Forum Discussion

JordanYap's avatar
JordanYap
Community Member
6 years ago

Publish a new version of an existing item

Hi, Is there a way where the existing items that's been published to be updated whenever there are new updates? Currently, whenever there's new updates to the files we've worked on, I'd need to ...
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JudyNollet's avatar
JudyNollet
Super Hero
6 years ago

Hi, Calvin,

There's no easy way to edit a published course, especially within an LMS. 

My advice: Establish link URLs, and don't change the URLs when you update that info. 

  • For example, suppose you have a job aid about completing a timecard. Let's call it "Complete_Timecard.pdf" for this example. 
  • Put "Complete_Timecard.pdf" wherever it is you store this type of information. 
  • Within the PDF, add a footer or other note that indicates the version number and/or date of the file. 
  • When "Complete_Timecard.pdf" needs to be updated, revise the content as needed, and edit the version info in the footer or note within the file.
  • Upload the revised version with the exact same file name as the original version. That will maintain the URL. 

This system has worked well for me and my main client. Of course, I realize it's not always possible. But at least it works for some situations. 

Another tip: Avoid linking a course directly to outside URLs that are out of your company's control. Instead, consider providing those via a web page or PDF that is linked to (but not stored within) the published course.