Review 360: Organize Items on Your Dashboard
To access your Review 360 dashboard (image below), sign in to Articulate 360 using one of these web browsers, then select the Review 360 tab at the top. Use your dashboard to manage your e-learning content and stakeholder feedback. A card appears on your dashboard for each item you publish to Review 360. Each card displays a title, the most recent publish date, an icon indicating the type of content, and a hover menu with several options for managing the item. Search Items Filter Items Manage Items Export Videos as LMS Packages Download Videos Manage Folders Organize Items and Folders Search Items Need help finding a specific Review 360 item? Use the search field in the upper right corner of your dashboard to quickly find items by title or date—for example, onboarding or November 2. The search results dynamically update as you type. Perform a search from any folder on your dashboard. Review 360 always searches all your content in all your folders (except deleted items). Filter Items Use the product filters in the upper right corner of the screen to easily find what you’re looking for. Filter your items for Storyline 360, Rise 360, Studio 360, or video content, as shown below. Video content includes Peek 360 videos, Replay 360 videos, and video files you’ve uploaded to your account. Filter your Private, Team, or Deleted Items folders, the contents of a specific folder, or your search results. When you select a product filter, it remains active as you switch folders and enter new search terms. To remove a filter, choose All Formats from the list of product filters. Manage Items There's a lot you can do right from your Review 360 dashboard. Hover over an item and click the More (•••) icon that appears to show a drop-down list of actions available. Or select the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Depending on the type of content selected, you'll see the following choices: Export to LMS (Toolbar: Right arrow icon) Host videos in your LMS to track learners’ progress. Once selected, follow these steps to export your video content as LMS packages from Review 360: When the export settings appear, choose one of these LMS standards: AICC, SCORM 1.2, SCORM 2004, or Tin Can API (xAPI). Enter the percentage of the video learners must watch for it to be marked complete in your LMS. The default is 80%, but you can choose any percentage between 1 and 100. Click Export to finish the process. Or export videos by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Export to LMS. To publish Rise 360, Storyline 360, and Studio 360 content for LMS distribution, see these user guides: Storyline 360 Rise 360 Presenter 360 Quizmaker 360 Engage 360 Rename (Toolbar: Pencil icon) Give your content a new name and click Save. Upload new version (Toolbar: Up arrow icon) Upload a new version of your manually-uploaded video content or Storyline 360 project published for manual upload. Select the video or your zipped published output, then click Open. Duplicate (Toolbar: Papers icon) Duplicate an item when you need to share it with a different group of stakeholders or just need to start fresh. Give the copy a name and click Duplicate. The new item won’t have any comments or version history from the original. Move to (Toolbar: Folder with arrow icon) Move your item to an existing or new folder. Select a folder from the list or click the Create new folder icon, give it a name, then click Move. Download Download MP4 files of your video content. Or access this option by opening the video content, then clicking the More (•••) icon in the upper right corner of the screen and choosing Download. You can’t download Storyline 360, Rise 360, or Studio 360 content from Review 360. Delete (Toolbar: Trash bin icon) Delete items when you’re done with them, but don’t worry! You can always restore them if the need arises. They remain in your Deleted Items folder until you permanently delete or restore them. Click the Delete button in the window prompt to confirm that you want to move the Review 360 item to the Deleted Items. When a folder is in the Deleted Items, you'll see the following choices: Remove from trash (Toolbar: Up left arrow icon) If the item was in a folder when you deleted it, it's restored to that same folder (unless the folder itself has also been deleted). Version history and feedback remain intact, so the content looks exactly like it did when it was deleted. You can’t open or view content while it’s in the Deleted Items folder. You’ll need to restore it before you can open it. Delete forever (Toolbar: Trash bin icon) Permanently delete an item by choosing Delete forever. To permanently remove all your deleted items at once, hover over the Deleted Items folder in the sidebar and click Empty. Manage Folders Use folders to organize your Review 360 items and quickly find what you need. Your folders are listed in the sidebar and automatically alphabetized. There are two permanent folders for personal plans and three for Articulate 360 Teams. The Private folder directory, the first folder on top, is the default view when you open Review 360. It's also where your items are stored when you first publish to Review 360 directly from authoring apps. Articulate 360 Teams have a Team directory to manage and collaborate on shared Review 360 items using team folders. The Deleted Items folder can be found at the bottom of the list. You have three options for creating a new folder or subfolder on your Review 360 dashboard: Navigate to where you'd like to create the folder, click New Folder at the top of your dashboard, give your folder a name, and click Save. Hover over a folder in the sidebar, click the More (•••) icon that appears, and choose New folder. Hover over an item, click the More (•••) icon that appears, and choose Move to. When the folder dialog appears, click the Create new folder icon in the lower right corner, give your folder a name, and click Move. To make changes to a folder, hover your mouse over a folder from the sidebar or the folder breadcrumb on top and click the More (•••) icon that appears. Or tick the checkbox in the upper-left corner to show the action toolbar on top (note that this also disables the More (•••) icon). Then select from the following actions: Rename (Toolbar: Pencil icon) Enter a new name for the folder and click Save to rename it. Move folder (Toolbar: Folder with arrow icon) Move your folder to an existing or new folder. Select a folder from the list or click the Create new folder icon, give your new folder a name, then click Move to move the folder to this location. Delete (Toolbar: Trash bin icon) Delete unneeded folders to make space for new ones. Click the Delete button when prompted to confirm that you want to move the folder and all its items to the Deleted Items. They remain in your Deleted Items folder until you permanently delete or restore them. When a folder is in the Deleted Items, you can do either of the following: Remove from trash (Toolbar: Up left arrow icon) Restore a folder and all its items to their original location. Click the View option that appears on the lower-left corner of your screen to jump to this location. Delete forever (Toolbar: Trash bin icon) When prompted, click the Delete forever button to permanently delete the folder and all its items. You can't undo this action. Tip: Click and drag the sidebar divider to the right for a better view of your folder structure. Organize Items and Folders Move or delete items and folders with ease. Select items and folders in three ways: Click and drag your mouse over the items and folders you want to include in the selection. Press Shift+click+drag or Ctrl/Cmd+click+drag to include items in separate sections or pages in the same folder. Hover your mouse over each item or folder and click the checkboxes in the upper-left corner of the card. Press Ctrl+A to select all the items and folders on the current page. You can use this keyboard shortcut across multiple pages in the same folder. To change location, click and drag the selected items to the destination folder on the sidebar or via the breadcrumb navigation on top. Or use the Move icon on the dynamic action toolbar on top to choose a new location, then click Move. To move items and folders to Deleted Items, click and drag the selected items to the folder or choose the Delete icon on the action toolbar. To permanently delete them, select the items and folders from the Deleted Items folder, click the Delete icon from the action toolbar, and choose Delete Forever from the prompt.E-Learning Game Design: Development & Review #472
Game Design: Development & Review#472: Challenge | Recap Welcome to the third week of our e-learning game design challenge. Last week, you built a working prototype from your storyboard or design concept. This week, you’ll focus on bringing the core elements of the e-learning game together to create a detailed and functional model. Your game should be far enough along to submit for final QA and testing. 🏆 Challenge of the Week This week, your challenge is to share a fully developed version of the game that incorporates all designed elements, interactive features, animations, and multimedia components. Optional: Since this is our last week of development before submitting the final project, let a few friends or fellow challengers play your game and gather feedback in Review 360. It’s the best way to spot any problems and see what people like or don’t like. I know many of you have been gathering feedback all along, but I’d like to highlight the testing and review process this week. Week 1: Concept & Storyboarding Week 2: Design & Prototyping Week 3: Development & Review Goal: Develop a detailed and functional version of your game Deliverables: Apply and refine the visual design elements Integrate the interactive elements, animations, and multimedia components Refine the visual design and user interface to enhance the overall user experience Submit to Review 360 for user testing and feedback (optional but encouraged) Share a link to your project Week 4: Final Testing & Project Submission 🚨 NOTE: Even if you didn’t participate last week, you’re still welcome to join this week’s challenge. Ideally, you’ll complete all four weeks, but any participation is appreciated. Share what you can. 🙌 Last Week’s Challenge: Before you complete your game design, check out the interactive prototypes your fellow challengers shared over the past week: Interactive Prototypes in E-Learning RECAP #471: Challenge | Recap 👋 New to the E-Learning Challenges? Theweekly e-learning challengesare ongoing opportunities to learn, share, and build your e-learning portfolios. You can jump into any or all of theprevious challengesanytime you want. I’ll update the recap posts to include your demos. Learn more about the challenges in thisQ&A postand why and how to participate in thishelpful article. 📆 Upcoming Challenges Challenge #473(08.09): Week 4: Final Testing & Project SubmissionReview 360: Share Items with Team Folders
Create shared team folders in Review 360 to organize your content and assign permissions. Allow multiple authors to publish new versions of the content you shared in these folders for better collaboration. Share Folders and Items Understand Tasks and Permissions Publish Collaboratively Get Answers to FAQs Share Folders and Items Move Review 360 items to the Team directory to share them with everyone on the team and let them publish new versions. Share them in folders to stay organized and customize the share settings. There are two ways to move folders and items. Hover over a single folder in the sidebar or an item card in the main window and click the More (•••) icon, then select the Move option. Move multiple items and folders by clicking the checkboxes that appear when you hover over them in the main window, then clicking the Move icon on the dynamic action toolbar at the top. Then, you have three where you can move your selected items and folders, each with slightly different steps. Team Root Directory Select Team from the tree directory and click Move. If you're moving a folder, click Set share settings. Add the Everyone group or choose specific team members in the folder share settings, then click Save. Note: Everyone on the team has editor permission for items in the team root directory. See the Understand Tasks and Permissions section below for more details. Existing Folder Select a folder in Team, then click Move. If you're moving a folder, Review 360 adds the share settings of the parent folder to the folder you moved. Learn more about permissions. New Folder Select a location in the Team section and click the Create new folder icon in the lower-left corner. Give your new folder a name, add/remove team members, and click Save. Note: Moving items to different folders or directories does not change their share link. Unshare a Folder or Item Unshare a folder or item by moving it anywhere in your Private directory. Use either of the two ways to move folders and items discussed above, then select a location in the Private section. Only owners can move folders and items they've shared. If you unshare a folder that contains folders or items owned by others, those folders and items are also unshared and moved to their Private directories. Delete a Shared Folder or Item Select folders and items as mentioned above, click the More (•••) icon, and select Delete. Only owners can delete their shared folder or item and move them to their Deleted Items folder. If you delete a folder that contains folders or items owned by others, those folders and items are also moved to their Deleted Items folders. Tip: Folders and items can only be deleted one at a time. Need to delete several items and folders? Move them to a new folder in bulk and then delete the folder. Restore a Shared Folder or Item From the Deleted Items, select the folder or item, and choose Remove from trash. Restoring shared folders or items moves them back to their original location. If the location or folder no longer exists, you'll find them in your Private directory. Understand Tasks and Permissions Everyone on the team has editor permissions to all Review 360 items in the root Team directory. Control who sees your shared items by moving them to team folders and customizing the folder share settings, as described below. Hover over the folder in the sidebar or the folder breadcrumb on top, click the More (•••) icon that appears, and choose Folder share settings. Or select the checkbox in the upper-left corner of the folder, then click the share icon on the dynamic action toolbar on top. In the pop-up that displays, search for specific team members by name or email and click their names to add them as editors. Or add the "Everyone" group to give all seatholders access to the folder. To remove access, hover over selected members and click the trash icon. Permissions can be either explicit or inherited. Explicit permission is manually adding the user or group through the folder share settings. It doesn't change even when you move the folder. Inherited permission is when the folder automatically adds the share settings from the parent folder. If the folder is moved to another location, its inherited permissions are replaced with the new parent folder's share settings. To convert inherited permissions to explicit, remove the permissions and manually add them back. Updating folder share settings applies the change to all subfolders under it. Currently, this also affects folders owned by other members. The permission on the updated folder is explicit, while the permissions on the subfolders are inherited. There are two roles in the folder share settings: owner and editor. See the table below to compare owner and editor permissions: Folders Tasks Owner Editor View the shared folder View shared folder permissions Create a subfolder in the shared folder Add a new item in the shared folder Rename the shared folder Change shared folder permissions Move the shared folder Delete the shared folder Items Tasks Owner Editor View items Download videos Publish new versions of an item Insert items as Storyline blocks in Rise 360 Hide and unhide versions of items Download Storyline 360 project backups Disable and re-enable comments Export videos to an LMS Modify share settings Copy the shareable link Allow users without Articulate IDs to comment Set a password to view the item Rename item titles Duplicate items Move items Delete items Restore versions Delete comments Publish Collaboratively Allow multiple authors to publish new versions of Review 360 items you shared using any Articulate 360 authoring app. Here's how: Publish your content to Review 360. Items are stored in the Private root directory when you first publish directly from authoring apps. Move it to any folder in the Team directory, including the root folder. Make sure co-authors have editor access to the folder. When co-authors choose to publish a new version of an existing item to Review 360 using the same authoring app, they'll see the item you shared on the list. For Storyline 360 items, editors also have the option to upload a new version, as shown below. Learn more about other editor tasks in the Understand Tasks and Permissions section above. To see who made changes to the shared item, click the Version drop-down list in the upper left corner of the screen to switch between versions. Editors can hide or unhide versions, but only owners can restore a version. Get Answers to FAQs Can I transfer ownership of folders and items? No, but editors can duplicate Review 360 items, and they'll own the copies. However, these won't include comments. You can also transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner. As a folder editor, I can publish new versions of Rise 360 content in team folders, even if I'm not a course/microlearning manager in Rise 360. Is this expected? Yes, any seatholder in the same subscription with editor access to the Rise 360 item in Review 360 can publish a new version. This may include content on which you aren't assigned a collaborator role. Assigned collaborator roles in Rise 360 control who can publish the course or microlearning to Review 360. Assigned folder permissions in Review 360 team folders control who can publish new versions of the items in the folder. Note: When publishing a new version from Rise 360, you can select any content to which you have editor permissions in Review 360. Let us know how this works for your organization. What happens to shared content when the owner is removed from the team? When you remove someone from your team, you must transfer all their shared content to another member to complete the process. To keep the user's unshared content with their Articulate ID account, uncheck the Include personal content box. This is handy when the user is a contractor or freelancer who used their personal Articulate ID to join your team and has personal content connected to it. See this article for more information about managing content when users leave your team. If you're leaving the team, move all the content you want to keep to your Private directory first, then ask your admin to uncheck the Include personal content box when removing your access. More details on how long we'll keep your data here. Can I give non-seatholder admins access to team folders? Only seatholders in the same subscription can access team folders. Will I be notified when someone updates the items I shared? No, we don't send any notifications for team folders at this time. What should I do when I plan to merge subscriptions? We'll help you combine multiple Articulate 360 subscriptions to ensure shared content is transferred to the new subscription. Learn more about merging subscriptions. What happens when the subscription expires and I want to reactivate it? Shared content, such as Review 360 items in team folders, stays with the subscription. If you think you might renew your subscription later and want to keep your shared items, move them to your private directory before your subscription expires. Your online data remains intact if you renew your subscription with the same Articulate ID within six months. You'll have access to all your personal content items. Let us know if you need help retrieving shared content.14 Functional E-Learning Games Ready for Review #472
Game Design: Development & Review RECAP #472: Challenge | Recap This week’s challenge asked course designers to share a detailed and functional model of their game show interaction. This is the third week of our four-part game design series. Week 1:Concept & Storyboarding Week 2:Design & Prototyping Week 3: Development & Review Week 4: Final Project Submission Jonathan Hill Example | Updated code | Jonathan Hill | Website | @DevByPowerPoint Jesse Wu Example | Jesse Wu | Website Alex Milyaev Example | Learn more | Alex Milyaev Example | Learn more | Alex Milyaev David Davis Example | David Davis Ron Katz Example | Ron Katz | Website Phil Mayor Example | Phil Mayor | Website | @philmayor Nhlamolo Moja Example | Nhlamolo Moja Jodi M. Sansone Example| Jodi M. Sansone | Website | @jodimsansone Ahmed Aiman Example | Ahmed Aiman Kate Golomshtok Example | Kate Golomshtok | Website Virendra Mokadam Example | Virendra Mokadam Kirsten Ossa Example | Kirsten Ossa Samuel Apata Example | Samuel Apata | Website | @afrostem New to the E-Learning Challenges? The weekly challenges are ongoing opportunities to learn, share, and build your e-learning portfolios. You can jump into any or all of the previous challenges anytime you want. I'll update the recap posts to include your demos. If you have a blog, please write about your challenge example. I'll add links to your blog post, so your examples get even more exposure. And for those who share your demos on Twitter or LinkedIn, please include #ELHChallenge so your network (and Articulate!) can track your e-learning coolness. Share Your Week 3 Game Design Examples! The e-learning game show challenge is still open! If you have one or more ideas you'd like to share, please jump over to the original challenge and post your links in the comments section. I'll update this recap page to include your examples.4 Time-Saving Ways to Use Review 360
Review 360, the web-based project review app that’s included with a subscription to Articulate 360, is one of my favorite apps—period. That’s because it saves me loads of time when I’m working with Subject Matter Experts (SMEs) since all my reviewers can see my course and leave their comments right from their web browser. Even better, they can see each other’s comments, so when there are disagreements about changes the experts can debate and reach a compromise without involving me. But there are loads of brilliant little ways e-learning pros get the most out of Review 360—many of which might not even be on your radar. What follows are four of my favorite ways to use Review 360 to save time. Keep reading and I’ll fill you in on all the details! 1. Use Review 360 When You're Doing Rapid Prototyping Following an agile or iterative development process to build custom e-learning in Storyline 360? If so you’ve probably found that rapid prototyping is the key to building alignment between you and your project team. One approach many e-learning pros take with rapid prototyping is to give their project teams a series of unpolished but functional interactions to react to quickly, so critical pieces of the course can be nailed down early on and the rest of the course built around them. If this approach to rapid prototyping sounds like a good idea to you, here’s how you can direct your reviewer’s attention to only that interaction with the publishing options in Storyline 360. Click on Publish on the Home tab. On the Publish pop-up, you'll see that Review 360is selected by default. Under Properties, click onthe hyperlinked text to the right of Publish. Now you can choose topublish the entire project, a single scene, or even just a single slide. Once your interaction is published, send your review team a link to your prototype and ask for their feedback. Since you’re just showing them one interaction at a time, instead of an entire course, your reviewers can stay focused and not get too distracted by other screens. And because reviewers can see each other’s feedback, any differences in opinion on how an interaction should function can be worked out early on. Getting meaningful feedback about a critical interaction early on in the process can also save you time by informing your designs for the next interaction you’ll prototype. 2. Use Review 360 for Kickstarting New E-Learning Projects When I’m trying to get a new e-learning project off the ground, I find it’s helpful to show examples of other projects I’ve created. This gives the project team some concrete ideas to inspire their thinking, helps build trust in my skills and abilities, and removes some of the mystery from the process of transforming static content into interactive e-learning. By providing your project team with links to an assortment of handpicked past projects published to Review 360, you can give them a chance to click through relevant interactions and actually experience different visual and functional design treatments for themselves. You can even encourage your clients to use the comments field to note their preferences or vote on their favorites. All of this adds up to a lightweight and collaborative approach for exploring creative ideas with your project team! 3. Use Review 360 to Streamline the Work of Applying Changes I don’t know about you, but I find using two monitors is a huge timesaver when I’m creating courses. That’s because I can have my source material displayed on my smaller laptop screen while my authoring app is open on my big monitor. It might seem obvious, but using two monitors is also a great way to boost your productivity when you’re editing your courses. I like to have Review 360 up on my smaller monitor so I can see my reviewer’s comments and cross-reference their feedback with the project file, open in my authoring app on my big monitor. That way, there's lesstoggling back and forth between Review 360 and my project file. And asI make changes to my project file, I can click on the little checkmark next to the comment to resolve it in Review 360 and get it off my fix-it list. SometimesI even use Review 360 toleave notes to myself in the comments about items I need to revisit, later. 4. Use Review 360 for Capturing Edits to Video I find Review 360 especially helpful when I’m working on projects that include video. That’s because Review 360 takes a snapshot of the screen as soon as my reviewer starts to leave a comment, making it way easier for me to put their comments into context. In fact, I find this feature so helpful that I often publish just my videos to Review 360 and circulate them for feedback while I’m working on otherparts of the course. That way I can keep my reviewers engaged in the development process throughout the project. I find this also gives them more visibility into the work I’m doing and helps me get out in front of any big changes to my video content that could be time-consuming or labor-intensive to resolve. Even if you don’t have a lot of video in your e-learning projects, you’ll still find that using Review 360 withPeek 360 (the lightweight screen capture app included with a subscription to Articulate 360) is a super-smart way to share tips and tricks or quick changes to almost anything. For example, let’s say you need a change made to a graphic in your course.Make a quick Peek 360 video to walk the graphic designer through your changes. In turn,your graphic designer can leave you questions and attach revised versions to the image right in Review 360, since you can attach files to comments. It’s so much easier than going back and forth over email! You can learn more about using this powerful app duo in this article, One Cool Peek Trick You Might Not Know About. There’s More to Learn So those were just four of my favorite timesaving ways to use Review 360. I’m sure there are lots more because I’m constantly learning new tricks for using all the apps in Articulate 360! If you want to learn more about using Review 360, check out the following resources forsome great tips, tricks, and timesavers. Review 360 User Guide 3 Ways Review 360 Is a Big Gift to Course Developers 5 Steps to an Easier Course Review Process Are you using Review 360 in a clever, timesaving way? Share your pro tips with the community and leave me a comment, below. Want to try something you learned here, but don’t have Articulate 360? Start a free 30-day trial, and come back to E-Learning Heroes regularly for more helpful advice on everything related to e-learning. If you have any questions, please share them in the comments.4 Things You’ll Love About the Enhanced Review 360 Dashboard
As a former e-learning designer and project manager, I know how hard it can be to stay on top of things when you’re working on many different courses at once. And that’s why I’m so excited about the enhanced Review 360 dashboard —because it makes managing projects faster and easier than ever. Let me walk you through some of my favorite things about it. 1. Organize Your Dashboard You’ve always been able to organize your review items into folders. But with this enhancement, you have more control over what your dashboard looks like. That’s because now when you move a project to a custom folder, it disappears from the top level folder (called Personal). This gives you more options for making the dashboard your own. For example, if you want easy access to courses currently in stakeholder review, you can leave them in the main folder while moving other projects to specific folders. Or, you can organize all your courses into folders from the get-go so you’re left with the Review 360 equivalent of inbox zero. So satisfying! Whatever you decide, I’m sure you’ll enjoy having the power to make this dashboard your own. 2. Create Subfolders Another helpful feature of the enhanced dashboard is the ability to create subfolders. It allows you to get more granular when organizing your projects, so it’s easy to find what you’re looking for. For example, you can organize your review items by topic and subtopic. Or by topic and audience, if you’re creating multiple versions of a course. Or even by client and project, as shown below: It’s up to you to decide what makes the most sense! But no matter what you choose, having this level of control over the way you organize your review items will help you easily find what you’re looking for—even months or years later when your memory might not be as fresh. 3. Move Multiple Courses at Once Speaking of getting organized, you might be wondering how much time it’ll take to sort all your existing Review 360 content into these new subfolders. Thanks to this feature, the answer is not much! That’s because now you can select and move multiple courses at once. To do that, simply hover over each course tile, check the box on the top left, select the Move icon from the menu next to the search field, and choose the folder you want to organize them into. Easy-peasy! 4. Share Content Without Opening a Course When you’re busy, every click counts. That’s why I love that I can now grab a link to share with my stakeholders directly from the dashboard—without having to open the course. And you can too! Simply select the ellipsis on the dashboard and choose Share Settings to edit who can view your item and to easily copy the URL to your clipboard. So handy! Especially if you need to grab multiple course links at once. Wrap-Up I hope you’re as excited as I am about the new and improved Review 360 dashboard. Eager to try these enhancements yourself? If you’re an Articulate 360 subscriber, simply log into your account to explore them further. Don’t have a subscription? You can sign up for a free 30-day trial to try out the updates that just launched and those that are coming soon. Want to hear more about the latest Articulate 360 features? Check out the articles below: Don’t Miss These New Articulate 360 Features 4 New Accessibility Features to Better Serve Your Learners Create the E-Learning Courses of Your Dreams With These New Customization Features And if this update made you curious about what other features are currently in the works, be sure to bookmark the Articulate 360 Feature Roadmap and check it regularly.Review 360: Use Comments to Give Feedback
While viewing a Review 360 item, use the sidebar to post feedback and participate in discussions along the way. Learn more about working with comments below. Read Comments Post Comments Edit Comments Delete Comments Resolve and Reopen Comments Export Comments to CSV and PDF Files Disable and Re-Enable Comments Read Comments All reviewers can view comments. And there are different ways to work with comments, depending on whether you’re using the review tab or the feedback tab. Review Tab Click to Enlarge Feedback Tab Click to Enlarge How to Use the Review Tab The review tab is the default view for Review 360 items. It’s where you interact with course content and watch videos. And the sidebar lists comments for the content that’s currently displayed on the screen. For Storyline and Studio courses, comments are tied to specific slides, so the comments you see in the sidebar change as you move from one slide to another. For Rise courses, comments are lesson-specific, so the comments in the sidebar change as you switch lessons. For video content, all comments display in the sidebar simultaneously, with the newest thread on top. To see a comment in context, click its hyperlinked timestamp to jump directly to that point in the video. Brilliant! Collapse and expand the comment sidebar by clicking the arrow in the upper right corner. Sometimes it’s helpful to collapse the sidebar to have more space to view the content, especially on small screens. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments in the sidebar, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. Mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. How to Use the Feedback Tab The feedback tab lets you see all comments for a Review 360 item on one screen. Each thread has a screenshot to show you exactly how the content looked when the first comment was posted. These screenshots help you see feedback in context so you know what changes are needed. Click the screenshots to zoom in and out. Change how comments are sorted for Storyline, Studio, and Rise courses. Click the sorting icon in the upper right corner to toggle between slide/lesson order and chronological order. Tips: Video content always displays comments in chronological order, with the newest thread on top. Comments for deleted Storyline 360 slides display below a "Scene not found" section. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. You can mark comments as read by clicking them, replying to them, or using the More (•••) icon in the top right corner of the screen to Mark All as Read. Post Comments All reviewers can add comments, emojis, @mentions, and attachments. The process is the same for both the review and feedback tabs. How to Post Comments It’s super-easy to comment on a Review 360 item. Place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then press Enter on your keyboard or click the Post button. If you change your mind, click Cancel. When you start a new discussion thread, a screenshot of the content as it currently appears is automatically generated and attached to your comment. If you’re watching a video, the screenshot is captured as soon as you start typing. You’ll see these screenshots on the feedback tab. Reviewers who subscribe to all comments will receive email notifications for new comments you post. And when you reply to an existing thread, you’ll see a list of reviewers who will be notified of your comment below the text-entry field. Tip: If you aren’t signed in to Review 360 with an Articulate ID, you’ll be prompted to enter your email address when you click inside a comment field. This allows you to receive notifications when other reviewers reply to your comments. (If you have an Articulate account, you’ll be prompted to enter your password.) How to Insert Emojis into Comments Give your comments more personality with emojis. If you’re using a device with an emoji keyboard, simply tap the emojis you want to add to your comments. Or, click the emoji icon in the comment field and select emojis from the list. How to Tag Other Reviewers in Comments Direct your comments to specific reviewers by tagging them. Here are two ways to tag people. Type @ followed by the person’s name or email address. A list of reviewers will appear as you type. Select the person you want to tag from the list. Click the @mention icon in the comment field and choose a reviewer from the list that appears. Who’s included in the @mention pick list? Great question! Everyone who has already commented on the current item appears on the list. And if you’re a member of an Articulate 360 Teams account, all your team members also appear in the list. How to Add Attachments to Comments Add attachments to comments to keep your team on the same page. Attach images, videos, audio tracks, and more! To add an attachment, click the paper clip icon in the comment field, then browse to the file you want to attach. To download an attachment, just click it and choose where you want to save it. To delete an attachment, hover over it and click the X that appears. (You can only delete attachments that you uploaded.) You can attach up to five files per comment. Learn more about attachments. Edit Comments All reviewers can edit their own comments. Here’s how. Hover over your comment, click the drop-down arrow that appears, and choose Edit. Change the text, emojis, @mentions, and attachments as needed. See above for details. Press the Enter key or click the Post button to save your changes. Tip: If you don’t see a drop-down arrow when you hover over your comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Delete Comments All reviewers can delete their own comments. Hover over the comment you want to delete, click the drop-down arrow that appears, and choose Delete. Here are some tips for deleting comments: While all reviewers can delete their own comments, the content owner can delete any comment by any reviewer. When you delete the first comment in a discussion thread, the entire thread gets deleted. You can't restore deleted comments. If you need to refer to a comment later, try resolving it rather than deleting it. If you don’t see a drop-down arrow when you hover over comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Resolve and Reopen Comments Avoid confusion by resolving comments that have been addressed or are no longer relevant. How to Resolve Comments All reviewers can resolve comments. It’s easy! Hover over an individual comment or the first comment in a discussion thread, then click the checkmark icon that appears. Depending on your settings, the comment or thread will disappear or fade into the background. Tip: If you don’t see a checkmark icon when you hover over comments, you'll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. How to Show or Hide Resolved Comments By default, resolved comments disappear. To see resolved comments, click the More (•••) icon in the upper right corner of the screen and choose Show Resolved Comments. They’ll reappear with a faded or desaturated look so you can distinguish them from comments that are still open. To make resolved comments disappear again, click the More (•••) icon in the upper right corner and choose Hide Resolved Comments. The show/hide setting is specific to each Review 360 item, so you can show resolved comments in one item and hide them in another. Review 360 remembers your choice, so you don’t have to reset it every time you open an item. How to Reopen Comments Sometimes you need to reopen a comment or discussion that was previously resolved. No problem! First, show resolved comments as described above, then hover over the comment and click the green check mark icon that appears. Export Comments to CSV and PDF Files Export comments from a Review 360 item for analysis, backup, or regulatory requirements. Here’s how. First, make sure you’re signed in to Review 360 with an Articulate ID. Then, click the More (•••) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the Review 360 item get exported to a single report. However, to include resolved comments in the PDF export, set the item to Show Resolved Comments first via the More (•••) icon in the upper right corner before exporting. Disable and Re-Enable Comments Only the content owner can turn off comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the review item already had comments, you won’t be able to read them unless you export them to a report. If the content owner enables comments again, all pre-existing comments will reappear. (Re-enable comments by clicking the More (•••) icon in the upper right corner and choosing Enable Comments.)
