Forum Discussion
New in Review 360: Team Folders
We're ecstatic to launch Review 360 team folders for Articulate 360 teams. Now any seatholder can manage and publish new versions of the same Review 360 items, making it easier than ever to collaborate on multiple projects.
When you launch the Review 360 dashboard, you'll see three main sections in the sidebar: Private, Team, and Deleted Items.
After you publish your content to Review 360, you'll find it in the Private directory. When you're ready to share it, move it to the Team directory, where every team member can access it.
Want to share your content with only a few people? No problem! Create a folder under the Team directory, give it a name, then select who you want to share it with. If "Everyone" shows as an editor, hover over it and click the trash icon to remove it.
Once your content is in the Team directory, members with access will see it listed when publishing a new version of an existing item to Review 360.
If you’re an Articulate 360 teams subscriber, you can access this new feature immediately in Review 360. And if you don’t have Articulate 360 but want to try out this feature, you can start a free 30-day trial. For more detailed information about this feature, check out our user guide: Review 360: Share Items with Team Folders.
71 Replies
Today I created a team folder in Review 360. I added 2 of my teammates and gave them edit access. but they only access to the course they seem to have is review access. No ability to edit or publish. Unless I did something wrong when setting up the folder, or adding them.
???
Could use some help on this one. We are very excited about what the team folders purport to be.
Hello Ruth!
You're on the right track, giving your teammates editor access; they can edit the course and publish a new version of the Review item.
Review editors need to open the course from the source authoring app, such as Storyline 360 or Rise 360. So, if it was a Storyline project, they need to open the *.story file used to publish the Review item. If it was Rise 360, they need to go to the Rise dashboard and open the course from there.
If you see something different, please let me know!
We've been using this new feature and it has helped us work with the team seamlessly!! We use it to organize files by client, which helps us find projects more quickly!
Great addition! Here's a few thoughts from my team -
Add option to have the review link publish directly to a team folder from Storyline and Rise.
Maybe a default setting option to control where the Review link publishes?
Not a team folder but more of a Rise collaborator thing - have courses default to having people on the account default as various levels of collabs. Also, a dropdown to choose people from the team when adding collabs instead of manually typing in their email.
So here is the group:
and here is me trying to add the group:
Hi Bruce,
Thanks for the additional information. I wanted to clarify that currently, it is expected that the only available group when managing who can view and edit folders is the 'Everyone' group shown here:
If you'd like to add specific users to the folder, you'll need to do so individually as suggested by my colleague Lauren. This feature is still in its Beta stage, and we expect additional improvements to be added in the future, but you can also log requests for features that you'd like to see here.
Hi everyone!
Our team is continuing to document all requests in this discussion regarding Team Folders! Thank you for taking the time to share about how we can enhance this feature!
If you're running into any issues, we are happy to help in this discussion or in a support case.
Raising an issue: I have a Team (Group) in our org but when I try to make a new folder and invite the Team I search for the team and it tells me the team is not found. Is this a known issue?
Hello Bruce!
I'm happy to help! Are you typing in the group name as it appears in Account Management?
If you're in a time crunch, I would recommend adding the users in the group individually to the folder. Either way, it would be helpful to see what this looks like on your end. Do you mind taking a screenshot or a Peek? You can upload it to this discussion or privately in a support case.
Sorry for the trouble!
So far, this new feature has really helped our team, where the person who frequently publishes a course to Review upon SME request, is NOT the person who is assigned the edits when the review is finished. However, it would be far less cumbersome if the Move Items permissions were configurable, as we already have dozens of courses in our shared folder, and only one person is able to move them to another (also shared) folder for the sake of file organization.
Hi Team! Are there any plans to include Team Folders as an option when inserting Storyline content into Rise? Thanks :)
I'm so very excited to see this! Can we expect a similar functionality when managing access/users when we get to the Teams folder feature for Rise 360? I ask as they are on the same line in the feature roadmap, and I have been looking forward to it for ages!
I'm confused.
I created a folder structure for my team, left the permissions in the Review 360 Team folder as (Everyone) and we have published Review 360 items in those folders. When I review of the courses from one my team members that is the Owner of the course, I do not see an option to republish the course.
Would everyone member of the team need to be Collaborators/Course Managers on all courses in this structure to be able to publish new versions for other Owners in Review 360 Team Folder?Hi Ira,
I'm happy to help! You are correct; any seatholder in the same subscription with editor access to the Rise 360 item in Review 360 can publish a new version. This may include content on which you aren't assigned a collaborator role.
You need to go to the Rise dashboard and open the course from there to publish a new version to Review 360. Can you confirm if you're opening the course from the Rise 360 dashboard and not from Review 360?
Hi Eric,
Thank you for explaining. Where it felt a bit confusing is that the text in Review 360 for the Team folder. It reads like users can publish from this space without having access to the Rise 360 course. While the functionality to organize the published version is great, I think having a team folder in Rise 360 would probably help with clarity. While our Team all share the same subscription, it would be helpful to organize the Rise 360 files in a Team folder like in Review 360. As I had the impression that individual users under the same account subscription would be able to Publish new versions from the Review 360 Team folder WITHOUT having to be a collaborator/course manager on the individual courses.
Hopefully that makes sense
