Articulate Review - Wishlist Item - Limit Reviewers

I've tried searching through the discussions and don't see this popping up anywhere. We're liking using Review, however we have a concern about how "open" it is.

We have projects that include sensitive information or other situations where we want to limit who the reviewers are. It would be great if we could require a login with email and password in order to review a course so that only the desired reviewers can review and comment.

As it works today, we could have a SME decide that 5 more people on their team need to review and comment on the course, forward the link and password and suddenly we have an ever growing circle of reviewers. When trying to manage a project of the scale we sometimes deal with that can be problematic.

All I would like to see is the ability to enter a list of emails and only those individuals have access to the review.

7 Replies
Nicola Fern

+1 to this.  We just found out that our reviewers have been sharing our content widely without permission.  There's no easy way to limit access to the courses, change the review link or temporarily suspend external viewing. To prevent this from happening I'm going to have to download all the comments separately, remove all the review published courses, and then republish.  This is a laborious and time-consuming process, especially given there's no ability to do mass selections and actions on multiple courses.

Ashley Terwilliger

Hi Nicola, 

You could temporarily suspend viewing if you were to enable a password (different than what you may have provided initially to your reviewers). That would allow you to prevent anyone who you haven't provided the password to from accessing it.

I'm curious about your reviewers though, are they sending it to folks outside the company? Would you hope to prevent access of others by using the Articulate ID of your colleagues and reviewers? 

Nicola Fern

Hi Ashley

Yes, in the end this is what I have done – it is still time consuming though as they all have to be done individually. Some sort of batch processing would really help with this sort of thing…I think the ability to hide/show/generate a new URL for a course would be the ideal combination of functionality.

The issue is we are an NHS organisation (government healthcare) and are in partnership with another company to fulfil a contract for producing training and service delivery. We shared the links with that other company, and they have just been sharing them with a much wider circle than they should. I’m going to talk to my programme manager about how to tackle this issue. If we had set a password initially, they’d just have shared that too!

I don’t want them to have articulate IDs – we would get less engagement and feedback if we asked them to sign up. Also, they aren’t ‘involved’ as developers/SMEs etc, just having a look at the training and providing basic feedback.

So many stakeholders :/

Nic

Ashley Terwilliger

Thanks, Nicola for sharing some additional insight into your setup. I could see how that's a lot to manage based on a large group of stakeholders. 

I know one of the other things I've seen folks consider is requiring an NDA or similar so that there are also legal ramifications of sharing the content unauthorized. Another idea to look into while I share your feedback with my team!