Articulate 360 Teams: Streamline Course Catalog Management

Thanks to Articulate 360 Teams features, managing an extensive course catalog—and the creators involved—doesn't have to be intimidating. In this article, you'll learn to streamline your processes for creating, reviewing, and refreshing content to take advantage of some collaboration tools built into Articulate 360.

Create Courses Faster With Project Templates

Do you have predefined style guidelines or work with large course catalogs? Do you need to reuse slide layouts, block types, quizzes, colors, and fonts? Templates can save you countless hours. In Storyline 360, you can build a library of templates by turning interactions and slide layouts from existing projects into shared slides. In Rise 360, you can build block templates and question banks that your team members can add to their courses. Learn more about each feature below.

Shared Team Slides in Storyline 360

Easily collaborate on Storyline 360 projects with a library of shared team slides. Team members can upload and download slides, scenes, and entire projects, all within Storyline 360. It's perfect for sharing project templates, slides that need to be in every course, and other reusable slide content, such as interactions and quiz questions. Here's the breakdown of tasks and permissions for team slides.

Shared Block Templates in Rise 360

Build Rise 360 courses faster by saving existing blocks and their content as templates. When you share those templates with your team, everyone can reuse them in other Rise 360 courses. Creating block templates is a great way to ensure consistency across courses for common lesson types, such as course objectives. Check out these FAQs for what to expect when using block templates with your team.

Question Banks in Rise 360

Create repositories of questions that can be used in any course Rise 360 you create and share them with your team so everyone can quickly create quizzes with consistent questions, answers, feedback, and media. That way, authors can build knowledge checks and quizzes that draw from these banks rather than displaying the same static questions whenever a learner takes the course. When you share a question bank, team members can use your questions and, with the proper permissions, modify them or add their own. Here's how roles and permissions work for question banks.

Make Courses and Assets Easier to Find With Clear Folder Structures

Shared team folders in Rise 360 and Review 360 can save significant time and labor. To get the most out of this feature in both apps and find the content you need quickly, start by establishing a clear folder structure that everyone on your team can understand and use. This article details folder structures and other tips for managing content: Rise 360: How to Organize Content. (We also have tips for managing Storyline 360 projects in this resource: Storyline 360: Tips for Managing Project Files.)

Once your folder guidelines are in place in both Rise 360 and Review 360, you and your team can take full advantage of shared team folders, as described below.

Shared Team Folders in Rise 360

Create shared team folders in Rise 360 to organize your content and assign permissions. Quickly assign roles to multiple authors for the content shared in these folders for better collaboration.

Shared Team Folders in Review 360

Set up shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project.

Resolve Feedback Faster With Integrated Comments

Make the content review process more efficient with integrated comments in Rise 360 and Storyline 360. This feature keeps approved project assets and actionable stakeholder feedback easily accessible within Storyline 360 and Rise 360. It also helps you and your team manage large-scale projects efficiently. Learn more below.

Integrated Comments in Rise 360 and Storyline 360

Eliminate back-and-forth toggling between apps with Review 360 comments that appear in context as you work in Rise 360 and Storyline 360. Browse through stakeholder feedback, reply to and resolve comments, and add suggested images in real-time—all in one place.

Keep Content Reviews on Track With Review Requests

Whether working on new projects or updating existing ones, you need information from subject-matter experts (SMEs) and stakeholder approvals. Send review requests to quickly share your content with reviewers for feedback, monitor their progress, and automatically send due date reminders to keep things on target. Learn more below.

Request Reviews in Review 360

Keep your team on track without the hassle of spreadsheets or phone calls. Send and track requests for specific stakeholders to review a content item from Review 360. With email notifications, due dates, visible statuses, and completion buttons, you’ll never miss another deadline.

Safeguard Work by Versioning, Duplicating, and Backing Up Projects

Throughout the course creation process, you might end up with multiple versions of files. A good versioning process keeps your project files in order, saving you time in the long run. So when it comes time to refresh a course, you'll know what the most up-to-date version is. Here are two resources offering tips for file versioning when using Storyline 360:

• What You Need to Know About File Versioning Your Storyline 360 Projects
• 7 Insider Secrets for Working With Large Teams on E-Learning Projects (Save Multiple Versions of Your Course)

If you're using Rise 360, one tip is to create a copy of the entire course whenever you make sweeping updates. That way, you can edit the duplicate course while retaining the original version in case you need to revert to it.

There are also some built-in versioning features in Articulate 360. With Review 360, you can track revision history and back up your Storyline 360 files. Learn more below.

Manage Versions of Review 360 Content Items

Use Review 360 to manage your version history, control which versions your reviewers see, and designate a version as the current one. Find out more.

Cloud Backup in Storyline 360 and Review 360

Access your Storyline 360 project files from anywhere and share them with team members by uploading your source files to Review 360. Work with confidence, knowing your files are safe and easy to access.

Wrap-Up

Articulate 360 Teams features make managing a comprehensive course catalog easier and more efficient. And following the best practices described above to optimize your course management process will allow you to harness these powerful collaboration features. Here's to working smarter—not harder!