8 Business Use Cases for Microlearning
Are you excited to try out microlearning, but unsure when to use it? Below, we outline eight common workplace situations that benefit from a short-form course. Each situation includes a sample microlearning. At the end, learn how you can customize these templates for your own company and training needs. 1. Create Organizational Alignment To hit a business target, everyone needs to be moving in the same direction. Creating that alignment starts with clear, frequent communication of the shared mission, vision, and values. Microlearning can help. The following editable template shows how you can align employees through regular executive “micro” updates: Executive Update 2. Highlight HR Information, Notices, or Reminders Educating employees about annual events like open enrollment, tax season, and compliance training is a critical function of HR teams. The problem? Important announcements often get missed when they’re embedded in long paragraphs or endless emails. Grab the following templates to see how microlearning makes HR communications more digestible and engaging: A Quick Guide To Open Enrollment Internal Company Newsletter 3. Strengthen Company Culture and DEI Initiatives Fostering an inclusive company culture is a continuous process—not a one-time effort. A series of microlearnings can support your larger culture-building and DEI efforts. Check out the following examples for ideas on how to get started: Are You an Ally? Try Taking on These 5 Roles How To Identify and Stop Using Ableist Language Gossip-Proof Your Workplace 4. Streamline Business Processes You can also use microlearning to document and streamline business processes or workflows—such as employee onboarding or performance management. Notice how the following examples make it easy for employees to work through the steps of a process independently: New Hire Pre-Hire Checklist Performance Review and Feedback 5. Increase Security Awareness Most successful data breaches, phishing attacks, and other cybersecurity incidents are caused by human error. Adding refresher microlearnings throughout the year can fortify your defenses. See an example for safeguarding against phishing attacks below: Spot the Phish 6. Enhance Employee Wellness A successful business needs thriving employees. But employee wellness training often ends up buried under competing priorities. Microlearning makes it easy for employees to fit in short breaks for self-care throughout the workday. Check out these two wellness-related microlearning examples: 3 Desk Stretches to Instantly Improve Your Day 5 Tips for Better Naps 7. Provide Quick-Reference Guides Microlearning is the perfect resource for one-off training questions: Employees can quickly find the answers they need—when they need them. Below, we’ve created templates for product and software training. But you could easily create quick-reference guides for sales, customer service, and other teams. Get To Know [Name of Product] Software Training 8. Reinforce and Assess Key Takeaways Finally, who says you have to choose between a more sizable course and microlearning? Repetition aids retention. Consider following up longer training sessions with a microlearning quiz, scenario, or summary. The examples listed below demonstrate how you might do this: Can You Recover From a Workplace Mistake? Training Refresher Wrap-Up There’s no shortage of creative ways you can use microlearning to achieve your business training objectives. The examples above are just a starter list. You might also check out submissions to one of our weekly community challenges, 40+ Microlearning Examples Created in Rise 360 #407. Interested in customizing one of these examples for your team? If you’re an Articulate 360 subscriber or trialer, you can edit all of the examples linked throughout this post by choosing the course from our Rise 360 microlearning content templates. Here’s a short video showing how to do that: What’s the latest microlearning course you’ve created? Tell us about it in the comments—and feel free to ask any questions you might have! Like this article? Subscribe to our newsletter to get the latest e-learning inspiration and insights directly in your inbox. You can also find us on LinkedIn and Twitter.AI Won’t Replace Skill - This Will!
We’re in an era where anyone can make studio-level visuals in minutes. But real creators know the secret isn’t AI alone, it’s how you fuse it with your own craft. In my latest YouTube video, I walk through how I designed Kai inside a 3D scene, a 3D low-poly character for an eLearning scene, combining Blender modeling with AI tools like Seedream and Gemini. The result? A branded, professional-grade animation that stays original and on-style. If you’re a learning experience designer, 3D artist, or just exploring how to use AI effectively, this one’s for you. Watch the full video on YouTube and see how to stay creative in the AI era.Storyline competency matrix
Hi everyone, I've been tasked with upskilling my team in Storyline. I'm starting by putting together a tech competency matrix and wanted to know if anyone had any examples they've used (or if Articulate has one -- I couldn't find anything by searching). The matrix will have X number of core skills and 5 levels of expertise in each skill. I then need to specify which tasks fall into each core skill. For example, maybe one core skill is triggers and states. What specific tasks would go in that category in each expertise level? What core skills have other people used, and what tasks have you put in those skills? Thanks in advance!Alternatives to Process Blocks?
I'm experiencing a creative block. I've been working on e-learning content that is largely process based - so lots of step-by-step, screenshots, etc. I've relied heavily on the process block and the image carousel so far, and I'm wondering what other folks have done to create engaging process content without relying on just clicking through images. I'm open to all suggestions, as I am pretty comfortable with Storyline, but I'm really looking for some inspiration for Rise360.How are you approaching learning creation in your organization beyond “traditional” L&D use cases?
Hey ELH community 👋, We know that learning creation doesn’t live solely within L&D or instructional design teams. In large organizations especially, managers, training, enablement teams, and other departments are increasingly creating their own learning to meet team and business needs. We’re curious how that’s playing out in your organization. If you’re in L&D, what’s holding you back from bringing on more teams create courses in Articulate? Are there particular challenges—technical, process-related, or cultural—that make it harder to open things up? And if you have scaled and democratized course creation with Articulate beyond L&D, what’s helped it work well? We’d love to learn from your experiences; what’s working, what’s not, and what would make it easier. ~ The Articulate Research TeamKeyboard Shortcuts for Screen Readers
Hi - does anyone have a list of keyboard shortcuts they use for screen readers? We are using Alt-P and Alt-N for previous and next slides and have used Alt-R. We tried a couple more Alt- shortcuts and they conflict with the browser. Just wondered if anyone had a list of what they use that would be willing to share. Thanks in advance!How to Indicate Audio is Available to the User
We are looking for some guidance/best practices on informing the user when audio is available: When audio contains more details than displayed on the screen. How do you let your users know that? For example, if the block has header, (small paragraph of info), then list of bullet items followed by the audio at the bottom. I saw the attached note in a training and love it but it doesn't meet our question. Also, do you suggest something used throughout the course or just on the intro slide? Thank you!Expert Insight Needed!
Hi Everyone! I am a graduate student in an Instructional Design and Performance Technology program. In my Distance Learning Policy and Planning course, we are conducting an informal research investigation on current use of technology in our field. We are tasked with finding out what practitioners are using out in the real world, and how they feel about those technologies. Can you please share the platforms you use and your own personal feelings about these technologies (what works well, what is challenging, etc.) for purposes such as: Delivering instruction or training (such as an LMS) Communication and collaboration Assessments or testing Analytics Thank you so much for helping me learn from your experience!Localizing e-learning in Articulate Storyline 360: a guide
This article was originally published on LearningGuild.com This article draws on firsthand experience to outline the key stages of content preparation, translation, and post-processing within the Articulate Storyline 360 environment. Instead of looking at program features, we focus on practical aspects of localization, including typical tasks, common errors, and best practices for maintaining high quality and linguistic consistency across locales. While intended for localization professionals, the insights are equally valuable for global training managers planning to scale their internal learning programs across languages and regions. Stage 1. Analysis and preparation for translation Font compatibility During Storyline initialization, missing fonts are displayed in a separate dialog box: ox You should check if these fonts support the target languages. Storyline does not warn about missing characters in target languages; it automatically uses system fonts instead. This can cause subtle inconsistencies: while most of the text will appear visually correct, certain characters will be rendered in a different font. Detecting this can be tricky, so it’s best to check fonts on a larger text sample using a tool like Adobe InDesign. Paste a paragraph with characters specific to the target language, apply the original font, and any missing characters will be highlighted in red. Image text Textual elements within images may be non-editable but require localization. To view a complete list of images, navigate to the Media Library under the View tab. The Media Library also shows slide assignments for images: To streamline text inspection, you can export images as separate files. The next step is to identify and select elements that need to be prepared for translation. Because images can be incorporated into animations or associated with object groups, we recommend preparing textual elements within images by exporting them to an external file (such as a bilingual DOCX table) rather than processing them directly in Storyline. Integrating text frames directly into the project file will substantially increase the complexity of the setup needed to maintain animations and related elements. In addition, one image can be referenced across different slides. To be efficient, we should prepare it once and then replace it once after translation. Video and audio As with images, the Media Library provides functionality to view and export audio and video files used in the project: At this stage, identify the video and audio files to be prepared for translation. This process can include exporting on-screen text, preparing subtitles, and replacing voice-overs. Preparation of video and audio for translation is a separate process with numerous intricacies. Layers and slide masters Some slides may incorporate layers and slide masters (templates that define layout and design across multiple slides): Both layers and slide masters should be taken into account when estimating the workload, as there can be quite a few of them, and processing them will take time. Button states Individual slide elements can have multiple states: States are typically used for button elements and similar interactive controls. The text within different states can vary, and this needs to be considered when analyzing the workload. Export for translation There are two export formats available for translation: XLIFF and DOCX. The choice is up to the client. When exporting to DOCX, the number of slides, layers, templates, and other assets important for a general understanding of the scope of work is indicated in the report at the beginning of the file. Stage 2. Translation The translation stage begins after completing analysis and exporting. Beyond technical accuracy, translations need to be contextually coherent, particularly given that the same element may have multiple uses throughout the course. Key considerations during translation include: Ensuring accurate and complete translation of all elements, such as states, layers, and masters Finalizing glossaries and stylistic specifications Using CAT tools that support XLIFF, where applicable Bear in mind that insufficient context (such as the absence of screenshots) can compromise the quality of the translation output. Hence, we suggest giving linguists a DOCX report or credentials to access a preview environment. Stage 3. Post-translation Translation import Importing is identical to exporting. First, select the required format: It is common for errors to arise during importing. A prevalent cause of import errors is the lack of successful alignment between source and target texts. Storyline does not report the cause of an error. Pay special attention to the target language during formatting. Formatting Storyline is not equipped with automatic text scaling functionality. Therefore, if translated phrases become longer (which often happens), you should: Manually adjust fields and fonts Review the layout of all slides, focusing on those incorporating interactive elements If styles were used in the project, they can be reapplied; however, their infrequent application during course development adds complexity to the process. Font replacement Use the Replace Fonts tab, located within the Home —> Paragraph —> Find/Replace menu, to perform a global font replacement across the entire file. Multimedia replacement To replace localized images, video, and audio, use the Replace option in the Media Library. The system automatically updates a replaced file across all slides where it is used. Subtitles Subtitles can be added to audio and video elements. All standard formats are supported: SRT, VTT, SBV, and SUB. AI-powered audio generation Storyline features AI-powered voice generation. Using Insert Text-to-Speech functionality, a voice can be synthesized from text through AI Audio. Publishing and quality assurance Storyline supports a range of publishing formats. Critical steps before the final version is generated: Agree on the publishing format with the client. Perform a quality assurance check using Review 360, a user-friendly tool for text verification and commenting that is particularly useful when the workflow includes multiple contributors (linguists, designers, and the client). A notable feature of Review 360 is its integrated display of both the slide identifier and its visual preview. Conclusion Effective localization of e-learning content using Articulate Storyline 360 requires an end-to-end approach, from meticulous content preparation through post-processing and on to generation of the final version. The way interface elements, slide arrangements, multimedia integration, interactivity, and hidden content are implemented sets this localization process apart from those of other software. Gaining a deep understanding of Storyline helps project teams avoid hidden pitfalls, streamline the workflow, and reduce costs caused by revisions and backtracking. More importantly, it enables a consistent user experience across languages, which is critical for global learning effectiveness. In our experience, success in Storyline localization is rarely about translation alone. It comes from working with teams who specialize in e-learning workflows — teams who understand both the tool and the learning context, and who can collaborate early with content owners to flag risks before they become blockers. Organizations that treat e-learning localization as a strategic function, not a final step, gain the ability to launch multilingual courses faster, with greater confidence in quality and learner engagement. Ultimately, the result is learning content that performs consistently, resonates culturally, and helps global teams thrive.Instructional Design for Financial Services: Lessons from the UAE
Hello Articulate Community, I’m reaching out to connect with fellow learning designers, educators, and organizations exploring fresh ways to drive professional development through impactful e-learning. I’m an Instructional Designer based in Dubai, specializing in designing and developing training solutions and digital learning experiences using Articulate tools. Over the years, I’ve had the opportunity to scale large-scale training programs across the UAE, particularly in the financial sector, including banks and insurance companies. What makes my approach unique is the balance between instructional creativity and scalability. I’ve not only crafted engaging modules but also rolled out end-to-end learning journeys, covering classroom, digital, and blended formats, ensuring they align with compliance standards, industry regulations, and organizational goals. Some areas I’m passionate about include: Designing custom e-learning modules (SCORM-compliant) that seamlessly integrate into existing LMS. Building training frameworks that can scale from a single team to entire institutions. Creating learning content that bridges complex financial concepts with learner-friendly, practical delivery. I’m now exploring freelance opportunities to collaborate with organizations that want to reimagine their learning, scale their programs, and maximize learner engagement. If your organization is looking for instructional design expertise with proven UAE financial sector experience, I’d be happy to connect and discuss how we can work together. Feel free to reach out here or connect directly. Looking forward to learning and collaborating with this inspiring community!
