Limiting who can access 360 Review

Hi Teresa! By default, a Review 360 link is available to accessible to anyone who has that link. If you'd like to make your links more secure, select the Share button in the top-right of the Review 360 page after publishing your course. You can use this to make the course only available to individuals who have an active Articulate 360 account or to add a password to the course. 

Once your two week period completes, you will need to manually remove access to the course.  I use on of  two different methods and they can both be done from your Review 360 library (https://360.articulate.com/review), which is much faster with 9 review links!

Method 1: Delete the Course. In Review 360, simply hover your cursor over the course you want to delete. An ellipsis (...) appears to the right of the course title. Select this and then select "Delete" from the menu that appears. The "Delete item" pop-up appears to confirm: select the Delete button to complete the deletion. NOTE: Deleted courses are moved to your Deleted Items folder as a safety measure. To fully delete the course, go to your Deleted Items folder (menu on the left of the screen), hover your cursor for the ellipsis (...) menu and then select Delete Forever to fully remove. 

Method 2: Secure the Course. If I want to keep the course for my own purposes but remove access, the easiest way is to simply change the password. You can use the same steps I gave in the first paragraph, or you can do it from the Review 360 library (much faster with multiple courses!). Simply hover your cursor over the desired course, select the ellipsis (...) that appears, select Share, and enable the "Set a password" option. If you already have a password set, simply change it. After entering the new password, select Save. Your learners/reviewers may still have the link but they won't be able to get into the course! This is a great option if you want to save how feedback is provided within Review 360. (If you don't mind learners/reviewers still having access, you can always just turn off feedback as well.)

One final note: when I send out Review 360 links to clients that has a timeline, I do include a counter slide in my course. I make a note that this slide is for reviewers only and will not be included in the course, I add any notes or documents they need for their review, and I have a running countdown stating how long they will have access to the link. It's been extremely effective in my experience!