Forum Discussion
Publish Review links in Team folder by default - Feature Request
My company has a Team subscription, when publishing to Review (from Rise/Storyline) we would like to set the default location for the Review link to be in the shared Team folder instead of the Private area for the person publishing. At the moment we have to manually move links into the Team folder after we have published. Does anyone know of a way to do this or is it a feature that could be added?
11 Replies
I would also like to be notified once this feature is added.
Our team is experiencing the same daily headaches where:
1. collaborators do not have access to Review 360 items
2. collaborators do not have the ability to publish a new versions of existing Review 360 items
3. collaborators do not have visibility to view comments
Implementing the option to have all Review 360 items published to the Team folder by default would not only ensure accuracy in our own review process, it would also mean fewer Review 360 items. Instead of creating a new Review 360 item for every change with its own separate URL, there would be a single shared item with a permanent URL.Once again our company has run into problems with the inability to default the publish to team area. It's a real oversight of a 'Team subscription'. Is there any movement on this feature? I cannot see it listed on the development roadmap and that really concerns me.
Hi KellyAtkins,
Thanks for your feedback!
I can understand how having the ability to default the publish directly to a Teams folder in Review 360 would be beneficial. I’d love to better understand the impact this has on your team so we can capture your use case accurately.
- How often does your team encounter this?
- What type of problems does this cause for your team?
- Ideally, would you want an admin to be able to set the team area as the default for everyone, or would you prefer each author to be able to choose and save their own default publishing location?
Any additional details about your team’s workflow and the impact of the current behavior would be really helpful. Thanks again for taking the time to share your experience!
Hi Kelly,
Thank you for opening up the discussion.
This impacts our team every time we create a Rise course or Review link (which as a Learning agency is pretty much daily!) Although it doesn’t take long, manually moving the Review link is an additional step to remember, wastes time and can cause issues if someone forgets as this usually isn’t picked up on until they are unavailable and another team member tries to access the Rise or republish to the Review link.
Although we can create a new Review link, this then needs to be resent to clients and reshared internally and, as TahliLake mentioned, we lose any previous comments and version history which impacts the ongoing development of the course.
With Rise courses we have also encountered the further issue that whenever a new Review link is created it is assigned to the Owner of the course and published within their Private area. This means that as a collaborator on the Rise course I could create a new link but I still couldn’t republish to that link multiple times, instead I would need to create a new link every time the course was updated which makes for even more disruption and difficulty with version control.
As mentioned in my original post, we would like the Team area to be the default location for all published content (both for Rise courses and Review links). In order to ensure compliance across the team it would be best if an admin can set the default for everyone.
It would also be beneficial if admins could reassign the Owner of Rise courses to avoid the issue described above.
The ability to change the default location for review links to a team folder is really needed, Articulate Team! We have (again) come across a problem where stakeholders have access to a Review link that i cannot update (and the author has gone on leave before moving to the team folder) and I also cannot turn off the comments. With a business subscription, the default should 100% be a team location. Please look at this!
The current default behavior of publishing review links to the Private folder creates challenges in maintaining stable review links, especially when multiple contributors are working on the same set of files. Allowing users to choose a specific destination folder would significantly improve stability by ensuring review links remain consistent across file versions.
Current Workaround:
We create a shared folder and grant edit access to everyone involved. Each person must then frequently check their Private folder and manually move newly created items into the shared folder.Hi AnnabelleGrew!
Thanks for reaching out and sharing your ideas!
We're currently tracking a feature request that will allow authors to publish directly to Review folders from Storyline and Rise. I've shared your feedback with our product team so we can notify you if this feature makes it to our Feature Roadmap.
Any update on this? We've recently run into trouble on duplicate review links being created and we suspect it's due to these "default" tabs. We'd also love a way to transfer items in bulk (select all) to the team folder. Right now, if you click just barely off, it deselects all the courses you have to select by hand it's not a great experience.
