start guide. Get Started Understand Tasks and Permissions Read Comments Post Comments Edit Comments Delete Comments Resolve and Reopen Comments Export Comments to CSV and PDF Files Disable and Re-Enable Comments View Previous Versions of the Content Share Content Subscribe to the Content and Change Notification Settings Get Started To review a Review 360 item, all you need is the link the content owner sent to you and one of these web browsers. If the owner secured the content with a password, you’ll be prompted to enter it when you open the review item. You can review content without signing in to Review 360 if the owner allows it, but we recommend signing in with an Articulate ID for the best experience. For example, reviewers who sign in can see badges for unread comments and change their email notification settings. If you don’t have an Articulate ID, you can create a free account here. Then open the content in Review 360, click the blue Sign In button in the upper right corner, and enter your Articulate ID email address and password. (If you don’t sign in, you’ll be prompted to enter your email address when you post comments. Learn more.) If the content you’re reviewing is a video, you can immediately watch the video. If the content is an interactive course, you can jump right into the course content. And you can use the sidebar to post feedback and participate in discussions along the way. Learn more about working with comments below. Understand Tasks and Permissions Every reviewer can perform common tasks, such as adding and editing comments, but some tasks can only be performed by the content owner or reviewers who sign in with Articulate IDs. This table lists all review tasks and who has permissions to do them. See the sections that follow for details on each task. Task Content Owner Reviewer with Articulate ID Reviewer Without Articulate ID Read comments, collapse and expand the sidebar, jump to timestamps in videos, change the feedback sort order, and zoom screenshots. Learn more. See badges for unread comments and mark all comments as read. Learn more. Post comments, insert emojis, @mention other reviewers, and add attachments. Learn more. Edit one’s own comments. Learn more. Delete one’s own comments. Learn more. Delete comments posted by any reviewer. Learn more. Resolve comments, show/hide resolved comments, and reopen comments. Learn more. Export comments to CSV and PDF files. Learn more. Disable and re-enable comments. Learn more. View previous versions of the content. Learn more. Share the content. Learn more. Subscribe to the content and change notification settings. Learn more. Mark reviews complete when you're an assigned reviewer and use your personalized URL to launch the content. Learn more about review requests. Mark reviews complete when you're an assigned reviewer and use the public URL to launch the content. Learn more about review requests. Read Comments All reviewers can read comments. And there are different ways to work with comments, depending on whether you’re using the review tab or the feedback tab. Review Tab Click to Enlarge Feedback Tab Click to Enlarge How to Use the Review Tab The review tab is the default view for Review 360 items. It’s where you interact with course content and watch videos. And the sidebar lists comments for the content that’s currently displayed on the screen. For Storyline and Studio courses, comments are tied to specific slides, so the comments you see in the sidebar change as you move from one slide to another. For Rise 360 courses, comments are lesson-specific, so the comments in the sidebar change as you switch lessons. For video content, all comments display in the sidebar simultaneously, with the newest thread on top. To see a comment in context, click its hyperlinked timestamp to jump directly to that point in the video. Brilliant! You can collapse and expand the comment sidebar by clicking the arrow in the upper right corner. Sometimes it’s helpful to collapse the sidebar so you have more space to view the content, especially on small screens. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments in the sidebar, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. You can mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. How to Use the Feedback Tab The feedback tab lets you see all comments for a Review 360 item on one screen. Each thread has a screenshot so you can see exactly how the content looked when the first comment in the thread was posted. These screenshots help you see feedback in context so you know what changes need to be made. Click the screenshots to zoom in and out. You can change how comments are sorted for Storyline, Studio, and Rise 360 courses. Click the sorting icon in the upper right corner to toggle between slide/lesson order and chronological order. (Video content always displays comments in chronological order, with the newest thread on top.) Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. You can mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. Post Comments All reviewers can add comments, emojis, @mentions, and attachments. The process is the same for both the review and feedback tabs. How to Post Comments It’s super-easy to comment on a Review 360 item. Just place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then press Enter on your keyboard or click the Post button. If you change your mind, click Cancel. When you start a new discussion thread, a screenshot of the content as it currently appears is automatically generated and attached to your comment. If you’re watching a video, the screenshot is captured as soon as you start typing. You’ll see these screenshots on the feedback tab. Reviewers who havesubscribed to all comments will receive email notifications for new comments that you post. And when you reply to an existing thread, you’ll see a list of reviewers who will benotified of your comment below the text-entry field. Tip: If you aren’t signed in to Review 360 with an account, you’ll be prompted to enter your email address when you click inside a comment field. This allows you to receive notifications when other reviewers reply to your comments. (If you have an Articulate account, you’ll also be prompted to enter your password.) How to Insert Emojis into Comments Give your comments more personality with emojis. If you’re using a device with an emoji keyboard, simply tap the emojis you want to add to your comments. Or, click the emoji icon in the comment field and select emojis from the list. How to Tag Other Reviewers in Comments You can direct your comments to specific reviewers by tagging them. Here are two ways to tag people. Type @ followed by the person’s name or email address. A list of reviewers will appear as you type. Select the person you want to tag from the list. Click the @mention icon in the comment field and choose a reviewer from the list that appears. Who’s included in the @mention pick list? Great question! Everyone who has already commented on the current item appears in the list. And if you’re a member of an Articulate 360 Teams account, all members of your team also appear in the list. How to Add Attachments to Comments Add attachments to comments to keep your team on the same page. Attach images, videos, audio tracks, and more! To add an attachment, click the paper clip icon in the comment field, then browse to the file you want to attach. To download an attachment, just click it and choose where you want to save it. To delete an attachment, hover over it and click the X that appears. (You can only delete attachments that you uploaded.) You can attach up to five files per comment. Learn more about attachments. Edit Comments All reviewers can edit their own comments. Here’s how. Hover over your comment, click the drop-down arrow that appears, and choose Edit. Change the text, emojis, @mentions, and attachments as needed. See above for details. Press the Enter key or click the Post button to save your changes. Tip: If you don’t see a drop-down arrow when you hover over your comments, you’ll need to sign in to Review 360 with an account or click inside a comment/reply field and enter your email address when prompted. Delete Comments All reviewers can delete their own comments. Hover over the comment you want to delete, click the drop-down arrow that appears, and choose Delete. Here are some tips for deleting comments: While all reviewers can delete their own comments, the content owner can delete any comment by any reviewer. When you delete the first comment in a discussion thread, the entire thread gets deleted. Deleted comments can’t be restored. If you think you’ll need to refer to a comment later, tryresolving it rather than deleting it. If you don’t see a drop-down arrow when you hover over comments, you’ll need to sign in to Review 360 with an account or click inside a comment/reply field and enter your email address when prompted. Resolve and Reopen Comments Avoid confusion by resolving comments that have been addressed or are no longer relevant. How to Resolve Comments All reviewers can resolve comments. It’s easy! Hover over an individual comment or the first comment in a discussion thread, then click the check mark icon that appears. Depending on your settings, the comment or thread will either disappear or fade into the background. Tip: If you don’t see a check mark icon when you hover over comments, you’ll need to sign in to Review 360 with an account or click inside a comment/reply field and enter your email address when prompted. How to Show or Hide Resolved Comments By default, resolved comments disappear. To see resolved comments, click the More (•••) icon in the upper right corner of the screen and choose Show Resolved Comments. They’ll reappear with a faded or desaturated look so you can distinguish them from comments that are still open. To make resolved comments disappear again, click the More (•••) icon in the upper right corner and choose Hide Resolved Comments. The show/hide setting is specific to each Review 360 item, so you can show resolved comments in one item and hide them in another. Review 360 remembers your choice so you don’t have to reset it every time you open an item. How to Reopen Comments Sometimes you need to reopen a comment or discussion that was previously resolved. No problem! First, show resolved comments as described above, then hover over the comment and click the green check mark icon that appears. Export Comments to CSV and PDF Files Export comments from a Review 360 item for analysis, backup, or regulatory requirements. Here’s how. First, make sure you’re signed in to Review 360 with an Articulate ID. Then, click the More (•••) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the review item get exported to a single report. However, to include resolved comments in the PDF export, set the item to Show Resolved Comments first via the More (•••) icon in the upper right corner before exporting. Disable and Re-Enable Comments The content owner can disable comments by clicking the More (•••) icon in the upper right corner of the screen and choosing Disable Comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the review item already had comments, you won’t be able to read them unless you export them to a report. If the content owner enables comments again, all pre-existing comments will reappear. (Re-enable comments by clicking the More (•••) icon in the upper right corner and choosing Enable Comments.) View Previous Versions of the Content All reviewers can explore previous versions of a Review 360 item to see changes over time. Click the Version drop-down list in the upper left corner of the screen and choose a version number. Comments roll forward with each new version, so you’ll see comments for the version you selected and all versions before it. To see the latest comments, switch to the current version of the item. You can’t add, edit, delete, resolve, or reopen comments in previous versions of an item. Switch to the current version to perform these tasks. Share Content Reviewers who sign in to Review 360 will see a share option in the upper right corner of the screen. Click Share to see the link for the current content. You can invite others to review the content by giving them the shareable link. If the owner password-protected the content, you’ll need to provide the password when you invite other reviewers. Only the owner can add, change, and remove content passwords. Reach out to the owner if you need help with content links or passwords. Subscribe to the Content and Change Notification Settings By default, all reviewers receive instant email notifications when someone replies to their comments or @mentions them. (The content owner receives email notifications for all comments.) The good news is you can manage your subscriptions and notifications by signing in with an Articulate ID, which is a great reason to create a free account if you don’t already have one. How to Subscribe to a Review 360 item or Mute Notifications You’ll receive email notifications for a Review 360 item when other reviewers reply to your comments or @mention you. But what if you want to get notifications for all comments or stop getting comments for an item? There’s a setting for that! Click the More (•••) icon in the upper right corner of the screen and choose Project Notifications. (You need to sign in to Review 360 with an account to see this setting.) Choose one of these options: Your Activity triggers email notifications when someone replies to your comments or @mentions you. This is the default setting for all reviewers except the content owner. All Activity triggers email notifications for all comments and replies on the content. This is the default setting for the content owner. Mute Project never sends email notifications. Click outside the notification settings menu to close it. How to Change the Frequency of Email Notifications By default, you’ll receive email notifications instantly, but you can reduce the frequency to hourly or daily. Click your profile icon in the upper right corner of the screen and choose Notification Settings. (You need to sign in to Review 360 with an account to see notification settings.) Choose how often you want to receive email notifications: Instantly, Hourly, or Daily. Click outside the notification settings menu to close it. Email frequency is a global setting that applies to all your Review 360 items (except items you've muted).Storyline 360: Using Integrated Review 360 Comments
Get Review 360 comments in context as you work in Storyline 360, eliminating back-and-forth toggling between apps. With integrated comments, you can address stakeholder feedback, reply to and resolve comments, and add suggested images in real-time—all in one place. View Comments Add Text and Images from Comments Post Comments Resolve and Reopen Comments Understand Compatibility View Comments Review 360 comments only appear in Storyline 360 courses you've published to Review 360. Once you upload content to Review 360, the Comments panel instantly appears on the right of the screen. To view comments, select a slide and click the triangle in the upper right corner of the Comments panel. Comments are tied to specific slides, so the comments in the panel change as you move from one slide to another. Each comment includes a screenshot of how the slide looked when the stakeholder added feedback, providing context for your edits. Click the screenshot hyperlink to maximize the image in your web browser. Linked Review 360 Items When you publish multiple Review 360 items for a project, you can navigate and address stakeholder feedback for each right in Storyline 360. Once you republish your project as a new item in Review 360, the Comments panel displays a drop-down menu where you can easily switch between items. Linked Review 360 items are retained in Storyline 360 when you save your project as a new file, make a copy of it, or upload it to the cloud. When you share project files, collaborators have access to slide comments from linked Review 360 items unless you password-protect your content or only let invited users view your item. You can unlink Review 360 items by saving the project as a Storyline template, uploading it to team slides, or creating a new file and importing the slides. Add Text and Images From Comments Apply text from comments to the corresponding slide by hovering over the text and clicking the arrow icon. Add images from comments to corresponding slides. Hover over the asset and click the magnifying glass icon that displays, then click the arrow icon next to the enlarged version of the image. You can also download the image from the comment. Post Comments Continue collaborating with stakeholders directly in Storyline 360. Place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then click the Post button. If you change your mind, click Cancel. Your comments automatically sync with the discussion in Review 360. Hover over your posted comments for edit and delete options. Resolve and Reopen Comments Resolve addressed comments to keep the Comments panel from getting cluttered. Hover over an individual comment or the first comment in a discussion thread, then click the check mark icon that appears. You can also reopen a comment or discussion that was previously resolved. Check the Show resolved comments box, hover over the comment, then click the green check mark icon that appears. Understand Compatibility Integrated comments are exclusive to Storyline 360 as of July 2023. You can open, edit, and publish projects with integrated comments in Storyline 3 and earlier versions of Storyline 360. However, in-app comments won't display.Replay 360: Publishing a Project
Publish Replay 360 projects toReview 360 to collect feedback from stakeholders, or publish them as MP4 videos on your local computer so you can add them to your e-learning courses. Here’s how. Publishing to Review 360 Publishing to a Video File What Dimensions Will My Published Project Be? Publishing to Review 360 Click Publish on the ribbon. When the Publish window opens, choose the Review 360 tab on the left. (If youhave an Articulate 360 tab instead of Review 360,update Replay 360to see all the latest enhancements. We changed the name to Review 360 onJanuary 23, 2019.) Choose to publish a new item or update an existing item: Create a new item: Mark this option to publish a brand new content item to Review 360, then give it a title. (The title defaults to the name of your project file. You can change the title of your published project here without affecting the name of your project file.) Publish a new version of an existing item: Mark this option to update an existing content item located in your personal orteam folderin Review 360, then select the item you want to update. (Review 360 keeps track of version history, so you can always view previously-published versions of the content item.) Click Publish. Your project gets published and uploaded to Review 360 all at once. How fast this happens depends on the size of your project and your internet speed. When the Publish Successful dialog appears, click View Published Content to open Review 360 in your default web browser and manage the video you just uploaded. Distributing Your Published Project: To give viewers access to your published video: Open your web browser to your Review 360 home page and click your video to open it. Click Share in the upper right corner. If you want to password-protect your video, mark the box to Set a password and enter a password in the field provided. Copy the shareable link, then send it to your viewers. Be sure to give them the password, too, if you added one. If you don’t want viewers to post comments on your video, click the ellipsis (...) button in the upper right corner and choose Disable comments. Note: Although share links are public, we prevent search engines from indexing our site so they won’t be searchable. However, if you post these links on a public web page, they may be indexed by a search engine. To protect confidential information, set a password or limit access to specific users. Learn more about using Review 360. Publishing to a Video File Click Publish on the ribbon. When the Publish window opens, choose the Video File tab on the left. Give your project a file name. (It's best to use only letters, numbers, hyphens, and underscores. Don't use spaces or special characters.)The maximum length for aproject nameis 80 characters. Browse to a location on your local hard drive where you want to publish. Click Publish. When the Publish Successful dialog appears, you can play the video immediately or open the folder where it was published. Replay encodes your projects as MP4 videos, so they’re perfect for embedding in e-learning courses or uploading to the web as standalone projects. What Dimensions Will My Published Project Be? Your Replay project will be as wide as your widest video clip and as tall as your tallest video clip. Video clips and images that are smaller than these dimensions will be centered on the stage and scaled up. For example, let's say you add two video clips to a Replay project. One is 1,920 x 1,080. The other is 1,280 x 720. Replay will publish an MP4 file that is 1,920 x 1,080 (matching your largest video clip), and the smaller of your video clips will be scaled up to 1,920 x 1,080. Since scaling can lower the quality of your published output, we recommend using video clips with the same dimensions.How Content Owners Manage Review 360 Items
Calling all e-learning developers! Speed up your content reviews with Review 360. Simply publish your content to Review 360 and invite stakeholders to offer feedback in a web app they can access anywhere, anytime. Collaborate with stakeholders in threaded discussions, mark comments resolved, and track version history. Here’s how. Get Started Invite Stakeholders to Review Content Search Items Filter Items Manage Items ○ Export Videos as LMS Packages ○ Download Videos Organize Items in Folders Move Items and Folders in Bulk Add, Edit, Delete, and Resolve Comments for an Item Disable and Re-Enable Comments for an Item Export Comments from an Item to CSV and PDF Files View Previous Versions of Your Content Hide and Unhide Versions of Your Content Make an Earlier Version of Your Content the Current Version Change Your Email Notifications Get Started Use one of these web browsers to sign in to Articulate 360, then click the Review 360 link on the top of the page. You’ll see a dashboard, like the one below, where you’ll manage your e-learning content and stakeholder feedback. A card appears on your dashboard for each item you publish to Review 360. Each card displays a title, the most recent publish date, an icon indicating what type of item it is, and a hover menu with several options for managing the item (details below). Before you can invite stakeholders to review your content, you need to upload or publish them to Review 360. Here's how: How to Upload Videos to Review 360 To upload video files to Review 360, go to your Review 360 dashboardand click the "upload a file" link at the top of the page. How to Manually Upload Storyline 360 Courses to Review 360 Visit this user guide for how to manually upload Storyline 360 courses to Review 360. How to Quickly Publish Content Directly to Review 360 Check out these user guides for instructions on publishing items to Review 360 from: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Replay 360 Peek 360 for Windows Peek 360 for Mac Note that these Storyline and Studio features won’t work in Review 360: Triggersand player tabs that exit the course won't work in Review 360. However, they'll work inbrowsers that allow tabs to close programmatically when your published output is hosted on a web server or LMS. Landscape-only and portrait-only restrictions in Storyline 360, Presenter 360, Quizmaker 360, and Engage 360 content won’t work. Content always rotates with the Review 360 interface so stakeholders have a consistent experience when adding feedback. When you switch from the review tab to the feedback tab and back again, the content you’re viewing picks up where you left off. However, the resume feature in Storyline 360, Presenter 360, Quizmaker 360, and Engage 360 content won’t work. This means when you close the content in Review 360 and then return to it later, it will start over from the beginning. Invite Stakeholders to Review Content After publishing an item to Review 360, invite stakeholders to review it and post their feedback. You can share a public link to the Review 360 item or create a review request. Share Content with a Public Link Create a Review Request (Beta) Share Content with a Public Link To share your content and provide a way to collect feedback, send stakeholders a direct link to your Review 360 item. From your dashboard, hover over an item, click the More (•••) icon that appears, and choose Get public link or tick the checkbox in the upper-left corner card, and select the chain link icon from the action toolbar on top. You can alsoopen an item, click the More (•••) icon in the upper right corner of the screen, and choose Share. You’ll see this dialog box. If your reviewers don’t have Articulate accounts, mark the box to Allow users without Articulate IDs to comment. Reviewers will be prompted to enter their email addresses so you can identify their comments and they can receive discussion notifications. Stakeholders don’t need to sign in to Review 360 to review content, but we recommend signing in with an Articulate ID for the best experience. For example, reviewers who sign in can see badges for unread comments and change their email notification settings. If you’d like to encourage your reviewers to sign in, ask them to create a free account here. If you want to password-protect your content for additional security, mark the Set a password box and enter a password in the field that appears. Turn off the password at any time simply by unchecking the box. (Only the content owner can add and remove passwords.) Copy the shareable link from the dialog box and send it to your reviewers. Be sure to give them the password if you added one. And if your reviewers have never used Review 360 before, feel free to sharethis user guideor this downloadable PDF on reviewing content in Review 360. Create a Review Request (Beta) To set a due date and keep track of your stakeholders' progress, add them as reviewers. Learn more about the request review feature. Search Items Having trouble finding a specific review item? Use the search field in the upper right corner of your dashboard to quickly find items by title or date—for example, onboarding or November 2. The search results dynamically update as you type. Perform a search from any folder on your dashboard. Review 360 always searches all your content in all your folders (except deleted items). Filter Items Use the product filters in the upper right corner of the screen to easily find what you’re looking for. Filter your items for Storyline 360, Rise 360, Studio 360, or video content, as shown below. Video content includes Peek 360 videos, Replay 360 videos, and video files that you’ve uploaded to your account. Filter your entire Review 360 dashboard, the contents of a specific folder, or your search results. When you select a product filter, it remains active as you switch folders and enter new search terms. To remove a filter, select All Formats from the list of product filters. Manage Items There's a lot you can do right from your Review 360 dashboard. Hover over an item and click the More (•••) icon that appears to show a drop-down list of actions available. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Depending on the type of content, you'll see the following choices: Export to LMS (Toolbar: Right arrow icon) Host videos in your LMS to track learners’ progress. Once selected, follow these steps to export your video content as LMS packages from Review 360: When the export settings appear, choose one of these LMS standards: AICC, SCORM 1.2, SCORM 2004, or Tin Can API (xAPI). Enter the percentage of the video that learners must watch for it to be marked complete in your LMS. The default is 80%, but you can choose any percentage between 1 and 100. Click Export to finish the process. You can also export videos by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Export to LMS. To publish Rise 360, Storyline 360, and Studio 360 content for LMS distribution, see these user guides: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Rename (Toolbar: Pencil icon) Give your content a new name and click Save. Upload new version (Toolbar: Up arrow icon) Upload a new version of your manually-uploaded video content or Storyline 360 project published for manual upload. Select the video or zipped file of your published output then click Open. Duplicate (Toolbar: Papers icon) Duplicate an item when you need to share it with a different group of stakeholders or just need to start fresh. Give the copy a name and click Duplicate. The new item won’t have any comments or version history from the original. Move to (Toolbar: Folder with arrow icon) Move your item to an existing or new folder. Select an existing folder from the list or click the Create new folder icon and give it a name, then click Move. Download Download MP4 files of your video content. You can also access this option by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Download. You can’t download Storyline 360, Rise 360, or Studio 360 content from Review 360. Delete (Toolbar: Trash bin icon) Delete items when you’re done with them, but don’t worry! You can always restore them if the need arises. They remain in your Deleted Items folder until you permanently delete or restore them. Click the Delete button in the window prompt to confirm that you want to move the Review 360 item to the Deleted Items container. When a folder is in the Deleted Items container, you'll see the following choices: Remove from trash (Toolbar: Up left arrow icon) If the item was in a folder when you deleted it, it's restored to that same folder (unless the folder itself has also been deleted). Version history and feedback remain intact, so the content looks exactly like it did when it was deleted. You can’t open or view content while it’s in the Deleted Items folder. You’ll need to restore it before you can open it. Delete forever (Toolbar: Trash bin icon) Permanently delete an item by choosing Delete forever. To permanently remove all your deleted items at once, hover over the Deleted Items container in the sidebar and click Empty. Organize Items in Folders Use folders to organize your Review 360 items and quickly find what you need. Your folders are listed in the sidebar and automatically alphabetized. There are two permanent folders or containers. The Personal container at the top is the default view when you open Review 360. It's also where your items are stored when you first publish to Review 360 directly from authoring apps. Then there’s the Deleted Items container at the bottom of your folder list in the sidebar. Create Folders There are three ways to create a new folder on your Review 360 dashboard: Navigate to where you'd like to create the folder, click New Folder in the sidebar, give your folder a name, and click Save. Hover over a folder in the sidebar, click the More (•••) icon that appears, and choose New folder. Hover over an item, click the More (•••) icon that appears, and choose Move to. When the folder dialog appears, click the Create new folder icon in the lower right corner, give your folder a name, and click Move. Manage Folders Hover your mouse over a folder from the sidebar or the folder breadcrumb on top and click the More (•••) icon that appears. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Then select from the following actions: Rename (Toolbar: Pencil icon) Enter a new name for the folder and click Save to rename it. Move folder (Toolbar: Folder with arrow icon) Move your folder to an existing or new folder. Select a folder from the list, or click the Create new folder icon, give your new folder a name, then click Move to move the folder to this location. Delete (Toolbar: Trash bin icon) Delete unneeded folders to make space for new ones. Click the Delete button when prompted to confirm that you want to move the folder and all its items to the Deleted Items container. They remain in your Deleted Items container until you permanently delete or restore them. When a folder is in the Deleted Items container, you can do either of the following: Remove from trash (Toolbar: Up left arrow icon) Restore a folder and all its items to their original location. Click the View option that appears on the lower-left corner of your screen to jump to this location. Delete forever (Toolbar: Trash bin icon) Click the Delete forever button when prompted to permanently delete the folder and all its items. You can't undo this action. Move Items and Folders in Bulk Move multiple items and folders at the same time with ease. Hover your mouse over each one and tick the checkboxes in the upper-left corner. Then click the Move icon on the dynamic action toolbar, choose the new folder location, and click Move. An Undo option appears on the lower-left corner of your screen for a few seconds in case you change your mind. Tip: Need to delete several items and folders? Move them to a new folder and then delete the folder. Add, Edit, Delete, and Resolve Comments for an Item To learn all about working with comments, see our user guide on reviewing content in Review 360. It’s also a great resource to share with your stakeholders. Disable and Re-Enable Comments for an Item There are times when it’s helpful to turn off comments for an item. For example, you might not want reviewers to continue posting comments after it's finished and approved. Just open the item from your dashboard, click the More (•••) icon in the upper right corner of the screen, and choose Disable Comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the item already had comments, you won’t be able to read them unless you export them to a report. If you enable comments again later, all pre-existing comments will reappear. (Re-enable comments by clicking the More (•••) icon in the upper right corner and choosing Enable Comments.) Export Comments from an Item to CSV and PDF Files Export comments from an item for analysis, backup, or regulatory requirements. Here’s how. Click an item on your dashboard to open it. Click the More (•••) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the item get exported to a single report. However, to include resolved comments in the PDF export, set the review item to Show Resolved Comments first via the More (•••) icon in the upper right corner before exporting. View Previous Versions of Your Content Create new versions of Review 360 items to keep track of revision history. To create a new version, simply republish your content or manually upload it. To see an older version of your content, open it in Review 360, click the Version drop-down list in the upper left corner of the screen, and select a version number. Comments roll forward with each new version, so you’ll see comments for the version you selected and all versions before it. To see the latest comments, switch to the current version of the content. You can’t add, edit, delete, resolve, or reopen comments in previous versions of an item. Switch to the current version to perform these tasks. Hide and Unhide Versions of Your Content Sometimes you need to control which versions of a Review 360 item stakeholders see. It’s easy to show only select versions of items while hiding other versions. Here’s how. Click an item on your dashboard to open it. Click the Version drop-down list at the top of the screen and hover over the version you want to hide. (The current version of an item can’t be hidden.) Click the eye icon to hide that version. Stakeholders don't see hidden versions or their comments. As the content owner, you have access to hidden versions and can unhide them by clicking the eye icon again. Make an Earlier Version of Your Content the Current Version Sometimes you need to revert the current version of a content to an earlier one. The Restore this version option makes the version you've selected the current version and permanently deletes newer versions and their comments. There isn’t a way to recover those versions and comments, so if you prefer not to permanently delete newer versions, try hidingthem instead. Click an item on your dashboard to open it. Click the Version drop-down list at the top of the screen and select the version number you want to make current. Click Restore this version at the top of the screen. At the confirmation prompt, click Confirm. Change Your Email Notifications As the content owner, you’ll receive instant email notifications for all comments on all your Review 360 items. The good news is you can change your notification settings, including how often you receive emails. How to Limit or Mute Notifications for an Item By default, you’ll receive email notifications for all comments on an item, but you can limit or even mute comments. Here’s how. Click an item on your dashboard to open it. Click the More (•••) icon in the upper right corner of the screen and choose Project Notifications. Choose one of these options: Your Activity triggers email notifications only when someone replies to your comments or @mentions you. All Activity triggers email notifications for all comments and replies on this item. This is the default setting for content owners. Mute Project never sends email notifications. Click outside the notification settings menu to close it. How to Change the Frequency of Email Notifications By default, you’ll receive email notifications instantly, but you can reduce the frequency to hourly or daily. Click your profile icon in the upper right corner of the screen and choose Notification Settings. Choose how often you want to receive email notifications: Instantly, Hourly, or Daily. Click outside the notification settings menu to close it. Email frequency is a global setting that applies to all your Review 360 items (except items you've muted).
