Rise 360: Deploy Content Rapidly with Quick Share
Sharing Rise 360 training with a quick share link is easy. Quick Share is a lightweight distribution tool for rapidly sharing everyday training. It also offers a per-course dashboard that collects training views and, when the guestbook function is enabled, the names and emails of learners. Anyone can access content with a quick share link by simply copying and pasting the URL into a browser. Learners are taken directly to the content and can either start the training immediately or access the training after providing a password, guestbook information, or both. If your course is offered in multiple languages via Articulate Localization, users will be able to select an available language. Keep reading to learn more. Publish with Quick Share Access Engagement Metrics FAQs Publish with Quick Share Publishing a quick share link is available to course owners and managers only. Open the content to share from the Rise 360 dashboard. From the course outline or microlearning, click Publish in the upper right corner of the screen. Select Quick Share. At a glance, you'll see what settings are enabled. Skip to the final step if you don't wish to modify the defaults. To require a password to access the training, select the password status, enter a password, and then click Save. Learners won't have access to the training unless they enter the password whenever they use the quick share link. To disable the guestbook, click the guestbook status, toggle the guestbook Off, and click Save. This requires learners to enter their name and email address each time they access the training. To have quick share content update automatically as creators make changes, select the Live Updates status, toggle on Enable live updates, and click Save. Click Copy link to share the URL with your learners. Tip: Articulate Localization users, set the default language by navigating to that language in the stack and publishing to Quick Share from there. Learners will still be able to choose their preferred language. Update Quick Share Content When live updates are disabled, learners don't see content changes until they're published. When a creator makes changes to training shared via Quick Share, a blue dot appears next to the Publish menu. Another blue dot appears next to Quick Share. To make changes visible to anyone with the quick share link, select Quick Share and click Publish updates. Access Engagement Metrics Course owners and managers can view the number of learners who have viewed content by opening the Publish menu. The view count and number of guestbook entries are listed on the Quick Share option. Select Quick Share and click View engagement to see your Guestbook. Guestbook entries are sorted by view date, with the most recent views at the top. If a learner visits your training more than once, only their most recent visit is noted in the guestbook. Click Export to download a CSV file that includes learner names, email addresses, and the date they last viewed the training. Note: The view count includes repeat views by the same learner. You may need to refresh your training view to see the latest engagement information. FAQs How is Quick Share different from Reach 360? Quick Share is a lightweight distribution tool to rapidly share everyday training when robust reporting and learner management isn't required. Reach 360 is a full-featured learner and content management distribution platform with deep analytics. It supports advanced publishing options such as completion criteria and certificates, and it tracks learner progress. What if I already have Preview links for my content? If you've previously shared your content via a Preview link (also known as share links), those links will still work. However, they won't gather engagement information until you publish an update and distribute that new link as a quick share link. Please note that Preview links viewed prior to the Quick Share feature aren't included in the view count. I have a trial account—can I use Quick Share? Quick Share is available to anyone with an Articulate 360 account. However, during your Articulate 360 trial, external links and code blocks are disabled in content shared via Quick Share. How is Quick Share different from an LMS? Quick Share doesn't require a third-party platform to distribute content. Anyone can see a shared training without having to log in or create an account. However, advanced LMS features such as certification and centralized reporting aren't available when distributing via Quick Share. Can I embed content on my webpage using quick share links? No. If you embed a quick share link on your webpage (usually done by inserting the quick share URL into iframe code), the content won't display. We recommend publishing a web package if you need to host the content on your own server. Can I share quick share links outside of my organization? Will non-Articulate customers have to sign up for an account? Quick share links can be shared with any learner, not just members of your organization. These links take learners directly to the content without needing to sign in. Is there a way to log who views my quick share links? The guestbook is enabled by default for quick share links. When enabled, learners must enter their email, first name, and last name to access shared training. View learner information by selecting View engagement on the Quick Share screen for your training. Is there a limit to how many learners can view training via Quick Share? At this time, there are no limits on the number of learners who can view training accessed via Quick Share. Do quick share links expire? Quick share links expire only when the associated training is permanently deleted or when the subscription is deactivated.Storyline 360: Adding Audio
In this user guide, we'll explore several ways to add audio to Storyline 360 courses. Choosing Default Playback and Recording Devices Importing Audio Files Recording Narration Converting Text to Speech Adding Background Audio Controlling Background Audio With Triggers Using the Background Audio Volume Variable Importing Slides from Other Content Sources Making Audio Accessible Create Sound Effects with AI Assistant Add a layer of realism to your audio content with AI-generated sound effects. Learn how to use AI Assistant to level up your course authoring game. Choosing Default Playback and Recording Devices Before you import or record narration, you'll want to choose your default playback and recording devices. Go to the Insert tab on the Storyline ribbon, click the Audio drop-down arrow, and choose Options. Select a speaker for your default playback device. Select a microphone for your default recording device and set your recording volume. Click OK to save your changes. Importing Audio Files First, do either of the following: In Slide View, go to the Insert tab on the ribbon, click the Audio drop-down arrow, and select Audio from File or Media Library. Or, simply drag an audio file from your computer and drop it on your course slide. In Form View, go to the Question tab on the ribbon, click the Audio drop-down arrow, and select Audio from File or Media Library. Browse to the audio file you want to insert and click Open. Storyline 360 supports these file formats: AAC AIF AIFF M4A MP3 OGG WAV WMA Tip: If you import an audio file without captions, AI Assistant prompts you to generate them automatically. Click Generate Captions to create captions for your audio. To generate captions automatically next time, check the box to Remember my choice for future imports. You can adjust this preference anytime from the Features tab on the Storyline Options window. Recording Narration First, do either of the following: In Slide View, go to the Insert tab on the ribbon, click the Audio drop-down arrow, and select Record Mic. In Form View, go to the Question tab on the ribbon, click the Audio drop-down arrow, and select Record Mic. The Record Microphone window opens. If you have a script you want to use, click the Narration Script button, which reveals the text from the Notes panel. (Learn more about adding slide notes.) When you're ready to begin recording, click the red Record button. When you've finished recording, click the Stop recording button. You can preview your recording using the Play/Pause and Rewind buttons. If you need to record your narration again, just click the Record button to start over. If you want to delete your narration altogether, click the Delete button. Tip: Generate captions for your audio recordings with AI Assistant to boost accessibility. If you change your mind about recording narration and would prefer to import audio instead, click the Import audio file button. Browse to the audio file you want to insert and click Open. If you want to edit the audio you just recorded, click the Edit audio button to launch the built-in audio editor. Learn more about editing audio. Click the Save button to add the newly recorded audio to your project. (Also, be sure to save your overall project file to retain the changes you just made.) Converting Text to Speech Speed up course development by converting text to speech right in Storyline 360. For example, use the text-to-speech feature to quickly narrate a course for stakeholder review or to localize narration in different languages. You can even choose the voice and language to make sure every word sounds right. In Slide View, go to the Insert tab on the Storyline ribbon, click the Audio drop-down arrow, and choose Text-to-Speech. When the Insert Text-to-Speech window appears, select a Language from the first drop-down list. This ensures that your words are spoken with the correct pronunciations. Then choose a Voice from the second drop-down list. You can hear what a voice sounds like by clicking the Preview Voice button next to the list. Type or paste your script into the text-entry field. Or, if you want to use your slide notes as your script, just click the Copy from Slide Notes button. Tip: You can convert up to 10,000 characters at a time. If your script is longer than that, break it into smaller chunks and generate more than one text-to-speech audio clip. Then place the audio clips back to back on the timeline so they play in sequential order. If you'd like to add closed captions to your text-to-speech narration, mark the Generate Closed Captions box in the upper right corner. Learn more about text-to-speech closed captions. Click Insert to complete the process. Storyline 360 will convert your text to narration, and it'll appear as an audio clip on the slide's timeline. The conversion process is fast, but lengthy scripts will take longer to convert. Learn more about working with text-to-speech narration. Adding Background Audio Set the right tone for your course with a background playlist that keeps learners engaged. Learners can toggle background audio on and off as they prefer. Here's how to add background audio to your course. Go to the Insert tab on the Storyline ribbon and click the Audio drop-down arrow. Then hover over Background Audio and choose Create Playlist. When the Background Playlist window appears, click the plus sign drop-down arrow, and select Audio from File or Media Library to upload your audio. Learn more about background audio. Controlling Background Audio With Triggers As of November 2023, you can control the background audio for each slide using triggers to play, pause, or stop the playlist. For example, you might want the audio to play when learners click a button. Here's how to create a background audio trigger. After you've added background audio, click the Create a new trigger icon in the Triggers panel, or go to the Insert tab on the ribbon and click Trigger. Select a media action (play, pause, or stop), then fill in the related parameters, such as the playlist and object. Choose when you want the action to happen. Optional: You can add conditions to your trigger so it only occurs in certain circumstances. Note: If you pause or stop the background audio and then jump to another slide, the background audio won't play on that slide. If you want the background audio to play on another slide, create a trigger that plays the background audio when that specific slide's timeline starts. Using the Background Audio Volume Variable As of November 2023, you can customize the background audio experience even further. Fine-tune the volume with this built-in percentage-based variable: Player.BackgroundAudioVolume : The volume of the background playlist in percentage Using the background audio volume variable is easy—it works like any other variable in Storyline 360. Learn more about working with variables. Importing Slides from Other Content Sources When you import slides into Storyline from Microsoft PowerPoint, Quizmaker, or other Storyline projects, audio resources from the external content are also imported and available for editing. You can also import Engage interactions, but their audio resources can't be edited in Storyline 360. Making Audio Accessible Audio accessibility helps make learning inclusive and understandable for everyone—especially for those who are deaf or hard of hearing, have cognitive disabilities, or don’t speak the course language fluently. The following tips can boost your audio accessibility: Enable playback speed control. Let learners explore content at their own pace with an adjustable playback speed. They should be able to slow down or speed up audio as needed. (1.4.2 Audio Control). Use closed captions. More learners can fully engage with and comprehend audio content when you provide closed captions. And in Storyline 360, you have options! You can import captions, create your own, or let AI Assistant generate them for you automatically. Position captions at the top or bottom of your slides and customize the foreground and background colors to maximize readability. (1.2.2 Captions [Prerecorded]). Provide text transcripts for audio content. Include spoken dialogue, speaker identification, and meaningful non-speech sounds so all learners can fully access and understand the audio. To display transcripts, you can use text boxes, layers, markers, or slide notes (1.2.1 Audio-only [Prerecorded]). Keep your language simple. Use plain language in your audio content and descriptions. Straightforward and clear language helps your audience easily read and understand the information. Reduce distractions. Enable the background audio toggle to give learners the option to mute any background tracks. This helps learners stay focused and lets assistive technologies navigate content more effectively. The “Lower background audio volume when slide audio plays” setting is enabled by default to support accessibility. (1.4.2 Audio Control) You Might Also Want to Explore: Editing Audio Using the Audio ToolsStoryline 360: Choosing Player Features
Storyline 360 lets you choose which features and controls are included on your course player. You can add navigation buttons, a seekbar, a menu, and much more. To customize your player, go to the Home tab on the ribbon and click Player. When the player properties appear, the Features button is selected by default. Choose the options you want, as described below. When you make changes on the left side of the window, the preview area on the right will update to reflect your choices. Why are the features grayed-out? When the Menus & Controls option on the ribbon is turned off, most player features are automatically disabled and grayed-out. Only the course cover photo remains active when menus and controls are turned off. Turning off all player features gives your course a chromeless look, meaning your course won’t have a player at all. Learn more. To enable all features, switch the Menus & Controls option to On. Explore the following sections to learn more about customizing player features. Choosing Player Tabs Adding Custom Tabs Editing Custom Tabs Removing Player Tabs Rearranging Player Tabs Displaying Different Tabs for Different Slides Turning Off the Sidebar Choosing Features Choosing Player Controls Showing or Hiding Navigation Buttons Turning Off All Player Features for a Chromeless Design Saving Player Changes Choosing Player Tabs Use player tabs to display additional content in your course. Player tabs can be added to the sidebar or the topbar of your course player. Just mark the box for each tab you want to include. Menu Mark this box to add a menu or table of contents to your course. Learn how to customize the menu. Glossary Mark this box to add a glossary to your course player. Learn how to add terms and definitions to the glossary. Notes Mark this box to show your slide notes in the player. Learn how to add notes. Resources Mark this box to give learners supplemental resources. You can add file attachments, links to websites, or both. Learn how to add resources. Adding Custom Tabs In addition to the four built-in player tabs described above, you can also add your own player tabs. Custom tabs can display additional slide content or trigger actions (e.g., exit course). Here's how to add a custom player tab: Click the Add button (it looks like a blank piece of paper) below the list of player tabs. When the trigger wizard appears, fill out the following fields: Name: Enter a name for the tab as you want it to appear in on your player. Alignment: If you’re using the classic player style, use this drop-down list to choose where to display the tab. Choose Topbar Left or Topbar Right. If you’re using the modern player style, you won’t see an alignment field. Topbar tabs always appear on the side of the player opposite the sidebar. Action: Use this drop-down list (and the contextual fields that follow) to define what should happen when learners click your custom tab. For example, if you want to display content in a lightbox, select Lightbox slide, then choose the slide you want to lightbox. Learn more about triggers. When you're finished, click OK. Editing Custom Tabs To edit a custom player tab, just select it and click the Edit button (it looks like a pencil). When the trigger wizard appears, you can change the tab's name, location, and action. See above for details. Built-in player tabs can't be edited, but you can change their names. Learn more about customizing text labels. Removing Player Tabs To turn off a player tab, simply uncheck its box. To permanently delete a custom player tab, select it and click the Delete icon. (Built-in player tabs can't be deleted. They can only be hidden.) Rearranging Player Tabs You can position player tabs in the sidebar or on the topbar. And multiple tabs can be located in each area of the player. For example, you might add the menu and notes to the sidebar, while the glossary and resources are on the topbar. To move a tab from one location to another, select the tab name, then use the Up and Down buttons to move it to a different location on the player. The built-in player tabs can be added to the sidebar or topbar. Custom player tabs can only be added to the topbar. The location of topbar tabs is different in the modern and classic players, as described in this table. Modern Player Classic Player Topbar tabs are always on the side of the player opposite the sidebar. If your sidebar is on the left, your topbar tabs are on the right. And if your sidebar is on the right, your topbar tabs move to the left. And on small screens where there isn’t enough room to display topbar tabs, they’ll collapse into a drop-down menu represented by three dots. Click the dots to see your topbar tabs. You can have topbar tabs on both the right and left sides of the player. On tablets and smartphones, topbar tabs automatically collapse into the responsive mobile player. Click the menu icon (☰) to see your topbar tabs. Displaying Different Tabs for Different Slides By default, player tabs display for all slides in your course, but you can hide built-in player tabs on a slide-by-slide basis. Turning Off the Sidebar You can turn off the sidebar for your entire course or individual slides. You just need to disable the sidebar tabs. And if you're using the classic player style, you also need to turn off the logo. Here are the details. Modern Player Classic Player To turn off the sidebar for an entire course, disable all sidebar tabs or move them to the topbar. If your course has a logo, it won't show when all the sidebar tabs are disabled. To turn off the sidebar for an entire course, disable all sidebar tabs or move them to the topbar, and also turn off the logo. To turn off the sidebar for individual slides, enable the sidebar tabs that you want in the player properties, then disable the sidebar tabs in the slide properties for each slide where you want the sidebar to disappear. If your course has a logo, it’ll disappear on slides where the sidebar is turned off. To turn off the sidebar for individual slides, enable the sidebar tabs that you want in the player properties, then disable the sidebar tabs in the slide properties for each slide where you want the sidebar to disappear. If your course has a logo, it’ll still be visible when the sidebar tabs are disabled. If you want the sidebar to disappear completely, turn off the logo in the player properties. Choosing Features Below the player tabs, you can add a course title, logo, and cover photo. And you can choose where to display the sidebar. Title Mark this box if you want the course title to appear in the top left corner of your player. If you’d prefer not to display a title, uncheck this box. The title defaults to the name of your project file, but you can change it. Just edit the text in the corresponding field. (Changing the title won’t change the name of your project file; it'll only change the title that displays in your published course.) The maximum length for a project title is 80 characters. Sidebar A sidebar will appear in your published course if you include any player tabs in the sidebar or add a logo. If you don’t want a sidebar in your player, turn off all sidebar tabs and the logo. By default, the sidebar appears on the left side of your player, but you can move it to the right side of your player. Choose a location from the Sidebar drop-down. If you’re using the modern player style, you can collapse the sidebar by default, allowing learners to expand it when they need it. Mark the Sidebar starts collapsed box. (This option isn’t available for the classic player style.) Logo To add a logo to the top of the sidebar, mark the Logo box, then use the Click to add a logo link to browse for an image. You can also add alt text to your logo in the modern player so it's accessible to screen readers and other assistive technologies. If the visibility box is checked but there isn’t any alt text, screen readers will read the file name of the logo. If you’d prefer to hide the logo from screen readers altogether, uncheck the visibility box. For the modern player, the maximum height of the logo is 170 pixels. The width varies since the sidebar changes size to fit the learner's browser. Storyline will scale your image to fit the available space. (When you use the modern player, your logo won’t display on smartphones. Nor will the logo show when you disable all the sidebar tabs.) For the classic player, the maximum width of the logo is 200 pixels, and the maximum height is 220 pixels. If your image is bigger than these dimensions, Storyline will scale it to fit. (When you use the classic player, your logo won’t display on tablets and smartphones.) Cover Photo Consider adding an image to your course start page when learners use mobile devices or the first slide contains media. You can add a course cover photo in the modern player. Mark the Cover Photo box, then click the + Photo link to browse for an image. You can also add alt text to your cover photo so it's accessible to screen readers and other assistive technologies. If the visibility box is checked but there isn’t any alt text, screen readers will read the file name of the cover photo. If you’d prefer to hide the cover photo from screen readers altogether, uncheck the visibility box. To view the image, click the file name link to refresh the preview area on the right. If you prefer the image to fill the player frame, mark the Fill player frame box. Choosing Player Controls In the Controls area of the player properties window, mark the boxes for the controls you'd like to add to your player. Volume This displays a volume controller in the lower left corner of your player when learners view your course on desktop computers. The volume controller won't display on tablets and smartphones since they have their own volume buttons. Search This adds a search field to the bottom of the Menu tab. Learners can use it to search for text in your course. Since the search field is part of the Menu tab, it'll only appear in your published course if you've enabled the Menu tab. Captions This enables the closed captioning button at the bottom of the player. When the closed captioning button is enabled, it'll display when there are captions available on the current slide or layer. If no captions are available, the button will disappear. This is a visual indicator for learners so they know which slides have captions and which don't. When the closed captioning button is visible, meaning there are captions available on the current slide or layer, learners only need to click it to turn the captions on or off. Seekbar This adds an interactive seekbar to the bottom of your player. It's a good visual indicator of each slide's timeline. Use the corresponding radio button to choose how the seekbar behaves: Allow user to drag seekbar: This lets learners drag the seekbar to review content they've already seen or skip ahead. Seekbar is read-only: This locks the seekbar so learners can't rewind or skip ahead. Allow drag after completion: This locks the seekbar the first time learners view a slide. After that, they can drag the seekbar back and forth. We call this the conditional seekbar. Learn more. Pro Tip: By default, the seekbar is enabled or disabled for the entire course, but you can show or hide it on a slide-by-slide basis if you prefer. Play/Pause This option is only available for the modern player style. It adds a play/pause button to the bottom of your player. The classic player style also has a play/pause button, but it’s combined with the seekbar as a single unit. When you enable the seekbar (above), the play/pause button is also enabled. When you disable the seekbar, the play/pause button is also disabled. Playback speed Let learners explore content at their own pace by choosing a course playback speed that's comfortable for them—between 0.25x and 2x. The course playback speed control is exclusive to the modern player style in Storyline 360. Accessibility controls Empower learners to personalize their learning experience according to their needs and preferences. When you enable the accessibility settings menu, a gear icon appears on the player, allowing learners to change the zoom mode, turn accessible text on or off, toggle keyboard shortcuts, and turn background audio on or off. The accessibility controls are enabled by default for new projects. They're disabled by default for existing projects and saved custom players. Learn more about these adjustable accessibility settings. Full-screen Add a player toggle to let learners view courses in full-screen mode. Full-screen toggle is currently exclusive to the modern player in Storyline 360. You can open, edit, and publish project files that use this feature in Storyline 3 and earlier versions of Storyline 360. In Storyline 3, the player returns to the classic style without a full-screen button; the modern player won't have a full-screen button in earlier versions of Storyline 360. Showing or Hiding Navigation Buttons Navigation buttons are automatically added to all slides. By default, content slides have previous and next buttons, and question slides have submit buttons. However, you can show or hide navigation buttons on a slide-by-slide basis. Turning Off All Player Features for a Chromeless Design You can turn off all player features for a chromeless look. Saving Player Changes When you click OK to close the Player Properties window, Storyline saves your player customizations in your project file. If you'd like to use the same customizations in other projects, click Current Player on the ribbon and choose Save. If prompted, enter a name for your custom player and click OK. Learn more about the Current Player options. You Might Also Want to Explore: Interactive Demo: Which classic player features are supported on tablets and smartphones?
