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Storyline 360: Creating and Editing Closed Captions With the Built-in Editor
Create and edit closed captions and subtitles right in Storyline 360 with the built-in editor. Fine-tune imported captions or quickly add new ones with the help of caption placeholders that are already synced with your audio and video content. And here's a bonus! Storyline 360 automatically generates synchronized video transcripts from closed captions. Opening the Closed Captions Editor Exploring the Editor Understanding Caption States Previewing Media and Captions Tabbing Back and Forth Between Caption Placeholders Adding or Editing Text in Caption Placeholders Speeding Up Your Workflow for Adding Closed Captions Formatting Caption Text Using Keyboard Shortcuts Adjusting the Timing and Duration of Caption Placeholders Inserting New Caption Placeholders Deleting Captions Splitting Captions Importing Captions Exporting Captions Translating Captions Closing the Editor and Saving or Discarding Your Changes Showing or Hiding the Closed Captioning Button on the Player Using Triggers to Turn Closed Captions On and Off Opening the Closed Captions Editor Use any of the following methods to open the closed captions editor: Select your media, go to the Options tab on the ribbon, then click Add Captions or Edit Captions. The button will change depending on whether your media clip already has captions. Right-click your media and choose Add Captions or Edit Captions from the context menu. Right-click your media, select Accessibility from the context menu, then click Add Captions or Edit Captions in the window that appears. Follow these steps to open the closed captions editor from the media library. Caption Placeholders Are Created for You If your media clip doesn’t already have captions, the closed captions editor will automatically analyze the audio track to detect units of speech and add caption placeholders to the timeline that are synchronized with your content. All you need to do is type your captions in the placeholders. Background music can interfere with the auto-generated caption placeholders, so you might need to tweak the timing of captions, add more caption placeholders, or split captions into smaller chunks. Note: The closed captions editor works with all narration and videos, except website videos. Exploring the Editor Explore this image of the closed captions editor and the numbered list below it for an overview of the interface. The sections that follow provide details on each feature. # Feature Description 1 Ribbon Commands Use the ribbon to: Preview your media and captions Jump back and forth between caption placeholders Insert new caption placeholders Delete caption placeholders Split caption placeholders Import captions Generate captions Export captions 2 Video Stage When you’re working with a video, it'll display on the video stage. When you’re working with an audio clip, the video stage disappears and the audio waveform fills the editor. 3 Closed Captions Preview As you type captions into the placeholders at the bottom of the editor, they’ll display on the video stage or audio waveform so you can see how they’ll look in your published output. 4 Timeline and Playhead The timeline shows the duration of your media, and the blue playhead travels along the timeline as you preview your video and audio content. 5 Audio Waveform The audio waveform is a visual representation of the audio track in your media. If there’s no video component for your media, the audio waveform will expand to fill the stage. 6 Caption Placeholders Caption placeholders are where you type and format text. You can also adjust the timing and duration of caption placeholders. If your media clip doesn’t already have captions, the closed captions editor will automatically analyze the audio track to detect units of speech and add caption placeholders to the timeline that are synchronized with your content. All you need to do is type your captions in the placeholders. Caption placeholders have four states, so you know what to expect when creating and editing captions. See the next section to learn about caption states. 7 Time Values The status bar shows you the current position of the playhead on the timeline, the start time of the selected caption placeholder, and the end time of the selected caption placeholder. 8 Zoom Slider Use the zoom slider in the lower right corner to zoom the timeline, audio waveform, and caption placeholders in and out when you need to make precise edits or get a big-picture overview. Understanding Caption States Caption placeholders have four states as described in this table. State Appearance Example Unselected caption placeholder without text Solid light gray Unselected caption placeholder with text Dark gray with white text Selected caption placeholder (with or without text) Blue with white text Caption placeholder in edit mode Dark gray with blue outline, white text, and blinking cursor The closed captions editor may behave differently, depending on the current state of a caption. See the following sections for details. For example, if no captions are in edit mode when you preview, playback will continue to the end of the timeline unless you pause it. However, if a caption is in edit mode when you preview, playback will stop at the end of the caption placeholder. And if you resume playback while the caption is still in edit mode, it'll start from the beginning of the current caption placeholder and stop again at the end. This helps you create captions one at a time, letting you hear a clip as many times as you need while typing. Previewing Media and Captions To preview the entire video or audio track, move the playhead to the beginning of the timeline—before the first caption placeholder—then click the Play button on the ribbon or press Enter on your keyboard. Drag the seekbar on the ribbon or the playhead on the timeline to scrub back and forth through the video or audio track. To preview just one caption, click inside the placeholder so it’s in edit mode. Playback will start as soon as you click inside it and stop when it reaches the end of the caption. To pause the preview, click the Pause button on the ribbon or press Enter. Caption placeholders that have text will display on the video stage or audio waveform during preview. (The size of a caption box and the point at which text wraps could change, depending on the size of the Closed Captions Editor window.) Tabbing Back and Forth Between Caption Placeholders Press the Tab key on your keyboard to jump to the beginning of the next caption, and press Shift+Tab to jump to the beginning of the previous caption. Or, click the left and right arrows on the ribbon to move back and forth between captions. If no captions are in edit mode when you navigate between them, the playhead will simply move to the previous or next caption, but the media won’t start playing until you tell it to. If a caption placeholder is in edit mode when you jump to another caption, the new caption placeholder will also switch to edit mode so you can immediately start typing. Tip: By using the Tab key to move through caption placeholders in edit mode and pressing Enter to play/pause media, you never have to take your hands off the keyboard while typing captions, speeding up your workflow. Adding or Editing Text in Caption Placeholders To add or edit caption text, simply click inside a caption placeholder and begin typing. You can also paste text from external sources, such as text files or Word documents. When you click inside a caption placeholder, it switches to edit mode and your media automatically begins playing. If you need to pause it, just press Enter. To resume playback, press Enter again. If you need to add a line break to a caption, press Shift+Enter. Speeding Up Your Workflow for Adding Closed Captions By using keyboard shortcuts, you can quickly add closed captions to a video or audio track in Storyline 360. Here’s how: When you open the closed captions editor, the playhead will be positioned at the beginning of the first caption placeholder, and it'll be in edit mode. Press Enter to start playing your video or audio track, then begin typing text for the first caption based on what you hear. Playback will stop at the end of the placeholder so you have time to finish typing the caption. If you need to hear it again, just press Enter and it'll start over from the beginning of the placeholder. You can also use Enter to pause playback. Press Tab to move to the next caption placeholder. It'll switch to edit mode, and your media will being playing. Simply type what you hear. Playback will stop at the end of the placeholder so you have time to finish typing the caption. If you need to hear it again, just press Enter and it'll start over from the beginning of the placeholder. You can also use Enter to pause playback. Repeat step 2 to add captions, one placeholder at a time, until you reach the end of the timeline. Formatting Caption Text Bold, Italic, and Underline: Closed captions in Storyline 360 can have bold, italic, and underline formatting. Just select the text you want to format, then use the floating toolbar to make your selections. Or, use these keyboard shortcuts: Ctrl+B = Bold Ctrl+I = Italicize Ctrl+U = Underline Colors, Font, Font Size, and Position: You can choose the foreground and background colors, font, size, and position of your captions in the player properties. Learn more. Voice Tags: The closed captions editor doesn’t support voice tags, but you can identify speakers by typing their names with colons before their statements. (Press Shift+Enter to add a line break between speakers.) For example: Adam: E-learning is powerful. Lucy: And it’s transforming lives every day. If you import a caption file that has voice tags, the tags will be converted to the speakers’ names followed by colons, as shown above. Using Keyboard Shortcuts Work faster in the closed captions editor with these keyboard shortcuts. Key(s) Function Enter Play and pause media Shift+Enter Add a line break when typing text into a caption placeholder Tab Jump to the beginning of the next caption placeholder Shift+Tab Jump to the beginning of the previous caption placeholder Esc Exit edit mode for the current caption placeholder and switch to a blue selected state Ctrl+A Select all the text in a caption placeholder Ctrl+B Bold Ctrl+C Copy Ctrl+I Italicize Ctrl+U Underline Ctrl+V Paste Ctrl+X Cut Ctrl+Y Redo Ctrl+Z Undo Left Arrow If the playhead is at the beginning or end of a caption placeholder and the placeholder is in a selected state, the left arrow key moves the placeholder .25 seconds to the left on the timeline (or less than that if it bumps up against the previous caption placeholder). Otherwise, the left arrow key moves only the playhead .25 seconds to the left on the timeline. Right Arrow If the playhead is at the beginning or end of a caption placeholder and the placeholder is in a selected state, the right arrow key moves the placeholder .25 seconds to the right on the timeline (or less than that if it bumps up against the next caption placeholder). Otherwise, the right arrow key moves only the playhead .25 seconds to the left on the timeline. Shift+Left Arrow If the playhead is at the beginning or end of a caption placeholder and the placeholder is in a selected state, this shortcut moves the placeholder .5 seconds to the left on the timeline (or less than that if it bumps up against the previous caption placeholder). Otherwise, this shortcut moves only the playhead .5 seconds to the left on the timeline. Shift+Right Arrow If the playhead is at the beginning or end of a caption placeholder and the placeholder is in a selected state, this shortcut moves the placeholder .5 seconds to the right on the timeline (or less than that if it bumps up against the next caption placeholder). Otherwise, this shortcut moves only the playhead .5 seconds to the right on the timeline. Alt+Left Arrow When a caption placeholder is selected, shorten its duration by .25 seconds. Alt+Right Arrow When a caption placeholder is selected, lengthen its duration by .25 seconds (or less than that if it bumps up against the next caption placeholder). Shift+Alt+Left Arrow When a caption placeholder is selected, shorten its duration by .5 seconds. Shift+Alt+Right Arrow When a caption placeholder is selected, lengthen its duration by .5 seconds (or less than that if it bumps up against the next caption placeholder). Ctrl+Left Arrow This shortcut moves the playhead to the beginning of the current caption placeholder or the end of the previous placeholder, whichever is closest. This shortcut doesn’t work when a caption placeholder is in edit mode. Ctrl+Right Arrow This shortcut moves the playhead to the end of the current caption placeholder or the beginning of the next placeholder, whichever is closest. This shortcut doesn’t work when a caption placeholder is in edit mode. Ctrl+Mouse Wheel Zoom the timeline in and out Adjusting the Timing and Duration of Caption Placeholders To adjust the timing of a caption, simply drag the placeholder left or right along the timeline. To change the duration of a caption, drag either end of the placeholder along the timeline to shorten or lengthen it. You can also use several arrow keyboard shortcuts in the table above to tweak the timing and duration of caption placeholders. Inserting New Caption Placeholders Although the closed captions editor does its best to create caption placeholders for you that are already synced with your content, there may be times when you need to manually add a caption placeholder to the timeline. Click any space on the timeline that isn’t already occupied by a caption placeholder. The blue playhead will move to that position on the timeline. Then click Insert Caption on the ribbon. New captions are four seconds long by default—unless there isn’t enough space to fit a four-second placeholder, in which case it'll fill the available space. You need at least half a second of empty space on the timeline to insert a new caption placeholder. If there isn’t enough space, the Insert Caption button will be grayed out. Deleting Captions There are three ways to delete a specific caption: Select the caption placeholder and press Delete on your keyboard. Select the placeholder and click Delete Caption on the ribbon. Right-click the placeholder and choose Delete from the context menu. To delete all captions at once, click Delete Captions on the ribbon, then click Yes on the confirmation message. Splitting Captions You can split a caption into two placeholders when you need more control over timing and duration. Just select the placeholder and click Split Caption on the ribbon. Or, right-click the placeholder and choose Split Caption from the context menu. The original placeholder will split evenly in half. And if it has text, the text will split where the cursor is located—everything before the cursor will move to the first placeholder; everything after the cursor will move to the second placeholder. Exception: If the playhead is at the beginning of the caption and the placeholder is in a blue selected state, all the text will move to the first placeholder after being split. Importing Captions If you already have captions typed in a document, you can import them via the closed captions editor. Note that this replaces all the existing captions for your video or audio track. Click Import Captions on the ribbon. Click Yes when asked to confirm that you want to replace the existing captions. Browse to the SRT, SBV, SUB, or VTT file you want to import and click Open. You can also import caption files without opening the closed captions editor. See this user guide for details. Generating Captions If you haven’t prepared caption files to import, you can generate captions with AI Assistant. Plus, you can review and approve captions before publishing to ensure accuracy. Learn more about generating, reviewing, and approving AI-generated captions. Exporting Captions Export closed captions when you need to use them in another project, edit them with a different app, or save a backup copy. Click Export Captions on the ribbon, choose a location where you want to save the caption file, then click Save. When you export captions from the closed captions editor, it generates a VTT file. Translating Captions Export the captions file for each video or audio track in your course, translate it, then import it back into Storyline. Here’s how: If the closed captions editor is open, click Export Captions on the ribbon and save the file to your computer. You can also export captions without opening the closed captions editor. Just select the video or audio track, go to the Options tab on the Storyline ribbon, and click Export. Open the captions file in a text editor or a translation program, replace the captions with translated text, and save the file with your changes. In Storyline, select the video or audio track again, go to the Options tab on the ribbon, and click Import to bring the translated captions back into your course. Closed captions aren’t included when you export text strings from your course for translation. Closing the Editor and Saving or Discarding Your Changes To save your changes, click Save at the bottom right of the Closed Captions Editor window. To discard your changes, click the X in the upper right corner or click Cancel at the bottom right of the Closed Captions Editor window. Showing or Hiding the Closed Captioning Button on the Player The closed captioning button on the course player is enabled by default, but you can disable it if you plan to build your own custom controls. Learn more. Using Triggers to Turn Closed Captions On and Off If the closed captioning button is enabled on your course player (see above), learners can toggle captions on and off whenever they want. However, you can also control captions via triggers. Learn more.
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Storyline 360: Customizing the Focus Order of Slide Objects
Sometimes it’s helpful to change the focus order of your slide objects to improve keyboard navigation and make your course accessible to learners with screen readers. With Storyline 360, it’s easy to do. Tab & Reading Order The Focus Order window controls the tab order of interactive objects, such as buttons and markers, as well as the reading order for non-interactive objects, such as text and images. Customizing the Focus Order Removing Objects from the Focus Order Restoring Objects to the Focus Order Resetting the Focus Order to Its Original State Adding Alternative Text for Screen Readers Customizing the Focus Order Open the slide you want to customize in Slide View. Go to the Home tab on the Storyline ribbon and click Focus Order. When the Focus Order window opens, select the option to Create a custom focus order in the upper left corner. To change the focus order of an object, select it, then use the Up/Down arrows in the lower right corner or drag it to move it to a new location in the list. (Storyline 360 will highlight the selected object on the slide with a red outline, so it’s clear which object you’re editing.) When you’re finished, click Save. Tips: You can select multiple objects, then move them all at once. The default focus order is left to right and top to bottom. All objects for the slide appear in the Focus Order window, including objects from layers and slide masters. If you add new objects to the slide after customizing the focus order, they appear at the bottom of the list. The focus order controls the reading order of text and images for screen readers. You can't customize the focus order of player navigation elements, but you can skip them when you're tabbing through a slide with a screen reader. Removing Objects from the Focus Order It’s a good idea to remove objects from the focus order altogether if they aren’t crucial to the context of the slide. For example, you might remove background design elements from the focus order so learners won’t have to repeatedly press the Tab key or screen reader navigation keys to advance to important elements, such as captions and text-entry fields. To remove an object from the focus order, select it in the list and click the Remove button in the lower left corner of the window. Removing an object from the focus order doesn’t delete it from the slide. It only hides it from keyboard navigation and screen readers. Tips: You can select multiple objects, then remove them all at once. To remove a slide master object from the focus order, you'll need to switch to Slide Master View (press F4). Right-click the object and choose Size and Position, then select the Accessibility tab and uncheck the visibility box. Restoring Objects to the Focus Order To restore an object to the focus order that you previously removed, click the Add button in the lower left corner of the window and select the object you want to restore. To restore all objects at once, click the Add button and choose Add all objects back to the focus order. Resetting the Focus Order to Its Original State Need to start over? Just mark the option to Use the default focus order at the top of the window or click Reset Order at the bottom of the window. Here’s the difference between the two: Use the default focus order: This option resets your focus order and remembers your custom order in case you want to switch back. Reset Order: This option resets your focus order but doesn’t remember your custom order. Both options reset only the objects currently in the focus order list. They don’t restore objects you previously removed. See Restoring Objects to the Focus Order. Adding Alternative Text for Screen Readers To add alternative text for screen readers, enter text in the Alternative Text column on the right side of the focus order window. If an object doesn’t have alternative text, screen readers will read the name of that object as it appears in the timeline. Screen readers won’t read objects that you’ve removed from the focus order. Although slide master objects appear in the focus order window, you'll need to switch to Slide Master View (press F4) to set their alternative text. Right-click each object on the slide master, choose Size and Position, and select the Accessibility tab. Tip: You can also manage alt text in the media library and on the Size and Position window.
KatieRiggio
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Storyline 360: Importing Closed Captions for Narration and Videos
Make your Storyline 360 courses more accessible for learners who are deaf or hard of hearing by importing closed captions and subtitles for narration and videos. Just insert standard SRT, VTT, SBV, or SUB files. Don’t have caption files to import? No problem. Create closed captions and subtitles from scratch with the built-in editor. Preparing Your Caption Files Importing Captions Deleting Captions Exporting Captions Customizing Your Closed Captions Showing or Hiding the Closed Captioning Button on the Player Using Triggers to Turn Closed Captions On and Off Create Closed Captions with AI Assistant Instantly generate high-quality captions for your audio and video content to boost accessibility. Learn how to use AI Assistant to level up your course authoring game. Preparing Your Caption Files Storyline 360 supports SRT, VTT, SBV, and SUB files generated by third-party captioning services such as YouTube, Amara, and 3PlayMedia. Here are some tips to ensure your caption files are properly formatted for Storyline 360: Storyline 360 supports bold, italic, and underline formatting in caption files as well as voice tags to indicate which person is speaking. All other formatting tags, such as font and font color, will be ignored. (Use the closed caption settings in the player properties to format your captions.) A caption will automatically wrap if it’s too long to fit on a single line. However, if you need a caption to break at a specific point, add one line break in your caption file in the appropriate place. On the other hand, if you need to split a caption into two separate caption boxes that display simultaneously, add two line breaks in your caption file. You might do this when two people are speaking and you want each speaker’s dialogue to display in its own caption box. If some letters or characters in your captions are unexpectedly replaced by symbols in Storyline 360, make sure your caption files are encoded for UTF-8. Importing Captions Closed captions are supported for audio tracks and videos. You can import captions simultaneously with your media, or you can import captions separately. We describe both options in the table below. Import Captions Simultaneously with Media If your caption files have the same names as your media files and are stored in the same folder with the media, they’ll automatically import into Storyline 360 when you import your media. For example, if I have a video called MyVideo.mp4 and the corresponding caption file is named MyVideo.srt and is located in the same folder, I only need to import the video into my Storyline 360 project, and the captions will automatically import and sync with the video. To learn how to import audio and video files into Storyline 360, see these user guides: Importing Audio Files Importing Video Files Import Captions After Adding Media To import captions after adding media to your Storyline 360 project: Select the audio track or video that you want to caption. Go to the Options tab on the ribbon and click Import. Browse to the caption file you want to import, then click Open. Another way to import captions is to right-click the video placeholder or the speaker icon that represents your audio track, choose Accessibility, then click the Import icon. (View this user guide to learn more about the Size and Position window.) Note about captions in markers: When you right-click an interactive marker and choose Accessibility, you’ll see closed caption features for audio and video since a marker can have both types of media at the same time. Pro Tips: You can import closed captions from the ribbon or the Size and Position window, as described above. Even better, you can use the media library to import and manage closed captions for all audio clips and videos in your project. You can add captions to all audio clips and videos, except website videos. Storyline 360 automatically generates synchronized video transcripts from closed captions. Media content with closed captions displays a CC label in their media icons on the timeline and slide stage for quick identification. Deleting Captions To delete captions you previously added: Select the audio track or video that has captions you want to remove. Go to the Options tab on the ribbon and click Delete. (It will be grayed-out if there aren’t any captions to delete.) Exporting Captions Need to export captions from Storyline 360 so you can edit them or use them in another project? Here’s how: Select the audio track or video that has captions you want to export. Go to the Options tab on the ribbon and click Export. (It'll be grayed-out if there aren’t any captions to export.) Choose a location where you want to save your caption file, then click Save. Exported captions always generate a VTT file. Customizing Your Closed Captions Choose the foreground and background colors, font, size, and position of your captions. In the player properties window, click Colors & Effects on the ribbon, then use the Closed Captions formatting options. Then, click OK to save and close the player settings. If you’re using the classic player, you can choose the captions font. You can also set the font size for all player elements and captions as a single unit by adjusting the Player font size percentage. Showing or Hiding the Closed Captioning Button on the Player The closed captioning button on the course player is enabled by default, but you can disable it if you plan to build your own custom controls or use accessible video controls. Go to the Home tab on the ribbon and click Player. When the player properties open, mark the Captions box to show the closed captioning button or uncheck it to hide the closed captioning button. Click OK to save and close the player settings. Tips for interacting with the closed captioning button: The closed captioning button may not always be visible throughout your course. It’s only visible when captions are available on the current slide or layer. It’ll disappear for slides and layers that don’t have captions. This gives learners a visual clue when captions are available. When a learner clicks the closed captioning button to turn on captions, the button will remain turned on throughout the course until the learner clicks it again to turn it off. Using Triggers to Turn Captions On and Off If the closed captioning button is enabled on your course player (see above), learners can toggle captions on and off whenever they want. However, you can also control captions via triggers. Just adjust the built-in Player.DisplayCaptions variable to either True (on) or False (off). Here are a couple scenarios where you might control captions via triggers and how to set them up. Turn Captions On by Default Captions are turned off by default, but if most of your learners need captions, you might want to turn them on automatically when the course starts. Just add a trigger to the first slide in your course with these trigger wizard parameters: Action: Adjust variable Operator: = Set Variable: Player.DisplayCaptions Value: Value = True When: Timeline starts Object: Select the first slide in your course from the drop-down list. Build Your Own Custom Navigation Buttons If you disable the built-in player features and build your own custom navigation buttons, you can use triggers to show and hide captions. Just add a trigger to a button with these trigger wizard parameters to create a toggle: Action: Adjust Variable Operator: Toggle Variable: Player.DisplayCaptions When: User clicks Object: Select your custom button from the drop-down list.
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Storyline 360: Improving Experiences With the Accessibility Checker
Whether you're an accessibility novice or expert, the new accessibility checker built into Storyline 360 will help you create more inclusive e-learning. Evaluate your content against key Web Content Accessibility Guidelines (WCAG) in one click and get a thorough report that identifies barriers and offers step-by-step guidance on how to move forward. Finding and fixing accessibility issues has never been easier. Note: While the accessibility checker offers a practical starting point, no automated tool can guarantee full compliance and conformance with accessibility guidelines. For the most complete results, pair the accessibility checker with manual testing. Open the Accessibility Checker Get started with the accessibility checker using either of the following methods: Go to the View tab on the ribbon and select Accessibility Checker. Or, go to the status bar at the bottom of the app and select Accessibility Issues. The Accessibility Checker pane opens and offers two main views: The Summary has interactive tiles to review according to WCAG criteria and complexity. The All Issues option lists the scanned results, accessibility impact summaries, links to the corresponding WCAG criteria, and resolution recommendations. Navigate the Results Click the arrow icon next to each issue's description to expand or collapse its content. All the instances display in the expanded field. You can: Click a line item to display more information about the issue and how to fix it on the right side of the pane. Use the hyperlink in the right pane to jump to the issue's exact location within your course. Filter, Sort, and Manage Issues Choose from any of the following options to refine the information: Click Filter to view the applied filters or to edit the filter criteria. Click Sort to select how you'd like to organize the list—by status, level, issue name, or number of instances—and choose ascending or descending order. Click Skip all instances to skip all instances of an issue. Mark the Show skipped box to display skipped issues on the list. Understand Issue Complexity Each issue is labeled by how it can be fixed: Fix in one click: Applies to simple updates, like the playback speed control, that the accessibility checker can resolve automatically. Just click Fix it for me to apply the change. Fix with AI: Offers the option to use AI Assistant, if it's included in your subscription. For example, you can use AI Assistant to generate suggestions for alt text and captions, then review and edit the result before saving. Note: The Generate alt text and Generate captions buttons appear for all users, but they only work if your Articulate 360 subscription includes AI Assistant. If not, clicking the button will prompt you to learn more about enabling AI features. However, even if you don’t have AI Assistant, you can still fix these issues manually by entering your own alt text or captions. Manual Fix: Requires your input to resolve. The accessibility checker provides clear instructions and links to the relevant WCAG guidelines to help you make the best decisions. Scan Automatically The accessibility checker supports up to 15 key WCAG criteria with various conformance levels that cover 24 different violations. It automatically scans your course when you open or edit it in Storyline 360, so the report is always current. You can also click Refresh to scan your content again. The scan results only show issues relevant to your content. For example, a "missing captions" violation won't display in courses without audio or videos. Choose a Docking Option Click the Redock icon to move the floating pane below your timeline. Use the Pin icon to keep the scanned results visible. Click the Undock button to use the floating pane, which you can move to another monitor to have more room to work. Publish When you publish your course, we'll remind you about any unresolved accessibility issues. You can click Review to open the accessibility checker floating pane. Skipped items won't be included, so use the Show skipped option in the accessibility checker to review anything you chose to skip earlier. Understand Compatibility The accessibility checker is exclusive to the May 2025 update and later for Storyline 360. Project files with hidden accessibility issues won't open in earlier versions of Storyline 360. To restore compatibility, click the "Restore" or "Restore all instances" option to reveal all skipped accessibility issues.
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Storyline 360: Adding Alternative Text for Screen Readers
Storyline 360 supports alternative text (alt text) for slide objects so your courses are accessible to learners with screen readers and other assistive technologies. In this user guide, you'll learn best practices for writing alt text and three ways to add alt text in Storyline 360. Best Practices for Writing Alt Text Using the Media Library Using the Focus Order Window Using the Size and Position Window Best Practices for Writing Alt Text Non-text content needs alternative text (alt text) to describe its meaning to learners using assistive technologies. Add alt text to objects that convey meaning or context to the learner. Purely decorative images and shapes can be hidden from accessibility tools to prevent unnecessary announcements that can fatigue screen reader users. Our on-demand webinar, How to Write Alt Text for E-Learning, offers more specific strategies. The following tips for writing good alt text can help you get started: Be descriptive and specific. Clearly describe the content, function, and context of the image. You should have enough detail that someone who cannot see the image will still understand its purpose. Don’t include repeating phrases like "image of" and "graphic of.” Screen readers announce this by default. Keep it short. Aim for brief descriptions that convey the essential information. We recommend that alt text be less than 150 characters. Write clearly. Abbreviations and excessive punctuation marks may confuse screen readers, so use complete words and limit punctuation to guarantee clarity. For example, *** will be read literally as “asterisk, asterisk, asterisk.” Using the Media Library The media library makes it super easy to add alt text to all the images, characters, and videos in your project. Open the media library by going to the View tab on the Storyline ribbon and clicking Media Library. Select an image, character pose, or video in the asset grid on the left side of the window. Enter alt text in the details pane on the right, or click the Generate alt text button to let AI Assistant suggest alt text. Learn more about managing alt text in the media library. Using the Focus Order Window The Focus Order window lets you customize the order in which slide objects are navigated with a keyboard and read by a screen reader. You can also use the Focus Order window to manage alt text for all your slide objects. Here’s how: Open the slide you want to customize in Slide View. Go to the Home tab on the Storyline ribbon and click Focus Order. When the Focus Order window opens, enter text in the Alternative Text column. Click Save when you’re finished. Here are some tips for working with alt text on the Focus Order window: All objects for the slide will appear in the Focus Order window, including objects from layers and slide masters. Although slide master objects appear in the focus order window, you'll need to switch to Slide Master View (press F4) to set their alt text. Right-click each object on the slide master, click each object on the slide master and choose Accessibility. If a non-text object doesn’t have alt text, screen readers will read the name of that object as it appears in the timeline. The alt text for a text object defaults to the content within it. If you don’t want an object to be read by screen readers, select it in the list, then click the Remove button in the lower left corner of the window. (This doesn’t delete the object; it just hides it from screen readers.) If you’re using the modern player, you can add alt text to your course logo in your player settings. Learn more about using the Focus Order window. Using the Size and Position Window The Size and Position window lets you control an object’s height, width, rotation, scale, crop, and location. You can also use the Size and Position window to add alt text to the selected object. Right-click the object you want to edit, then choose Accessibility. Keep the Object is visible to accessibility tools box marked. Enter text in the Alternative text field, or click the Generate alt text button to let AI Assistant suggest alt text. Click Close when you're done. Here are some tips for working with alt text on the Size and Position window: When writing alt text, you’ll see a dynamic character count and a tip not to exceed 150 characters. (While there isn't a character limit for alt text, it's best practice to keep it concise.) If the visibility box is checked for a non-text object without alt text, screen readers will read the name of that object as it appears in the timeline. If the visibility box is checked for a text object, screen readers will read the content within that text object. If you’d prefer to hide the selected object from screen readers altogether, uncheck the visibility box. If you’re using the modern player, you can add alt text to your course logo in your player settings. Learn more about using the Size and Position window.
KatieRiggio
10 years ago Place User Guides
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All About Accessibility
General What Is Accessible E-Learning? Accessibility for E-Learning: Webinar Series 2023 4 Reasons Accessibility Is Important in E-Learning 6 Easy Ways to Make Your E-Learning More Accessible How To Write Alt Text for the 4 Most Common Types of Images in E-Learning All About Assistive Technologies Accessible E-Learning & Screen Readers: What You Need to Know How To Test Your E-Learning Course with a Screen Reader A Checklist for QA Testing Courses with a Screen Reader 9 Basic Screen Reader Commands to Know When Testing Your E-Learning Courses 5 Formatting Tips for Creating Dyslexia-Friendly E-Learning What Is 508 Compliance for E-Learning and How Can You Achieve It? Understanding WCAG: A Quickstart Guide for E-Learning Developers Contrast Considerations for Accessible E-Learning 5 Ways to Convince Stakeholders to Create Accessible Courses Why I’m Prioritizing E-Learning Accessibility—and You Should Too Elevate Your E-Learning by Prioritizing Accessibility and Usability Accessibility Index What is WCAG? A Quick Guide to Web Accessibility Conformance What Is Section 508? A Quick Guide to Section 508 Compliance Storyline 360 17 Storyline 360 Features That’ll Help You Design Accessible E-Learning 4 Things To Know About Storyline 360 Courses and Screen Readers 5 Common Questions About How Storyline 360 Courses Work with Screen Readers Storyline 360: Adding Alternative Text for Screen Readers Storyline 360: Importing Closed Captions for Narration and Videos Storyline 360: Creating and Editing Closed Captions With the Built-in Editor Storyline 360: Customizing the Focus Order of Slide Objects Storyline 360: Our Accessibility Journey Storyline 360: How to Design an Accessible Course Identifying the Course Language for Screen Readers Storyline 360: How to Use the Skip Navigation Shortcut Storyline 360: Choosing Player Colors, Fonts, and Button Styles Storyline 360: Adding Tables Identifying the Course Language for Screen Readers Storyline 360: Adjustable Accessibility Settings Storyline 360: Upgrade Project Text Storyline 360: Accessible Text Storyline 360: The Accessible Player Makes Navigation Easier Storyline 360: Modern Player Accessible Contrast Storyline 360: How to Navigate Multiple Choice Questions with a Screen Reader or Keyboard Storyline 360: Slide Content Is More Accessible Storyline 360: Dialog Layers Storyline 360: Closed Captions Colors Storyline 360: Two-Color Focus Indicator Storyline 360: Video Transcripts Storyline 360: Closed Captions Placement Storyline 360: Player Tooltips Storyline 360: Full-Screen Toggle Storyline 360: Modern Player Zoom Makes Courses More Accessible Storyline 360: Accessible Video Controls Storyline 360: Accessible Quiz Results Storyline 360: Accessible Semantic Formatting Storyline 360: Text Autofit Improvements Rise 360 3 Insights About How Rise 360 Courses Work with Screen Readers Rise 360: Our Accessibility Journey Rise 360: How to Design an Accessible Course Rise 360 Supports Web Content Accessibility Guidelines Rise 360: Choosing Accessible Components to Create Online Learning Articulate 360: How to Add Alternative Text to Images Rise 360: How to Add Closed Captioning to a Video Rise 360: How to Add Tables to Your Course Rise 360: How to Customize Text Labels Rise 360: Keyboard-Accessible Navigation Webinars What is Accessible E-Learning? Unlock the Secrets of Accessible E-Learning My Course Isn’t Accessible! Now What? How to Write Alt Text for E-Learning How to Create an Accessible Drag-and-Drop Interaction in Storyline 360 How to Create Accessible Courses with Articulate 360 Beginner’s Guide to NVDA and Storyline for Accessibility Testing Accessibility in Online Workplace Learning 5 Things You Need to Know About Accessibility
AllisonLaMotte
6 years ago Place Article Series
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Build an Accessible Drag and Drop Interaction in Storyline
If you've ever needed to build an accessible course in Storyline, you may know that the built in drag and drop interactions are not accessible (see the VPAT). However, with some extra work it is possible to create your own drag and drop interaction in Storyline that is fully accessible. The issue with drag and drop interactions and accessibility is that people who access the computer using only a keyboard or assistive input device, and no mouse, cannot click-and-drag. So, the interaction must have another option, that works through the use of keyboard inputs (typically, the tab and enter keys). In Storyline triggers, anything that is done "on click" can be mimicked by a keyboard or other input device. To build a keyboard-accessible drag and drop requires building a second set of triggers that function using click-based rather than drag-based interactions. Here is how to build your own keyboard accessible drag and drop interaction in Storyline. Please note that you may include other elements that are not fully accessible. Take a look at the WCAG Guidelines to evaluate other aspects of your course creation This interaction relies on a user-selected submit button. This button needs to be on the slide, as the triggers used are not compatible with the built-in submit button in the Storyline player. Note: It will be easiest to create all layers, elements, and states before creating the triggers. LAYERS NEEDED Base Layer – Most of the triggers will be on the base layer. Correct – A feedback layer for when the user submits the interaction, when all items have been moved to the correct drop location. Incorrect – A feedback layer for when the user submits the interaction, when the interaction is incomplete or some items have been moved to the wrong location on the screen. BASE LAYER Elements Needed Drag items – one or more Drop targets – one or more Submit button – one Drag Item States Normal - The built in state. This does not need to be modified. Selected - Create a “Selected” state. Make sure to edit the selected state to include a visual indicator that the item is selected. An easy way to do this is to add a “glow” shape effect in a color contrasting the object. Drop Correct - Create the “Drop Correct” state. You may want to visually signal that the drop was completed. One way to do this is to darken or desaturate the object in the “drop correct” state. Drop Incorrect - Create the “Drop Incorrect” state. Make this state visually identical to the Drop Correct state. Triggers Submit Button 1. Show layer Correct when user clicks If Drag item 1 state equals Drop correct And Drag item 2 state equals Drop correct … (Continue through the rest of the drag items) 2. Show layer Incorrect when user clicks If Drag item 1 state does not equal Drop correct Or Drag item 2 state does not equal Drop correct … (Continue through the rest of the drag items) Drag Items For each drag item: 1. Change the item’s state to Drop Correct when it is dropped on the right drop target Change state of Drag Item 1 to Drop Correct when user drops Drag Item 1 on Drop Target 1 2. “Deselect” all other drag items when this drag item is selected (Change other drag items’ states to Normal, if they are currently selected) Change state of Drag Item 2 to Normal when user clicks Drag Item 1 If Drag Item 2 state is equal to Selected Change state of Drag Item 3 to Normal when user clicks Drag Item 1 If Drag Item 3 state is equal to Selected … (add this trigger for all other drag items on screen) 3. Change the item’s state to Drop Incorrect when it is dropped the wrong drop target(s) Change state of Drag Item 1 to Drop Incorrect when user drops Drag Item 1 on either Drop Target 2 or Drop Target 3 … (include all incorrect drop targets in the list) Drop Targets For each drop target: 1. Move the selected Drag Item along a motion path to the Drop Target when the user selects the drop target. NOTE: The move triggers MUST be before the state change triggers in the list Move Drag Item 1 on Motion Path* when the user clicks Drop Target 1 If Drag Item 1 state is equal to Selected * For the motion path, create a line motion path with start and end points in the center of the drop target. This will move the object to the correct location without showing movement on screen. Make sure to go into the path options and select “locked” for origin. This will ensure that no matter where on the slide the object starts from, it will move to the correct position with the trigger. Name the motion path something descriptive so you can identify it in the trigger list (ex: Drag 1 to Drop 1 Path). NOTE: When you create a motion path, Storyline automatically adds a trigger to the object to follow the motion path when the slide timeline starts. Make sure to go in and remove all of these triggers. … Make this trigger for all drag items on the slide. 2. Change the state of the corresponding Drag Item to Drop Correct, if the Drag Item is selected Change State of Drag Item 1 to Drop Correct when the user clicks Drop Item 1 if Drag Item 1 state is equal to Selected 3. Change state of the selected drag item to Drop Incorrect for all drag items that do not match with this drop target Change State of Drag Item 2 to Drop Incorrect when the user clicks Drop Item 1 if Drag Item 2 state is equal to Selected … Make this trigger for all remaining drag objects on the slide. CORRECT LAYER Elements Text box(es) Continue button Triggers Continue button Jump to next slide INCORRECT LAYER Elements Text box(es) Try Again button Triggers Try Again button Jump to slide (current slide) – this restarts the interaction on the slide base layer NOTE: Make sure the slide is set to “Reset to initial state” for the “when revisiting” selection in the slide properties. And there you have it! It looks like a lot, but once you've done it a time or two you can get the hang of it. Below is an example .story file of this interaction. It uses the same names as the instructions above so you can see how this all looks in a project.
SalWiedenbeck
6 years ago Place Discuss Articulate Products
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Storyline: Accessible Drag-and-Drop Chat Interaction
Are you looking to create more engaging interactions that everyone can experience? Some course creators mistakenly think they have to avoid certain online learning activities in order to meet accessibility guidelines. This accessible Storyline 360 drag-and-drop chat template dispels that misconception and shows just how easy it is to create engaging interactions that work for every learner. If you’re an Articulate 360 subscriber, you can get a behind-the-scenes look at how to create something like this by checking out the webinar I did on How to Create an Accessible Drag-and-Drop Interaction in Storyline 360. Explore this project.
SarahHodge
4 years ago Place Storyline Templates
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6 Best Practices for Designing Accessible E-Learning
If you’re struggling with creating e-learning that meets the highest standards of accessibility, we’ve got the e-book for you. In this free guide, we’ll walk you through the many choices you’ll need to make to design courses that meet popular accessibility standards, such as Section 508 and WCAG. You’ll learn: What accessibility means in the e-learning setting How to make sure your course can be navigated with keyboards What needs to be included in your alt text How to order images and text on screen for clarity The best way to create highly-usable course navigation What to consider when you’re including audio and video in your course Great ways to make sure your screencasts are totally accessible And you’ll get a handy list of do’s and don’ts you can can refer to any time.
CommunityTeam
11 years ago Place E-Books
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Accessible E-Learning Checklist
Did you know that some of the people in your organization might be missing out on critical training simply because your e-learning courses aren’t accessible? Now you can download and use this checklist to ensure your online learning materials and experiences are inclusive, accessible, and usable by the widest possible range of learners.
CommunityTeam
3 years ago Place Project Documents
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