Forum Discussion

RoryFrancis's avatar
RoryFrancis
Community Member
7 years ago

Articulate Review - Wishlist Item - Limit Reviewers

I've tried searching through the discussions and don't see this popping up anywhere. We're liking using Review, however we have a concern about how "open" it is.

We have projects that include sensitive information or other situations where we want to limit who the reviewers are. It would be great if we could require a login with email and password in order to review a course so that only the desired reviewers can review and comment.

As it works today, we could have a SME decide that 5 more people on their team need to review and comment on the course, forward the link and password and suddenly we have an ever growing circle of reviewers. When trying to manage a project of the scale we sometimes deal with that can be problematic.

All I would like to see is the ability to enter a list of emails and only those individuals have access to the review.

Review 360
  • AlyssaGomez's avatar
    AlyssaGomez
    Staff
    7 years ago

    Hi there Rory,

    What you're saying makes a lot of sense! As you mentioned, you can password-protect content in Articulate Review, but that isn't very helpful if folks are sharing the password with additional reviewers.

    I'm happy to share this idea with my team -- thanks for letting us know what you'd like to see!

  • RoryFrancis's avatar
    RoryFrancis
    Community Member
    7 years ago

    Thanks Alyssa. It won't stop people from bringing others in, but it certainly helps control the audience. 

    I'm new to the community, did I see a place to make product suggestions?

  • NicolaFern-0297's avatar
    NicolaFern-0297
    Community Member
    7 years ago

    +1 to this.  We just found out that our reviewers have been sharing our content widely without permission.  There's no easy way to limit access to the courses, change the review link or temporarily suspend external viewing. To prevent this from happening I'm going to have to download all the comments separately, remove all the review published courses, and then republish.  This is a laborious and time-consuming process, especially given there's no ability to do mass selections and actions on multiple courses.

  • AshleyT-Pollard's avatar
    AshleyT-Pollard
    Staff
    7 years ago

    Hi Nicola, 

    You could temporarily suspend viewing if you were to enable a password (different than what you may have provided initially to your reviewers). That would allow you to prevent anyone who you haven't provided the password to from accessing it.

    I'm curious about your reviewers though, are they sending it to folks outside the company? Would you hope to prevent access of others by using the Articulate ID of your colleagues and reviewers? 

    • NicolaFern-0297's avatar
      NicolaFern-0297
      Community Member
      7 years ago

      Hi Ashley

      Yes, in the end this is what I have done – it is still time consuming though as they all have to be done individually. Some sort of batch processing would really help with this sort of thing…I think the ability to hide/show/generate a new URL for a course would be the ideal combination of functionality.

      The issue is we are an NHS organisation (government healthcare) and are in partnership with another company to fulfil a contract for producing training and service delivery. We shared the links with that other company, and they have just been sharing them with a much wider circle than they should. I’m going to talk to my programme manager about how to tackle this issue. If we had set a password initially, they’d just have shared that too!

      I don’t want them to have articulate IDs – we would get less engagement and feedback if we asked them to sign up. Also, they aren’t ‘involved’ as developers/SMEs etc, just having a look at the training and providing basic feedback.

      So many stakeholders :/

      Nic

  • AshleyT-Pollard's avatar
    AshleyT-Pollard
    Staff
    7 years ago

    Thanks, Nicola for sharing some additional insight into your setup. I could see how that's a lot to manage based on a large group of stakeholders. 

    I know one of the other things I've seen folks consider is requiring an NDA or similar so that there are also legal ramifications of sharing the content unauthorized. Another idea to look into while I share your feedback with my team! 

  • SibaPrasadPadhi's avatar
    SibaPrasadPadhi
    Community Member
    4 years ago

    Can we have a email id filed so that only those email id user can review the course with password.

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