Rise 360: Share Content with Team Folders
Create shared team folders in Rise 360 to organize your content and assign permissions. Quickly assign roles to multiple authors for the content shared in these folders for better collaboration.
Team folders is exclusively available to Articulate 360 Teams. Not a teams subscriber? Contact an Articulate 360 sales representative to learn more.
Share Folders and Items
When you add a collaborator to Rise 360 training, the item automatically moves to the Team directory. Team members see only those items to which they're assigned collaborator roles.
If you're a course owner or manager, from the folder or item menu click the More (...) icon and select Share. Add editors or managers. You can also add the Everyone group to give everyone on your team access to the item. You can also remove or modify collaborators from this menu.
Move a Shared Item
Once an item is in the Team directory, create a new folder or move it to an existing folder to stay organized and assign global collaboration settings. Create new folders with the New Folder button. Hover over a single folder in the sidebar or an item card in the main window, click the More (...) icon, and click Move to move items and folders to new locations.
When you move an item or folder to an existing folder, it inherits that folder's share settings. Everyone with a collaborator role for that folder has access to the moved item(s). See the Understand Tasks and Permissions section for more details.
Unshare a Folder or Item
Unshare a folder or item entirely by moving it to your Private directory. This removes all collaborators from the items. Only owners can move folders and items they've shared. If you unshare a folder that contains folders or items owned by others, those folders and items are also unshared and move to their private directories.
Delete a Shared Folder or Item
Click the More (...) icon and select Delete to delete individual items or folders.
Only owners can delete their shared folder or items and move them to the Deleted section. If you delete a folder that contains folders or items owned by others, those folders and items are also moved to their owners' Deleted section.
Tip: Folders and items can only be deleted one at a time. Need to delete several items and folders? Move them to a new folder and then delete the folder.
Restore a Shared Folder or Item
From the Deleted section, select the folder or item, and choose Remove from trash.
Restoring shared folders or items moves them back to their original location. If the location or folder no longer exists, you'll find them in your Private directory.
Understand Tasks and Permissions
You'll have either editor or manager permissions to Rise 360 items you can see in the Team directory. Control who sees your shared content by placing them in team folders and customizing the folder share settings.
Hover over the folder on the sidebar or the folder breadcrumb on top, click the More (•••) icon that appears, and choose Folder share settings. Or select the checkbox in the upper-left corner of the folder, then click the share icon on the dynamic action toolbar on top.
In the pop-up that displays, search for specific team members by name or email and click their names. Then select editor or manager. Add the Everyone group to give all seatholders access as an editor or manager.
To remove access, hover over selected members and click the trash icon.
|
Permissions can be either explicit or inherited.
|
See the table below to compare permissions:
Folder
|
Tasks |
Owner |
Manager |
Editor |
|
View the shared folder |
 |
|
|
|
View shared folder permissions |
|
|
|
|
Create a subfolder in the shared folder |
|
|
|
|
Add a new item in the shared folder |
|
|
|
|
Rename the shared folder |
|
|
|
|
Change shared folder permissions |
|
|
|
|
Move the shared folder |
|
|
|
|
Delete the shared folder |
|
Item
|
Tasks |
Owner |
Manager |
Editor |
|
View items |
|
|
|
|
Edit items |
|
|
|
|
Add items to bookmarks |
|
|
|
|
Publish an item |
|
|
|
|
Send a copy of an item |
|
|
|
|
Duplicate items |
|
|
|
|
Move items |
|
|
|
|
Change item share settings |
|
|
|
|
Delete items |
|
FAQs
What happens to shared content when the owner is removed from the team?
When you remove someone from your team, you must transfer all their shared content to another member to complete the process. To keep the user's unshared content with their Articulate ID account, uncheck the Include private content box. This is handy when the user is a contractor or freelancer who used their personal Articulate ID to join your team and has private content connected to it. See this article for more information about managing content when users leave your team.
If you're leaving the team, move all the content you want to keep to your Private directory first, then ask your admin to uncheck the Include private content box when removing your access. More details on how long we'll keep your data here.
Can I give non-seatholder admins access to team folders?
Only seatholders in the same subscription can access team folders. If you're working with other teams, their shared content is in the External Teams section.
Will I be notified when someone updates the items I shared?
No, we don't send any notifications for team folders at this time.
What happens when the subscription expires and I want to reactivate it?
Shared content, such as Rise 360 items in team folders, stays with the subscription. If you think you might renew your subscription later and want to keep your shared content, move them to your private directory before your subscription expires.
Your online data remains intact if you renew your subscription with the same Articulate ID within six months. You'll have access to all your private content items. Let us know if you need help retrieving shared content from the previous subscription.
