Review 360 User Guide
New to Review 360? See Getting Started with Review 360 Review 360 speeds course development, letting you collaborate with stakeholders on e-learning projects in a simple web app. Check out these articles to learn how. How Content Owners Manage Review 360 Items Review 360: Publish Content to Review 360 Review 360: Invite Stakeholders to Review Content Review 360: Manage Feedback Review 360: Organize Items on Your Dashboard Review 360: Share Items with Team Folders Review 360: Manage Versions of Your Content How Stakeholders Review Content in Review 360 Share this user guide series with stakeholders so they'll know what to expect when you invite them to review projects. Review 360: Get Started With Your Review Review 360: Use Comments to Give Feedback Review 360: Subscribe and Change Notification Settings Review 360: Understand Tasks and PermissionsReview 360: Share Items with Team Folders
Create shared team folders in Review 360 to organize your content and assign permissions. Allow multiple authors to publish new versions of the content you shared in these folders for better collaboration. Share Folders and Items Understand Tasks and Permissions Publish Collaboratively Get Answers to FAQs Share Folders and Items Move Review 360 items to the Team directory to share them with everyone on the team and let them publish new versions. Share them in folders to stay organized and customize the share settings. There are two ways to move folders and items. Hover over a single folder in the sidebar or an item card in the main window and click the More (...) icon, then select the Move option. Move multiple items and folders by clicking the checkboxes that appear when you hover over them in the main window, then clicking the Move icon on the dynamic action toolbar at the top. Then, you have three where you can move your selected items and folders, each with slightly different steps. Team Root Directory Select Team from the tree directory and click Move. If you're moving a folder, click Set share settings. Add the Everyone group or choose specific team members in the folder share settings, then click Save. Note: Everyone on the team has editor permission for items in the team root directory. See the Understand Tasks and Permissions section below for more details. Existing Folder Select a folder in Team, then click Move. If you're moving a folder, Review 360 adds the share settings of the parent folder to the folder you moved. Learn more about permissions. New Folder Select a location in the Team section and click the Create new folder icon in the lower-left corner. Give your new folder a name, add/remove team members, and click Save. Note: Moving items to different folders or directories does not change their share link. When you move a folder, the folder structure is preserved up to six levels. If there are more than six levels, everything beyond the sixth level is moved into the sixth-level folder. Unshare a Folder or Item Unshare a folder or item by moving it anywhere in your Private directory. Use either of the two ways to move folders and items discussed above, then select a location in the Private section. Only owners can move folders and items they've shared. If you unshare a folder that contains folders or items owned by others, those folders and items are also unshared and moved to their Private directories. Delete a Shared Folder or Item Select folders and items as mentioned above, click the More (...) icon, and select Delete. Only owners can delete their shared folder or item and move them to their Deleted Items folder. If you delete a folder that contains folders or items owned by others, those folders and items are also moved to their Deleted Items folders. Tip: Folders and items can only be deleted one at a time. Need to delete several items and folders? Move them to a new folder in bulk and then delete the folder. Restore a Shared Folder or Item From the Deleted Items, select the folder or item, and choose Remove from trash. Restoring shared folders or items moves them back to their original location. If the location or folder no longer exists, you'll find them in your Private directory. Understand Tasks and Permissions Everyone on the team has editor permissions to all Review 360 items in the root Team directory. Control who sees your shared items by moving them to team folders and customizing the folder share settings, as described below. Hover over the folder in the sidebar or the folder breadcrumb on top, click the More (...) icon that appears, and choose Folder share settings. Or select the checkbox in the upper-left corner of the folder, then click the share icon on the dynamic action toolbar on top. In the pop-up that displays, search for specific team members by name or email and click their names to add them as editors. Or add the "Everyone" group to give all seatholders access to the folder. To remove access, hover over selected members and click the trash icon. Permissions can be either explicit or inherited. Explicit permission is manually adding the user or group through the folder share settings. It doesn't change even when you move the folder. Inherited permission is when the folder automatically adds the share settings from the parent folder. If the folder is moved to another location, its inherited permissions are replaced with the new parent folder's share settings. To convert inherited permissions to explicit, remove the permissions and manually add them back. Updating folder share settings applies the change to all subfolders under it. Currently, this also affects folders owned by other members. The permission on the updated folder is explicit, while the permissions on the subfolders are inherited. There are two roles in the folder share settings: owner and editor. See the table below to compare owner and editor permissions: Folders Tasks Owner Editor View the shared folder x x View shared folder permissions x x Create a subfolder in the shared folder x x Add a new item in the shared folder x x Rename the shared folder x x Change shared folder permissions x Move the shared folder x Delete the shared folder x Items Tasks Owner Editor View items x x Download videos x x Publish new versions of an item x x Insert items as Storyline blocks in Rise 360 x x Hide and unhide versions of items x x Download Storyline 360 project backups x x Disable and re-enable comments x x Export videos to an LMS x x Modify share settings x x Copy the shareable link x x Allow users without Articulate IDs to comment x x Set a password to view the item x x Rename item titles x x Duplicate items x x Move items x Delete items x Restore versions x Delete comments x Publish Collaboratively Allow multiple authors to publish new versions of Review 360 items you shared using any Articulate 360 authoring app. Here's how: Publish your content to Review 360. Items are stored in the Private root directory when you first publish directly from authoring apps. Move it to any folder in the Team directory, including the root folder. Make sure co-authors have editor access to the folder. When co-authors choose to publish a new version of an existing item to Review 360 using the same authoring app, they'll see the item you shared on the list. For Storyline 360 items, editors also have the option to upload a new version, as shown below. Learn more about other editor tasks in the Understand Tasks and Permissions section above. To see who made changes to the shared item, click the Version drop-down list in the upper left corner of the screen to switch between versions. Editors can hide or unhide versions, but only owners can restore a version. Get Answers to FAQs Can I transfer ownership of folders and items? No, but editors can duplicate Review 360 items, and they'll own the copies. However, these won't include comments. You can also transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner. As a folder editor, I can publish new versions of Rise 360 content in team folders, even if I'm not a course/microlearning manager in Rise 360. Is this expected? Yes, any seatholder in the same subscription with editor access to the Rise 360 item in Review 360 can publish a new version. This may include content on which you aren't assigned a collaborator role. Assigned collaborator roles in Rise 360 control who can publish the course or microlearning to Review 360. Assigned folder permissions in Review 360 team folders control who can publish new versions of the items in the folder. Note: When publishing a new version from Rise 360, you can select any content to which you have editor permissions in Review 360. Let us know how this works for your organization. What happens to shared content when the owner is removed from the team? When you remove someone from your team, you must transfer all their shared content to another member to complete the process. To keep the user's unshared content with their Articulate ID account, uncheck the Include personal content box. This is handy when the user is a contractor or freelancer who used their personal Articulate ID to join your team and has personal content connected to it. See this article for more information about managing content when users leave your team. If you're leaving the team, move all the content you want to keep to your Private directory first, then ask your admin to uncheck the Include personal content box when removing your access. More details on how long we'll keep your data here. Can I give non-seatholder admins access to team folders? Only seatholders in the same subscription can access team folders. Will I be notified when someone updates the items I shared? No, we don't send any notifications for team folders at this time. What should I do when I plan to merge subscriptions? We'll help you combine multiple Articulate 360 subscriptions to ensure shared content is transferred to the new subscription. Learn more about merging subscriptions. What happens when the subscription expires and I want to reactivate it? Shared content, such as Review 360 items in team folders, stays with the subscription. If you think you might renew your subscription later and want to keep your shared items, move them to your private directory before your subscription expires. Your online data remains intact if you renew your subscription with the same Articulate ID within six months. You'll have access to all your personal content items. Let us know if you need help retrieving shared content.Review 360: Organize Items on Your Dashboard
To access your Review 360 dashboard (image below), sign in to Articulate 360 using one of these web browsers, then select the Review 360 tab at the top. Use your dashboard to manage your e-learning content and stakeholder feedback. A card appears on your dashboard for each item you publish to Review 360. Each card displays a title, the most recent publish date, an icon indicating the type of content, and a hover menu with several options for managing the item. Search Items Filter Items Manage Items Export Videos as LMS Packages Download Videos Manage Folders Organize Items and Folders Search Items Need help finding a specific Review 360 item? Use the search field in the upper right corner of your dashboard to quickly find items by title or date—for example, onboarding or November 2. The search results dynamically update as you type. Perform a search from any folder on your dashboard. Review 360 always searches all your content in all your folders (except deleted items). Filter Items Use the product filters in the upper right corner of the screen to easily find what you’re looking for. Filter your items for Storyline 360, Rise 360, Studio 360, or video content, as shown below. Video content includes Peek 360 videos, Replay 360 videos, and video files you’ve uploaded to your account. Filter your Private, Team, or Deleted Items folders, the contents of a specific folder, or your search results. When you select a product filter, it remains active as you switch folders and enter new search terms. To remove a filter, choose All Formats from the list of product filters. Manage Items There's a lot you can do right from your Review 360 dashboard. Hover over an item and click the More (...) icon that appears to show a drop-down list of actions available. Or select the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (...) icon). Depending on the type of content selected, you'll see the following choices: Export to LMS (Toolbar: Right arrow icon) Host videos in your LMS to track learners’ progress. Once selected, follow these steps to export your video content as LMS packages from Review 360: When the export settings appear, choose one of these LMS standards: AICC, SCORM 1.2, SCORM 2004, or Tin Can API (xAPI). Enter the percentage of the video learners must watch for it to be marked complete in your LMS. The default is 80%, but you can choose any percentage between 1 and 100. Click Export to finish the process. Or export videos by opening the video content, then clicking the More (...) icon in the upper right corner of the screen and choosing Export to LMS. To publish Rise 360, Storyline 360, and Studio 360 content for LMS distribution, see these user guides: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Rename (Toolbar: Pencil icon) Give your content a new name and click Save. Upload new version (Toolbar: Up arrow icon) Upload a new version of your manually-uploaded video content or Storyline 360 project published for manual upload. Select the video or your zipped published output, then click Open. Duplicate (Toolbar: Papers icon) Duplicate an item when you need to share it with a different group of stakeholders or just need to start fresh. Give the copy a name and click Duplicate. The new item won’t have any comments or version history from the original. Move to (Toolbar: Folder with arrow icon) Move your item to an existing or new folder. Select a folder from the list or click the Create new folder icon, give it a name, then click Move. Download Download MP4 files of your video content. Or access this option by opening the video content, then clicking the More (...) icon in the upper right corner of the screen and choosing Download. You can’t download Storyline 360, Rise 360, or Studio 360 content from Review 360. Delete (Toolbar: Trash bin icon) Delete items when you’re done with them, but don’t worry! You can always restore them if the need arises. They remain in your Deleted Items folder until you permanently delete or restore them. Click the Delete button in the window prompt to confirm that you want to move the Review 360 item to the Deleted Items. When a folder is in the Deleted Items, you'll see the following choices: Remove from trash (Toolbar: Up left arrow icon) If the item was in a folder when you deleted it, it's restored to that same folder (unless the folder itself has also been deleted). Version history and feedback remain intact, so the content looks exactly like it did when it was deleted. You can’t open or view content while it’s in the Deleted Items folder. You’ll need to restore it before you can open it. Delete forever (Toolbar: Trash bin icon) Permanently delete an item by choosing Delete forever. To permanently remove all your deleted items at once, hover over the Deleted Items folder in the sidebar and click Empty. Manage Folders Use folders to organize your Review 360 items and quickly find what you need. Your folders are listed in the sidebar and automatically alphabetized. There are two permanent folders for personal plans and three for Articulate 360 Teams. The Private folder directory, the first folder on top, is the default view when you open Review 360. It's also where your items are stored when you first publish to Review 360 directly from authoring apps. Articulate 360 Teams have a Team directory to manage and collaborate on shared Review 360 items using team folders. The Deleted Items folder can be found at the bottom of the list. You have three options for creating a new folder or subfolder, including up to five subfolder levels: Navigate to where you'd like to create the folder, click New Folder at the top of your dashboard, give your folder a name, and click Save. Hover over a folder in the sidebar, click the More (...) icon that appears, and choose New folder. Hover over an item, click the More (...) icon that appears, and choose Move to. When the folder dialog appears, click the Create new folder icon in the lower right corner, give your folder a name, and click Move. To make changes to a folder, hover your mouse over a folder from the sidebar or the folder breadcrumb on top and click the More (...) icon that appears. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (...) icon). Then select from the following actions: Rename (Toolbar: Pencil icon) Enter a new name for the folder and click Save to rename it. Move folder (Toolbar: Folder with arrow icon) Move your folder to an existing or new folder. Select a folder from the list or click the Create new folder icon, give your new folder a name, then click Move to move the folder to this location. When you move a folder, the folder structure is preserved up to six levels. If there are more than six levels, everything beyond the sixth level is moved into the sixth-level folder. Delete (Toolbar: Trash bin icon) Delete unneeded folders to make space for new ones. Click the Delete button when prompted to confirm that you want to move the folder and all its items to the Deleted Items. They remain in your Deleted Items folder until you permanently delete or restore them. When a folder is in the Deleted Items, you can do either of the following: Remove from trash (Toolbar: Up left arrow icon) Restore a folder and all its items to their original location. Click the View option that appears on the lower-left corner of your screen to jump to this location. Delete forever (Toolbar: Trash bin icon) When prompted, click the Delete forever button to permanently delete the folder and all its items. You can't undo this action. Tip: Click and drag the sidebar divider to the right for a better view of your folder structure. Organize Items and Folders Move or delete items and folders with ease. Select items and folders in three ways: Click and drag your mouse over the items and folders you want to include in the selection. Press Shift+click+drag or Ctrl/Cmd+click+drag to include items in separate sections or pages in the same folder. Hover your mouse over each item or folder and click the checkboxes in the upper-left corner of the card. Press Ctrl+A to select all the items and folders on the current page. You can use this keyboard shortcut across multiple pages in the same folder. To change location, click and drag the selected items to the destination folder on the sidebar or via the breadcrumb navigation on top. Or use the Move icon on the dynamic action toolbar on top to choose a new location, then click Move. When you move a folder, the folder structure is preserved up to six levels. If there are more than six levels, everything beyond the sixth level is moved into the sixth-level folder. To move items and folders to Deleted Items, click and drag the selected items to the folder or choose the Delete icon on the action toolbar. To permanently delete them, select the items and folders from the Deleted Items folder, click the Delete icon from the action toolbar, and choose Delete Forever from the prompt.E-Learning Game Design: Development & Review #472
Game Design: Development & Review #472: Challenge | Recap Welcome to the third week of our e-learning game design challenge. Last week, you built a working prototype from your storyboard or design concept. This week, you’ll focus on bringing the core elements of the e-learning game together to create a detailed and functional model. Your game should be far enough along to submit for final QA and testing. 🏆 Challenge of the Week This week, your challenge is to share a fully developed version of the game that incorporates all designed elements, interactive features, animations, and multimedia components. Optional: Since this is our last week of development before submitting the final project, let a few friends or fellow challengers play your game and gather feedback in Review 360. It’s the best way to spot any problems and see what people like or don’t like. I know many of you have been gathering feedback all along, but I’d like to highlight the testing and review process this week. Week 1: Concept & Storyboarding Week 2: Design & Prototyping Week 3: Development & Review Goal: Develop a detailed and functional version of your game Deliverables: Apply and refine the visual design elements Integrate the interactive elements, animations, and multimedia components Refine the visual design and user interface to enhance the overall user experience Submit to Review 360 for user testing and feedback (optional but encouraged) Share a link to your project Week 4: Final Testing & Project Submission 🚨 NOTE: Even if you didn’t participate last week, you’re still welcome to join this week’s challenge. Ideally, you’ll complete all four weeks, but any participation is appreciated. Share what you can. 🙌 Last Week’s Challenge: Before you complete your game design, check out the interactive prototypes your fellow challengers shared over the past week: Interactive Prototypes in E-Learning RECAP #471: Challenge | Recap 👋 New to the E-Learning Challenges? The weekly e-learning challenges are ongoing opportunities to learn, share, and build your e-learning portfolios. You can jump into any or all of the previous challenges anytime you want. I’ll update the recap posts to include your demos. Learn more about the challenges in this Q&A post and why and how to participate in this helpful article. 📆 Upcoming Challenges Challenge #473 (08.09): Week 4: Final Testing & Project SubmissionReview 360: Invite Stakeholders to Review Content
After publishing or uploading an item to Review 360, you can use either a share link or review request to invite stakeholders to review the item and post their feedback. Learn about each process below. Use a Share Link Create a Review Request Use a Share Link To share your content and collect feedback, send stakeholders a direct link to your Review 360 item. From your dashboard, hover over an item, and click the More (...) icon that appears. Then, choose Share settings. Or select the checkbox in the upper-left corner of the card, and choose the chain link icon from the action toolbar on top. You can also open a Review 360 item from the dashboard and click Share in the upper right corner of the screen. Next, choose who can view your item using the Item Access dropdown. You can select Anyone with the link or Only invited users. The dialog box shows different options depending on your choice: Anyone with the link Only invited users Anyone with the link Select Anyone with the link from the dropdown to share your content more broadly. Then decide if you need these optional settings: If your reviewers don’t have Articulate accounts, select Allow users without Articulate IDs to comment. Stakeholders must enter their email addresses so you can identify their comments, and they can receive discussion notifications. We recommend encouraging stakeholders to sign in with an Articulate ID for the best experience. For example, reviewers who sign in can see badges for unread comments and change their email notification settings. Ask them to create a free account here. To password-protect your content for additional security, select the Set a password checkbox and enter a password in the field that appears. Turn off the password at any time simply by unchecking it. (Only the content owner and team folder editors can add and remove passwords.) Notes: Although share links are public, we prevent search engines from indexing our site so they won’t be searchable. However, if you post these links on a public web page, they may be indexed by a search engine. To protect confidential information, set a password or limit access to specific users. When you share Storyline project files with collaborators, they can access any integrated comments linked to the slides unless you password-protect the Review 360 item. Only invited users Choose Only invited users from the dropdown if you want more control over who can view the link. Invited users must have an Articulate ID to access the item you’re sharing. (If the stakeholder you want to invite doesn’t have an Articulate ID, ask them to create a free account here.) Then follow these steps to manage access: To add users, type in the person's email address in the People with Access field, then press Enter or select it from the drop-down list. Or copy a list of email addresses (use any form of separator—commas, semi-colons, spaces, cells in spreadsheets) and paste it to the People with Access field to add them automatically. You can add anyone from your team or outside the organization, as long as they have an Articulate ID. Remove users by clicking the X icon beside their name. Click Save to confirm any changes. Tips when making your item private: If your item is in a team folder, you'll see folder editors listed under "People with Access" with a folder icon beside their names. You can remove them via the folder share settings. Although you can add reviewers without Articulate IDs via request review, only those with accounts are included automatically. You'll see them under "People with Access" with a clipboard icon beside their names. Those without Articulate IDs must create a free account using the same reviewer email address to gain Viewer access. If you want collaborators to see integrated comments linked to slides in your Storyline project files, you must grant them access to the Review 360 item you want to share. Check out this FAQ for more information. Copy the shareable link from the dialog box and send it to your reviewers. Be sure to give them the password if you added one. And if your reviewers have never used Review 360 before, feel free to share this user guide or this downloadable PDF on reviewing content in Review 360. Create a Review Request To set a due date and keep track of your stakeholders' progress, create a review request by following the steps below. Launch the Review 360 item and click the Request Review button on the top right. Add reviewers by clicking the Assigned Reviewers fields and choosing any of the following methods: Select them from the drop-down list that appears by clicking the checkbox beside their names. The initial list shows the last five reviewers added, followed by the names or email addresses of recent reviewers you added and the members of your subscription. Type in the reviewer's email address and select it from the drop-down list. Copy a list of reviewer email addresses formatted with any kind of separator—commas, semi-colons, spaces, or cells in spreadsheets—and paste it into the Assigned Reviewers field to add them automatically. Enter a custom message for your reviewers if you like. For example, if your content is password-protected, include the password in your message. Make messages easier to read using the formatting options on the toolbar on top. Or, use the keyboard shortcuts below. Icon Function Key(s) Window / macOS Bold Ctrl+B / Cmd+B Italic Ctrl+I / Cmd+I Strikethrough Ctrl+Shift+X / Cmd+Shift+X Hyperlink Ctrl+C / Cmd+C to copy the URL Ctrl+V / Cmd+V to hyperlink the selected text Ordered list Ctrl+Shift+8 / Cmd+Shift+8 Bullet list Ctrl+Shift+7 / Cmd+Shift+7 Clear formatting N/A Add a line break Shift+Enter or Control+Enter / Cmd+Enter Set a due date for sending email reminders to reviewers if they haven't completed their review. Reminders are sent the day before, on the due date, and the day after. Confirm all the details are correct, then click Send Request. The text on the request review button reflects the status of the request, which could be either of the following: Button Text Description Request Review You haven’t assigned any reviewers. In Review You have assigned reviewers who haven’t completed the review. Review Assigned to You Assigned reviewers see this text when they use their personalized URL or are signed in with their Articulate ID. More details in below. Review Complete All assigned reviewers have completed their review. Reviewer's Experience Reviewers receive an email notification with a personalized URL to access their Review 360 item. Using this URL, they'll see the request review button set to Review Assigned to You on the top right. Clicking this button allows them to: View the request details, including the person who made the request, the due date, and a list of assigned reviewers. Click the Finish Review button to set their status to "Review Complete" and notify the person who made the request. Reset their status if they've completed their review and want to make additional change by using the Re-Open Review link at the bottom right. Note: If your Review 360 item share link is private, reviewers must have an Articulate ID to view it. Ask them to create a free account here if they don't have one. Update Your Request Modify your request after sending it. Change the Due Date Click the In Review button, select a new date from the due-date dropdown, and click Save. All reviewers will receive email notifications of the new due date. Their status doesn't change. Add Reviewers Invite more reviewers to look through your content: Click the In Review button, then select the Add Reviewers icon next to the "Request Review" header. Choose reviewers from the dropdown menu, type in their email if you don't see them listed. Click Update Reviewers when finished. Remove Reviewers To remove a reviewer, click the In Review button, hover your mouse over their name, click the X that appears, and select Remove. Delete To cancel your request, click the In Review button and then the trash bin icon beside the “Request Review” header. Select Yes to confirm. Note that you can't undo this action. Re-request Review Restart the review process when you have updated content for review: Click In Review and then the Re-request review button at the bottom. Verify the new request review form that’s pre-filled with previous reviewers. Add more reviewers and a custom message if you like. Click Send Request to notify all reviewers via email and update their review status to "Emailed". Monitor Status Track your stakeholders' progress. Refer to the table below for more details on each status: Status Description E-mailed The reviewer hasn't viewed the Review 360 item. Item Viewed The reviewer launched the Review 360 item or reopened their review. In Progress The reviewer posted their first comment. Completed The reviewer marked the review request as complete. Tips: If your reviewers are new to Review 360, point them to this user guide for stakeholders or share this quick-start guide document (PDF) in your custom message. All seatholders can create or edit a request for any Review 360 item they have access to within the subscription. Only the request owner will be notified when reviewers set their status to complete. If a reviewer has an Articulate ID account linked to their email address, they must sign in with their password before posting a comment. Anyone viewing the Review 360 item using the public link can see the Request Review details. Assigned reviewers with Articulate IDs will see the Your Review section using this link when signed in. Select Allow users without Articulate IDs to comment if you want assigned reviewers without Articulate IDs to post comments.How Content Owners Manage Review 360 Items
Calling all e-learning developers! Speed up your content reviews with Review 360. Simply publish your content to Review 360 and invite stakeholders to offer feedback in a web app they can access anywhere, anytime. Collaborate with stakeholders in threaded discussions, mark comments resolved, and track version history. Here’s how. Get Started Invite Stakeholders to Review Content Search Items Filter Items Manage Items Export Videos as LMS Packages Download Videos Organize Items in Folders Move Items and Folders in Bulk Add, Edit, Delete, and Resolve Comments for an Item Disable and Re-Enable Comments for an Item Export Comments from an Item to CSV and PDF Files View Previous Versions of Your Content Hide and Unhide Versions of Your Content Make an Earlier Version of Your Content the Current Version Change Your Email Notifications Get Started Use one of these web browsers to sign in to Articulate 360, then click the Review 360 link on the top of the page. You’ll see a dashboard, like the one below, where you’ll manage your e-learning content and stakeholder feedback. A card appears on your dashboard for each item you publish to Review 360. Each card displays a title, the most recent publish date, an icon indicating what type of item it is, and a hover menu with several options for managing the item (details below). Before you can invite stakeholders to review your content, you need to upload or publish them to Review 360. Here's how: How to Upload Videos to Review 360 To upload video files to Review 360, go to your Review 360 dashboard and click the "upload a file" link at the top of the page. How to Manually Upload Storyline 360 Courses to Review 360 Visit this user guide for how to manually upload Storyline 360 courses to Review 360. How to Quickly Publish Content Directly to Review 360 Check out these user guides for instructions on publishing items to Review 360 from: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Replay 360 Peek 360 for Windows Peek 360 for Mac Note that these Storyline and Studio features won’t work in Review 360: Triggers and player tabs that exit the course won't work in Review 360. However, they'll work in browsers that allow tabs to close programmatically when your published output is hosted on a web server or LMS. Landscape-only and portrait-only restrictions in Storyline 360, Presenter 360, Quizmaker 360, and Engage 360 content won’t work. Content always rotates with the Review 360 interface so stakeholders have a consistent experience when adding feedback. When you switch from the review tab to the feedback tab and back again, the content you’re viewing picks up where you left off. However, the resume feature in Storyline 360, Presenter 360, Quizmaker 360, and Engage 360 content won’t work. This means when you close the content in Review 360 and then return to it later, it will start over from the beginning. Invite Stakeholders to Review Content After publishing an item to Review 360, invite stakeholders to review it and post their feedback. You can share a public link to the Review 360 item or create a review request. Share Content with a Public Link Create a Review Request (Beta) Share Content with a Public Link To share your content and provide a way to collect feedback, send stakeholders a direct link to your Review 360 item. From your dashboard, hover over an item, click the More (...) icon that appears, and choose Get public link or tick the checkbox in the upper-left corner card, and select the chain link icon from the action toolbar on top. You can also open an item, click the More (...) icon in the upper right corner of the screen, and choose Share. You’ll see this dialog box. If your reviewers don’t have Articulate accounts, mark the box to Allow users without Articulate IDs to comment. Reviewers will be prompted to enter their email addresses so you can identify their comments and they can receive discussion notifications. Stakeholders don’t need to sign in to Review 360 to review content, but we recommend signing in with an Articulate ID for the best experience. For example, reviewers who sign in can see badges for unread comments and change their email notification settings. If you’d like to encourage your reviewers to sign in, ask them to create a free account here. If you want to password-protect your content for additional security, mark the Set a password box and enter a password in the field that appears. Turn off the password at any time simply by unchecking the box. (Only the content owner can add and remove passwords.) Copy the shareable link from the dialog box and send it to your reviewers. Be sure to give them the password if you added one. And if your reviewers have never used Review 360 before, feel free to share this user guide or this downloadable PDF on reviewing content in Review 360. Create a Review Request (Beta) To set a due date and keep track of your stakeholders' progress, add them as reviewers. Learn more about the request review feature. Search Items Having trouble finding a specific review item? Use the search field in the upper right corner of your dashboard to quickly find items by title or date—for example, onboarding or November 2. The search results dynamically update as you type. Perform a search from any folder on your dashboard. Review 360 always searches all your content in all your folders (except deleted items). Filter Items Use the product filters in the upper right corner of the screen to easily find what you’re looking for. Filter your items for Storyline 360, Rise 360, Studio 360, or video content, as shown below. Video content includes Peek 360 videos, Replay 360 videos, and video files that you’ve uploaded to your account. Filter your entire Review 360 dashboard, the contents of a specific folder, or your search results. When you select a product filter, it remains active as you switch folders and enter new search terms. To remove a filter, select All Formats from the list of product filters. Manage Items There's a lot you can do right from your Review 360 dashboard. Hover over an item and click the More (...) icon that appears to show a drop-down list of actions available. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (...) icon). Depending on the type of content, you'll see the following choices: Export to LMS (Toolbar: Right arrow icon) Host videos in your LMS to track learners’ progress. Once selected, follow these steps to export your video content as LMS packages from Review 360: When the export settings appear, choose one of these LMS standards: AICC, SCORM 1.2, SCORM 2004, or Tin Can API (xAPI). Enter the percentage of the video that learners must watch for it to be marked complete in your LMS. The default is 80%, but you can choose any percentage between 1 and 100. Click Export to finish the process. You can also export videos by opening the video content, then clicking the More (...) icon in the upper right corner of the screen and choosing Export to LMS. To publish Rise 360, Storyline 360, and Studio 360 content for LMS distribution, see these user guides: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Rename (Toolbar: Pencil icon) Give your content a new name and click Save. Upload new version (Toolbar: Up arrow icon) Upload a new version of your manually-uploaded video content or Storyline 360 project published for manual upload. Select the video or zipped file of your published output then click Open. Duplicate (Toolbar: Papers icon) Duplicate an item when you need to share it with a different group of stakeholders or just need to start fresh. Give the copy a name and click Duplicate. The new item won’t have any comments or version history from the original. Move to (Toolbar: Folder with arrow icon) Move your item to an existing or new folder. Select an existing folder from the list or click the Create new folder icon and give it a name, then click Move. Download Download MP4 files of your video content. You can also access this option by opening the video content, then clicking the More (...) icon in the upper right corner of the screen and choosing Download. You can’t download Storyline 360, Rise 360, or Studio 360 content from Review 360. Delete (Toolbar: Trash bin icon) Delete items when you’re done with them, but don’t worry! You can always restore them if the need arises. They remain in your Deleted Items folder until you permanently delete or restore them. Click the Delete button in the window prompt to confirm that you want to move the Review 360 item to the Deleted Items container. When a folder is in the Deleted Items container, you'll see the following choices: Remove from trash (Toolbar: Up left arrow icon) If the item was in a folder when you deleted it, it's restored to that same folder (unless the folder itself has also been deleted). Version history and feedback remain intact, so the content looks exactly like it did when it was deleted. You can’t open or view content while it’s in the Deleted Items folder. You’ll need to restore it before you can open it. Delete forever (Toolbar: Trash bin icon) Permanently delete an item by choosing Delete forever. To permanently remove all your deleted items at once, hover over the Deleted Items container in the sidebar and click Empty. Organize Items in Folders Use folders to organize your Review 360 items and quickly find what you need. Your folders are listed in the sidebar and automatically alphabetized. There are two permanent folders or containers. The Personal container at the top is the default view when you open Review 360. It's also where your items are stored when you first publish to Review 360 directly from authoring apps. Then there’s the Deleted Items container at the bottom of your folder list in the sidebar. Create Folders There are three ways to create a new folder on your Review 360 dashboard: Navigate to where you'd like to create the folder, click New Folder in the sidebar, give your folder a name, and click Save. Hover over a folder in the sidebar, click the More (...) icon that appears, and choose New folder. Hover over an item, click the More (...) icon that appears, and choose Move to. When the folder dialog appears, click the Create new folder icon in the lower right corner, give your folder a name, and click Move. Manage Folders Hover your mouse over a folder from the sidebar or the folder breadcrumb on top and click the More (...) icon that appears. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (...) icon). Then select from the following actions: Rename (Toolbar: Pencil icon) Enter a new name for the folder and click Save to rename it. Move folder (Toolbar: Folder with arrow icon) Move your folder to an existing or new folder. Select a folder from the list, or click the Create new folder icon, give your new folder a name, then click Move to move the folder to this location. Delete (Toolbar: Trash bin icon) Delete unneeded folders to make space for new ones. Click the Delete button when prompted to confirm that you want to move the folder and all its items to the Deleted Items container. They remain in your Deleted Items container until you permanently delete or restore them. When a folder is in the Deleted Items container, you can do either of the following: Remove from trash (Toolbar: Up left arrow icon) Restore a folder and all its items to their original location. Click the View option that appears on the lower-left corner of your screen to jump to this location. Delete forever (Toolbar: Trash bin icon) Click the Delete forever button when prompted to permanently delete the folder and all its items. You can't undo this action. Move Items and Folders in Bulk Move multiple items and folders at the same time with ease. Hover your mouse over each one and tick the checkboxes in the upper-left corner. Then click the Move icon on the dynamic action toolbar, choose the new folder location, and click Move. An Undo option appears on the lower-left corner of your screen for a few seconds in case you change your mind. Tip: Need to delete several items and folders? Move them to a new folder and then delete the folder. Add, Edit, Delete, and Resolve Comments for an Item To learn all about working with comments, see our user guide on reviewing content in Review 360. It’s also a great resource to share with your stakeholders. Disable and Re-Enable Comments for an Item There are times when it’s helpful to turn off comments for an item. For example, you might not want reviewers to continue posting comments after it's finished and approved. Just open the item from your dashboard, click the More (...) icon in the upper right corner of the screen, and choose Disable Comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the item already had comments, you won’t be able to read them unless you export them to a report. If you enable comments again later, all pre-existing comments will reappear. (Re-enable comments by clicking the More (...) icon in the upper right corner and choosing Enable Comments.) Export Comments from an Item to CSV and PDF Files Export comments from an item for analysis, backup, or regulatory requirements. Here’s how. Click an item on your dashboard to open it. Click the More (...) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the item get exported to a single report. However, to include resolved comments in the PDF export, set the review item to Show Resolved Comments first via the More (...) icon in the upper right corner before exporting. View Previous Versions of Your Content Create new versions of Review 360 items to keep track of revision history. To create a new version, simply republish your content or manually upload it. To see an older version of your content, open it in Review 360, click the Version drop-down list in the upper left corner of the screen, and select a version number. Comments roll forward with each new version, so you’ll see comments for the version you selected and all versions before it. To see the latest comments, switch to the current version of the content. You can’t add, edit, delete, resolve, or reopen comments in previous versions of an item. Switch to the current version to perform these tasks. Hide and Unhide Versions of Your Content Sometimes you need to control which versions of a Review 360 item stakeholders see. It’s easy to show only select versions of items while hiding other versions. Here’s how. Click an item on your dashboard to open it. Click the Version drop-down list at the top of the screen and hover over the version you want to hide. (The current version of an item can’t be hidden.) Click the eye icon to hide that version. Stakeholders don't see hidden versions or their comments. As the content owner, you have access to hidden versions and can unhide them by clicking the eye icon again. Make an Earlier Version of Your Content the Current Version Sometimes you need to revert the current version of a content to an earlier one. The Restore this version option makes the version you've selected the current version and permanently deletes newer versions and their comments. There isn’t a way to recover those versions and comments, so if you prefer not to permanently delete newer versions, try hiding them instead. Click an item on your dashboard to open it. Click the Version drop-down list at the top of the screen and select the version number you want to make current. Click Restore this version at the top of the screen. At the confirmation prompt, click Confirm. Change Your Email Notifications As the content owner, you’ll receive instant email notifications for all comments on all your Review 360 items. The good news is you can change your notification settings, including how often you receive emails. How to Limit or Mute Notifications for an Item By default, you’ll receive email notifications for all comments on an item, but you can limit or even mute comments. Here’s how. Click an item on your dashboard to open it. Click the More (...) icon in the upper right corner of the screen and choose Project Notifications. Choose one of these options: Your Activity triggers email notifications only when someone replies to your comments or @mentions you. All Activity triggers email notifications for all comments and replies on this item. This is the default setting for content owners. Mute Project never sends email notifications. Click outside the notification settings menu to close it. How to Change the Frequency of Email Notifications By default, you’ll receive email notifications instantly, but you can reduce the frequency to hourly or daily. Click your profile icon in the upper right corner of the screen and choose Notification Settings. Choose how often you want to receive email notifications: Instantly, Hourly, or Daily. Click outside the notification settings menu to close it. Email frequency is a global setting that applies to all your Review 360 items (except items you've muted).15 Ways to Collaborate on Projects and Manage Your Team with Articulate 360 Teams
If you have a team of e-learning developers, you probably have two basic goals: to create beautiful, effective courses and to manage your team as efficiently as possible. And we want to help you do just that! That’s why we’re always adding new features to Articulate 360 Teams. Check out the following 15 features that’ll have you collaborating on projects and managing your team with ease, no matter how big your team grows. Collaboration Features Collaborative Authoring in Rise 360 Work together on Rise 360 courses with members of any Articulate 360 team. Create and edit different lessons simultaneously or take turns fine-tuning the same one. Changes happen in real time, so everyone always works on the most recent version. You can even give collaborators different levels of access by making them authors or admins. Learn more about collaborative authoring. Question Banks in Rise 360 Create repositories of questions that can be used in any course you create. Share them with your team so everyone can quickly create quizzes with consistent questions, answers, feedback, and media. Knowledge checks and quizzes draw from these banks rather than displaying the same static questions whenever a learner takes the course. When you share a question bank, team members can use your questions and, with the proper permissions, modify them or add their own. Learn more about question banks. Shared Block Templates in Rise 360 Build Rise 360 courses faster by saving existing blocks and their content as templates. Share those templates with your team, then everyone can reuse them in other Rise 360 courses. Learn more about block templates. Shared Team Slides in Storyline 360 Easily collaborate on Storyline 360 projects with a library of shared team slides. Team members upload and download slides, scenes, and entire projects right within Storyline 360. It’s perfect for sharing project templates, slides that need to be in every course, and reusable slide content, such as interactions and quiz questions. Learn more about team slides. Shared Team Folders in Rise 360 and Review 360 Create shared team folders in Rise 360 and Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project. Project Reviews in Review 360 Speed up project reviews. Publish e-learning projects from Storyline 360 , Rise 360, and your other Articulate 360 apps to Review 360 to gather feedback from stakeholders. Collect in-context feedback, follow threaded discussions, and resolve comments in one easy-to-use web app. Learn more about Review 360. Request Reviews in Review 360 Keep your team on track without the hassle of spreadsheets or phone calls. Send and track requests for specific stakeholders to review a content item right from Review 360. With email notifications, due dates, visible statuses, and completion buttons, you’ll never miss another deadline. Learn more about requesting reviews. Integrated Comments in Rise 360 and Storyline 360 Streamline review processes even further. Get Review 360 comments in context as you work in Rise 360 and Storyline 360, eliminating back-and-forth toggling between apps. Browse through feedback from various stakeholders, see comments for multiple Review 360 items, reply to and resolve comments, and add suggested images in real time—all in one place. Cloud Backup in Storyline 360 and Review 360 Work with confidence, knowing your files are safe and easy to access anywhere, anytime. Access your Storyline 360 project files from anywhere and share them with team members by uploading your source files to Review 360. Learn more about cloud backup. Admin Features Consolidated Billing Management Articulate 360 Teams makes billing management simple. You get one annual bill that covers all your team seats. You have the flexibility to pay via credit card or purchase order. And as your team grows, you can add more seats using your account management console. Learn more about account management. Easy User Management Easily add and remove users as your team evolves. For example, when users leave the company or their roles change, remove them from your team and assign the seats to new users. You can even upload all your users at once using a simple CSV file. And you can add as many admins as you’d like to manage your team. Learn more about managing your team. Group Admins Manage your team with ease. Organize users in groups, such as departments or locations, and assign admins to manage each group. Watch this video for a brief overview and check out this article for details on managing users, groups, and admins. Manage Team Slides and Block Templates Admins who have user seats can rename and delete all Storyline 360 team slides and Rise 360 shared block templates. This is helpful when the original content owners aren’t available to make changes. Transfer Content Maintain control of your content and intellectual property. When someone leaves your team, keep shared content within the subscription and choose what happens to their personal content. Content includes Rise 360 courses, microlearning, label sets, and block templates; Review 360 items and request reviews; and Storyline 360 team slides. Single Sign-On Don’t worry about remembering (or forgetting!) another password. Control authentication for your Articulate 360 team using your own identity provider and our single sign-on (SSO) solution. Start a Free Trial Experience these Articulate 360 Teams features for yourself! Sign up for a 30-day free trial of Articulate 360. You can invite up to 10 users to join your team during the trial period. You’ll get the exclusive collaboration and admin features described above, as well as award-winning authoring apps, 22+ million course assets, as well as live and on-demand online training. See these FAQs to learn more about free trials and let us know if you need help!How Owners Manage Review 360
Calling all e-learning developers! Speed up your content reviews with Review 360. Simply publish your content to Review 360 and invite stakeholders to offer feedback in a web app they can access anywhere, anytime. Collaborate with stakeholders in threaded discussions, mark comments resolved, and track version history. Here’s how. Review 360: Publish Content to Review 360 Review 360: Invite Stakeholders to Review Content Review 360: Manage Feedback Review 360: Organize Items on Your Dashboard Review 360: Share Items with Team Folders Review 360: Manage Versions of Your Content
