Review 360: Organize Items on Your Dashboard
To access your Review 360 dashboard (image below), sign in to Articulate 360 using one of these web browsers, then select the Review 360 tab at the top. Use your dashboard to manage your e-learning content and stakeholder feedback. A card appears on your dashboard for each item you publish to Review 360. Each card displays a title, the most recent publish date, an icon indicating the type of content, and a hover menu with several options for managing the item. Search Items Filter Items Manage Items Export Videos as LMS Packages Download Videos Manage Folders Organize Items and Folders Search Items Need help finding a specific Review 360 item? Use the search field in the upper right corner of your dashboard to quickly find items by title or date—for example, onboarding or November 2. The search results dynamically update as you type. Perform a search from any folder on your dashboard. Review 360 always searches all your content in all your folders (except deleted items). Filter Items Use the product filters in the upper right corner of the screen to easily find what you’re looking for. Filter your items for Storyline 360, Rise 360, Studio 360, or video content, as shown below. Video content includes Peek 360 videos, Replay 360 videos, and video files you’ve uploaded to your account. Filter your Private, Team, or Deleted Items folders, the contents of a specific folder, or your search results. When you select a product filter, it remains active as you switch folders and enter new search terms. To remove a filter, choose All Formats from the list of product filters. Manage Items There's a lot you can do right from your Review 360 dashboard. Hover over an item and click the More (•••) icon that appears to show a drop-down list of actions available. Or select the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Depending on the type of content selected, you'll see the following choices: Export to LMS (Toolbar: Right arrow icon) Host videos in your LMS to track learners’ progress. Once selected, follow these steps to export your video content as LMS packages from Review 360: When the export settings appear, choose one of these LMS standards: AICC, SCORM 1.2, SCORM 2004, or Tin Can API (xAPI). Enter the percentage of the video learners must watch for it to be marked complete in your LMS. The default is 80%, but you can choose any percentage between 1 and 100. Click Export to finish the process. Or export videos by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Export to LMS. To publish Rise 360, Storyline 360, and Studio 360 content for LMS distribution, see these user guides: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Rename (Toolbar: Pencil icon) Give your content a new name and click Save. Upload new version (Toolbar: Up arrow icon) Upload a new version of your manually-uploaded video content or Storyline 360 project published for manual upload. Select the video or your zipped published output, then click Open. Duplicate (Toolbar: Papers icon) Duplicate an item when you need to share it with a different group of stakeholders or just need to start fresh. Give the copy a name and click Duplicate. The new item won’t have any comments or version history from the original. Move to (Toolbar: Folder with arrow icon) Move your item to an existing or new folder. Select a folder from the list or click the Create new folder icon, give it a name, then click Move. Download Download MP4 files of your video content. Or access this option by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Download. You can’t download Storyline 360, Rise 360, or Studio 360 content from Review 360. Delete (Toolbar: Trash bin icon) Delete items when you’re done with them, but don’t worry! You can always restore them if the need arises. They remain in your Deleted Items folder until you permanently delete or restore them. Click the Delete button in the window prompt to confirm that you want to move the Review 360 item to the Deleted Items. When a folder is in the Deleted Items, you'll see the following choices: Remove from trash (Toolbar: Up left arrow icon) If the item was in a folder when you deleted it, it's restored to that same folder (unless the folder itself has also been deleted). Version history and feedback remain intact, so the content looks exactly like it did when it was deleted. You can’t open or view content while it’s in the Deleted Items folder. You’ll need to restore it before you can open it. Delete forever (Toolbar: Trash bin icon) Permanently delete an item by choosing Delete forever. To permanently remove all your deleted items at once, hover over the Deleted Items folder in the sidebar and click Empty. Manage Folders Use folders to organize your Review 360 items and quickly find what you need. Your folders are listed in the sidebar and automatically alphabetized. There are two permanent folders for personal plans and three for Articulate 360 Teams. The Private folder directory, the first folder on top, is the default view when you open Review 360. It's also where your items are stored when you first publish to Review 360 directly from authoring apps. Articulate 360 Teams have a Team directory to manage and collaborate on shared Review 360 items using team folders. The Deleted Items folder can be found at the bottom of the list. You have three options for creating a new folder or subfolder on your Review 360 dashboard: Navigate to where you'd like to create the folder, click New Folder at the top of your dashboard, give your folder a name, and click Save. Hover over a folder in the sidebar, click the More (•••) icon that appears, and choose New folder. Hover over an item, click the More (•••) icon that appears, and choose Move to. When the folder dialog appears, click the Create new folder icon in the lower right corner, give your folder a name, and click Move. To make changes to a folder, hover your mouse over a folder from the sidebar or the folder breadcrumb on top and click the More (•••) icon that appears. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Then select from the following actions: Rename (Toolbar: Pencil icon) Enter a new name for the folder and click Save to rename it. Move folder (Toolbar: Folder with arrow icon) Move your folder to an existing or new folder. Select a folder from the list or click the Create new folder icon, give your new folder a name, then click Move to move the folder to this location. Delete (Toolbar: Trash bin icon) Delete unneeded folders to make space for new ones. Click the Delete button when prompted to confirm that you want to move the folder and all its items to the Deleted Items. They remain in your Deleted Items folder until you permanently delete or restore them. When a folder is in the Deleted Items, you can do either of the following: Remove from trash (Toolbar: Up left arrow icon) Restore a folder and all its items to their original location. Click the View option that appears on the lower-left corner of your screen to jump to this location. Delete forever (Toolbar: Trash bin icon) When prompted, click the Delete forever button to permanently delete the folder and all its items. You can't undo this action. Tip: Click and drag the sidebar divider to the right for a better view of your folder structure. Organize Items and Folders Move or delete items and folders with ease. Select items and folders in three ways: Click and drag your mouse over the items and folders you want to include in the selection. Press Shift+click+drag or Ctrl/Cmd+click+drag to include items in separate sections or pages in the same folder. Hover your mouse over each item or folder and click the checkboxes in the upper-left corner of the card. Press Ctrl+A to select all the items and folders on the current page. You can use this keyboard shortcut across multiple pages in the same folder. To change location, click and drag the selected items to the destination folder on the sidebar or via the breadcrumb navigation on top. Or use the Move icon on the dynamic action toolbar on top to choose a new location, then click Move. To move items and folders to Deleted Items, click and drag the selected items to the folder or choose the Delete icon on the action toolbar. To permanently delete them, select the items and folders from the Deleted Items folder, click the Delete icon from the action toolbar, and choose Delete Forever from the prompt.Review 360: Share Items with Team Folders
Create shared team folders in Review 360 to organize your content and assign permissions. Allow multiple authors to publish new versions of the content you shared in these folders for better collaboration. Share Folders and Items Understand Tasks and Permissions Publish Collaboratively Get Answers to FAQs Share Folders and Items Move Review 360 items to the Team directory to share them with everyone on the team and let them publish new versions. Share them in folders to stay organized and customize the share settings. There are two ways to move folders and items. Hover over a single folder in the sidebar or an item card in the main window and click the More (•••) icon, then select the Move option. Move multiple items and folders by clicking the checkboxes that appear when you hover over them in the main window, then clicking the Move icon on the dynamic action toolbar at the top. Then, you have three where you can move your selected items and folders, each with slightly different steps. Team Root Directory Select Team from the tree directory and click Move. If you're moving a folder, click Set share settings. Add the Everyone group or choose specific team members in the folder share settings, then click Save. Note: Everyone on the team has editor permission for items in the team root directory. See the Understand Tasks and Permissions section below for more details. Existing Folder Select a folder in Team, then click Move. If you're moving a folder, Review 360 adds the share settings of the parent folder to the folder you moved. Learn more about permissions. New Folder Select a location in the Team section and click the Create new folder icon in the lower-left corner. Give your new folder a name, add/remove team members, and click Save. Note: Moving items to different folders or directories does not change their share link. Unshare a Folder or Item Unshare a folder or item by moving it anywhere in your Private directory. Use either of the two ways to move folders and items discussed above, then select a location in the Private section. Only owners can move folders and items they've shared. If you unshare a folder that contains folders or items owned by others, those folders and items are also unshared and moved to their Private directories. Delete a Shared Folder or Item Select folders and items as mentioned above, click the More (•••) icon, and select Delete. Only owners can delete their shared folder or item and move them to their Deleted Items folder. If you delete a folder that contains folders or items owned by others, those folders and items are also moved to their Deleted Items folders. Tip: Folders and items can only be deleted one at a time. Need to delete several items and folders? Move them to a new folder in bulk and then delete the folder. Restore a Shared Folder or Item From the Deleted Items, select the folder or item, and choose Remove from trash. Restoring shared folders or items moves them back to their original location. If the location or folder no longer exists, you'll find them in your Private directory. Understand Tasks and Permissions Everyone on the team has editor permissions to all Review 360 items in the root Team directory. Control who sees your shared items by moving them to team folders and customizing the folder share settings, as described below. Hover over the folder in the sidebar or the folder breadcrumb on top, click the More (•••) icon that appears, and choose Folder share settings. Or select the checkbox in the upper-left corner of the folder, then click the share icon on the dynamic action toolbar on top. In the pop-up that displays, search for specific team members by name or email and click their names to add them as editors. Or add the "Everyone" group to give all seatholders access to the folder. To remove access, hover over selected members and click the trash icon. Permissions can be either explicit or inherited. Explicit permission is manually adding the user or group through the folder share settings. It doesn't change even when you move the folder. Inherited permission is when the folder automatically adds the share settings from the parent folder. If the folder is moved to another location, its inherited permissions are replaced with the new parent folder's share settings. To convert inherited permissions to explicit, remove the permissions and manually add them back. Updating folder share settings applies the change to all subfolders under it. Currently, this also affects folders owned by other members. The permission on the updated folder is explicit, while the permissions on the subfolders are inherited. There are two roles in the folder share settings: owner and editor. See the table below to compare owner and editor permissions: Folders Tasks Owner Editor View the shared folder View shared folder permissions Create a subfolder in the shared folder Add a new item in the shared folder Rename the shared folder Change shared folder permissions Move the shared folder Delete the shared folder Items Tasks Owner Editor View items Download videos Publish new versions of an item Insert items as Storyline blocks in Rise 360 Hide and unhide versions of items Download Storyline 360 project backups Disable and re-enable comments Export videos to an LMS Modify share settings Copy the shareable link Allow users without Articulate IDs to comment Set a password to view the item Rename item titles Duplicate items Move items Delete items Restore versions Delete comments Publish Collaboratively Allow multiple authors to publish new versions of Review 360 items you shared using any Articulate 360 authoring app. Here's how: Publish your content to Review 360. Items are stored in the Private root directory when you first publish directly from authoring apps. Move it to any folder in the Team directory, including the root folder. Make sure co-authors have editor access to the folder. When co-authors choose to publish a new version of an existing item to Review 360 using the same authoring app, they'll see the item you shared on the list. For Storyline 360 items, editors also have the option to upload a new version, as shown below. Learn more about other editor tasks in the Understand Tasks and Permissions section above. To see who made changes to the shared item, click the Version drop-down list in the upper left corner of the screen to switch between versions. Editors can hide or unhide versions, but only owners can restore a version. Get Answers to FAQs Can I transfer ownership of folders and items? No, but editors can duplicate Review 360 items, and they'll own the copies. However, these won't include comments. You can also transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner. As a folder editor, I can publish new versions of Rise 360 content in team folders, even if I'm not a course/microlearning manager in Rise 360. Is this expected? Yes, any seatholder in the same subscription with editor access to the Rise 360 item in Review 360 can publish a new version. This may include content on which you aren't assigned a collaborator role. Assigned collaborator roles in Rise 360 control who can publish the course or microlearning to Review 360. Assigned folder permissions in Review 360 team folders control who can publish new versions of the items in the folder. Note: When publishing a new version from Rise 360, you can select any content to which you have editor permissions in Review 360. Let us know how this works for your organization. What happens to shared content when the owner is removed from the team? When you remove someone from your team, you must transfer all their shared content to another member to complete the process. To keep the user's unshared content with their Articulate ID account, uncheck the Include personal content box. This is handy when the user is a contractor or freelancer who used their personal Articulate ID to join your team and has personal content connected to it. See this article for more information about managing content when users leave your team. If you're leaving the team, move all the content you want to keep to your Private directory first, then ask your admin to uncheck the Include personal content box when removing your access. More details on how long we'll keep your data here. Can I give non-seatholder admins access to team folders? Only seatholders in the same subscription can access team folders. Will I be notified when someone updates the items I shared? No, we don't send any notifications for team folders at this time. What should I do when I plan to merge subscriptions? We'll help you combine multiple Articulate 360 subscriptions to ensure shared content is transferred to the new subscription. Learn more about merging subscriptions. What happens when the subscription expires and I want to reactivate it? Shared content, such as Review 360 items in team folders, stays with the subscription. If you think you might renew your subscription later and want to keep your shared items, move them to your private directory before your subscription expires. Your online data remains intact if you renew your subscription with the same Articulate ID within six months. You'll have access to all your personal content items. Let us know if you need help retrieving shared content.Articulate 360 Teams: Streamline Course Catalog Management
Thanks to Articulate 360 Teams features, managing an extensive course catalog—and the creators involved—doesn't have to be intimidating. In this article, you'll learn to streamline your processes for creating, reviewing, and refreshing content to take advantage of some collaboration tools built into Articulate 360. Create Courses Faster With Project Templates Do you have predefined style guidelines or work with large course catalogs? Do you need to reuse slide layouts, block types, quizzes, colors, and fonts? Templates can save you countless hours. In Storyline 360, you can build a library of templates by turning interactions and slide layouts from existing projects into shared slides. In Rise 360, you can build block templates and question banks that your team members can add to their courses. Learn more about each feature below. Shared Team Slides in Storyline 360 Easily collaborate on Storyline 360 projects with a library of shared team slides. Team members can upload and download slides, scenes, and entire projects, all within Storyline 360. It's perfect for sharing project templates, slides that need to be in every course, and other reusable slide content, such as interactions and quiz questions. Here's the breakdown of tasks and permissions for team slides. Shared Block Templates in Rise 360 Build Rise 360 courses faster by saving existing blocks and their content as templates. When you share those templates with your team, everyone can reuse them in other Rise 360 courses. Creating block templates is a great way to ensure consistency across courses for common lesson types, such as course objectives. Check out these FAQs for what to expect when using block templates with your team. Question Banks in Rise 360 Create repositories of questions that can be used in any course Rise 360 you create and share them with your team so everyone can quickly create quizzes with consistent questions, answers, feedback, and media. That way, authors can build knowledge checks and quizzes that draw from these banks rather than displaying the same static questions whenever a learner takes the course. When you share a question bank, team members can use your questions and, with the proper permissions, modify them or add their own. Here's how roles and permissions work for question banks. Make Courses and Assets Easier to Find With Clear Folder Structures Shared team folders in Rise 360 and Review 360 can save significant time and labor. To get the most out of this feature in both apps and find the content you need quickly, start by establishing a clear folder structure that everyone on your team can understand and use. This article details folder structures and other tips for managing content: Rise 360: How to Organize Content. (We also have tips for managing Storyline 360 projects in this resource: Storyline 360: Tips for Managing Project Files.) Once your folder guidelines are in place in both Rise 360 and Review 360, you and your team can take full advantage of shared team folders, as described below. Shared Team Folders in Rise 360 Create shared team folders in Rise 360 to organize your content and assign permissions. Quickly assign roles to multiple authors for the content shared in these folders for better collaboration. Shared Team Folders in Review 360 Set up shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project. Resolve Feedback Faster With Integrated Comments Make the content review process more efficient with integrated comments in Rise 360 and Storyline 360. This feature keeps approved project assets and actionable stakeholder feedback easily accessible within Storyline 360 and Rise 360. It also helps you and your team manage large-scale projects efficiently. Learn more below. Integrated Comments in Rise 360 and Storyline 360 Eliminate back-and-forth toggling between apps with Review 360 comments that appear in context as you work in Rise 360 and Storyline 360. Browse through stakeholder feedback, reply to and resolve comments, and add suggested images in real-time—all in one place. Keep Content Reviews on Track With Review Requests Whether working on new projects or updating existing ones, you need information from subject-matter experts (SMEs) and stakeholder approvals. Send review requests to quickly share your content with reviewers for feedback, monitor their progress, and automatically send due date reminders to keep things on target. Learn more below. Request Reviews in Review 360 Keep your team on track without the hassle of spreadsheets or phone calls. Send and track requests for specific stakeholders to review a content item from Review 360. With email notifications, due dates, visible statuses, and completion buttons, you’ll never miss another deadline. Safeguard Work by Versioning, Duplicating, and Backing Up Projects Throughout the course creation process, you might end up with multiple versions of files. A good versioning process keeps your project files in order, saving you time in the long run. So when it comes time to refresh a course, you'll know what the most up-to-date version is. Here are two resources offering tips for file versioning when using Storyline 360: What You Need to Know About File Versioning Your Storyline 360 Projects 7 Insider Secrets for Working With Large Teams on E-Learning Projects (Save Multiple Versions of Your Course) If you're using Rise 360, one tip is to create a copy of the entire course whenever you make sweeping updates. That way, you can edit the duplicate course while retaining the original version in case you need to revert to it. There are also some built-in versioning features in Articulate 360. With Review 360, you can track revision history and back up your Storyline 360 files. Learn more below. Manage Versions of Review 360 Content Items Use Review 360 to manage your version history, control which versions your reviewers see, and designate a version as the current one. Find out more. Cloud Backup in Storyline 360 and Review 360 Access your Storyline 360 project files from anywhere and share them with team members by uploading your source files to Review 360. Work with confidence, knowing your files are safe and easy to access. Wrap-Up Articulate 360 Teams features make managing a comprehensive course catalog easier and more efficient. And following the best practices described above to optimize your course management process will allow you to harness these powerful collaboration features. Here's to working smarter—not harder!Storyline 360: Using Integrated Review 360 Comments
Get Review 360 comments in context as you work in Storyline 360, eliminating back-and-forth toggling between apps. With integrated comments, you can address stakeholder feedback, reply to and resolve comments, and add suggested images in real-time—all in one place. View Comments Add Text and Images from Comments Post Comments Resolve and Reopen Comments Understand Compatibility View Comments Review 360 comments only appear in Storyline 360 courses you've published to Review 360. Once you upload content to Review 360, the Comments panel instantly appears on the right of the screen. To view comments, select a slide and click the triangle in the upper right corner of the Comments panel. Comments are tied to specific slides, so the comments in the panel change as you move from one slide to another. Each comment includes a screenshot of how the slide looked when the stakeholder added feedback, providing context for your edits. Click the screenshot hyperlink to maximize the image in your web browser. Linked Review 360 Items When you publish multiple Review 360 items for a project, you can navigate and address stakeholder feedback for each right in Storyline 360. Once you republish your project as a new item in Review 360, the Comments panel displays a drop-down menu where you can easily switch between items. Linked Review 360 items are retained in Storyline 360 when you save your project as a new file, make a copy of it, or upload it to the cloud. When you share project files, collaborators have access to slide comments from linked Review 360 items unless you password-protect your content or only let invited users view your item. You can unlink Review 360 items by saving the project as a Storyline template, uploading it to team slides, or creating a new file and importing the slides. Add Text and Images From Comments Apply text from comments to the corresponding slide by hovering over the text and clicking the arrow icon. Add images from comments to corresponding slides. Hover over the asset and click the magnifying glass icon that displays, then click the arrow icon next to the enlarged version of the image. You can also download the image from the comment. Post Comments Continue collaborating with stakeholders directly in Storyline 360. Place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then click the Post button. If you change your mind, click Cancel. Your comments automatically sync with the discussion in Review 360. Hover over your posted comments for edit and delete options. Resolve and Reopen Comments Resolve addressed comments to keep the Comments panel from getting cluttered. Hover over an individual comment or the first comment in a discussion thread, then click the check mark icon that appears. You can also reopen a comment or discussion that was previously resolved. Check the Show resolved comments box, hover over the comment, then click the green check mark icon that appears. Understand Compatibility Integrated comments are exclusive to Storyline 360 as of July 2023. You can open, edit, and publish projects with integrated comments in Storyline 3 and earlier versions of Storyline 360. However, in-app comments won't display.
