Forum Discussion
New in Rise 360: Team Folders (Beta)
Update—October 5, 2023: Find out what we've learned from your feedback and how we're improving team folders
We're thrilled to announce that the Team Folders beta is now live in Rise 360! With it c...
I think this is a great feature moving forward but I am concerned about my existing courses. As mentioned in another comment, my team and I had an organization system we've worked on for years, we have hundreds of courses. The courses are now all in the team section as you mentioned, but we lost the folders. Is there a way to keep the folder structure in the new team section?
Also, we work with vendors, sometimes they add us as collaborators. We would like to also add those courses to the same folders I mentioned above. Now they are in the external section and we can't move them.
I really appreciate the efforts made to create a better dashboard look and collaboration capabilities, but this is right now a nightmare, there are way too many courses to start the folder organization again.
Hello, Alejandra. I hear what you're saying, and we definitely don't want to make things harder for your team.
You'll find the folder structure that you created previously in My View. Those folders you built previously are specific to you as an individual user.
You can work from My View to create a new Team folder structure that will be consistent for your team. Meaning, there will be one Team folder structure, and individuals will not have to recreate the folders on their own dashboards.
Based on this beta feedback that we're getting from everyone, we're continuing to plan improvements to Team folders! We'll keep you updated here as we add new features.
I'm wondering why this new feature isn't a choice rather that forced. I would've preferred to have the option to determine how I would like to organize my items according to what works best for me and my team. Am i missing something or is there a way to opt out of using the team folder feature until a system is determined by each individual user?
Agree. I had an org system in place that worked well for me. Now different courses are showing up in different locations depending on where they were in my process and org structure, and it's far harder to find certain items.
I've been trying to navigate the new features and, like some others, I'm encountering organizational challenges. Specifically, I noticed that within the "Team" section, there isn't a pre-existing folder structure like there is in "My View" or "Private." Why is this the case?
Furthermore, Crystal your response to Alejandra mentioned working from "My View" to create a new "Team" folder structure. I'm a bit confused by this. Shouldn't a "Team" folder structure be established within the "Team" section itself? The statement "You can work from My View to create a new Team folder structure that will be consistent for your team. Meaning, there will be one Team folder structure, and individuals will not have to recreate the folders on their own dashboards." is a bit unclear to me. Could someone provide further clarification on this?
Hi there, Georg! I'm sorry your question got lost in the replies! You can always reach out to us directly in a chat or case if you need fast help and answers.
The Team section doesn't have any structure until you create folders to organize content that has collaborators. Prior to team folders, each collaborator had content listed on their dashboards, but there was no shared folder of content that collaborators had access to. Courses were listed individually.
And I'm sorry to be confusing! You quoted me: "You can work from My View to create a new Team folder structure."
I meant that if you had a folder structure that made sense in My View, you could reference it to create a similar folder setup in your Team folder section. With Team folders, you can grant access to an entire folder of content to multiple collaborators rather than one course at a time. Previously, without Team folders, nobody else would see the folder structure you created for yourself.
