Articulate Localization: Get Started with Language Validation in Review 360
Prefer to read this in a different language? Explore the language options available in this course. Articulate Localization language validation results in higher-quality translations with fewer rounds of feedback, streamlining and speeding up the localization process for Rise 360 and Storyline 360 courses. Validators use Review 360 to review AI translations in the context of the course, and they can preview their changes in real time. Course authors send a link to access the translated course via email and ask a validator to review it. Validators can suggest changes to any of the text in a course, see a preview of their changes as they’re made, mark lessons or slides as validated to avoid duplicating work, and indicate to the course author when validation is complete. Watch the video for a quick demo of the process. Validators can follow the steps below to get started. Course authors may also want to read on to learn how the process works for validators. Signing In Validating Courses and Tracking Progress Adding Comments Completing Your Validation Validating Updates Tool Tips Search Function and Find and Replace Tool Translation Table Filter Advanced Tag Format Editing Signing In Once you receive a validation request email from a course author, use your email address to sign in. You need to provide at least an email address to comment or suggest changes to the translations. Depending on the permissions set on the course, you may also need to sign up for a free Articulate ID using your email address before you can validate. Validating Courses and Tracking Progress When you open a translated course in Review 360, you'll see a Translation tab in the comments sidebar. This tab contains the validation table with all the text in the course in both the source and target language. The numbered areas in the image below are the different features you’ll use in validating. Refer to the table that follows to learn more about each feature. # Feature Description 1 Course Preview See the translation as it appears in the course. 2 Course Overview Navigation Dropdown Jump to a specific course or access an overview of the validation progress. 3 Validation Progress Overview See which lessons or slides have been validated and which still need to be reviewed. 4 Progress Tracking Mark a lesson or slide as validated to avoid duplicating work. 5 Quick Navigation Navigate quickly between lessons or slides. 6 Adjusted Styling for Legibility Text segments with low visibility on a standard white background, such as white or other very light fonts, are displayed with background fill in the validation table to improve legibility. 7 Search Function and Find and Replace Tool Find words in the source or target language or replace words in the target language. Learn more about the search feature. 8 Translation Table Filter Filter the translation table for edited text segments in the target language. Learn more about filtering. 9 Advanced Tag Format Editing Use tags to adjust existing text formatting. Learn more about tag format editing. Ready to start validating? You can navigate the course translation in one of three ways: Use the course preview on the left. Click the course navigation dropdown above the validation table and jump to a specific lesson or slide. Select the previous or next arrow below the table on the right. When you’re ready to make a suggestion, follow these steps: Click the text segment you want to change in the target language column on the right. The course preview on the left will scroll to the relevant part of the course. Edit the target language text with the preferred translation. The course preview automatically reflects how the course will look after your suggestions have been applied. Click outside of the segment to save your suggestion. A blue pencil icon appears on the right to indicate the suggestion was saved. The author will be able to see any changes that you make, as you make them. A green checkmark icon here means the author has imported your suggestion. (You can hover the mouse over the icon to see who made the last update and when.) If the updated segment is repeated elsewhere in the course's source language as an exact match, select Save to all [#] places in the window that displays to apply the change to every instance. To restore the original AI translation, click the edited segment. Then click the reset icon at the bottom right and choose Reset from the prompt that appears. When you finish validating a lesson or slide, click the Mark [lesson/slide] Validated button to track your work and avoid conflicts when collaborating with others. Click the course navigation dropdown above the validation table to get an overview of the course structure and the validation status of each lesson or slide. Note: Closed captions are included in the validation table, but you might not see them automatically. To show captions: Rise 360: Play the video, click the CC button in the lower right corner, and select the language. Storyline 360: Click the CC button at the bottom of the player. Suggestions for captions are also not automatically reflected in the course preview. Adding Comments If you have feedback on the course that does not relate directly to specific text or want to add context to your suggestions, you can use the Comment tab to share more general feedback. Comments are attached to the slide in Storyline 360 projects or lessons in Rise 360 content. Learn more about using Review 360. Completing Your Validation Once you finish making suggestions, email the course author or post a comment and tag them so they know you've completed your review. If you're an assigned reviewer, you can expand the Review Assigned To You drop-down and click Finish Review. This doesn't prevent further edits—it simply signals to others that you have completed your validation. Once validation is complete, the author will need to open the course in Storyline 360 or Rise 360 and import the suggestions into the course. Course authors can consult this user guide for the next steps: Import Suggestions from Language Validators. Validating Updates If an author updates a course you’ve already validated, they may ask you to review the updates. When that happens, here’s what you’ll see: A Validate Update button appears at the top right of the translation table, along with a badge indicating the number of segments that have been updated. In the course navigation dropdown, a yellow information icon appears for lessons or slides with updated segments. You’ll have the option to filter the translation table by “Updates only.” The Validate Update button starts the course update validation workflow. This guides you through each updated segment, letting you mark them as validated one at a time. The button is visible whenever there are pending updates. Once all updates are marked as validated, the button disappears. Here’s how to use it: Click Validate Updates to start update validation. Each updated segment counts as one update. To navigate between updates in this mode, choose one of these three methods: Use the overview navigation dropdown above the translation table. Press the left and right arrow keys on your keyboard. Click the Previous/Next buttons below the table. Edit the segment directly when you have a suggestion. This also automatically marks the segment as a validated update. Click the Mark Update [#] Validated button below the table to validate without any changes. Once an update is marked as validated, the button changes to a Re-open Validation option. If needed, you can use this option to revert the status to unvalidated. Click the Save and exit updates validation at the bottom when you’re done or when you want to go back to the translation table. Note: If all updates are validated, clicking Save and exit updates validation also removes the Validate Updates button and the yellow info icon. You can still use the translation table filter option to filter only updated segments. Tool Tips Search Function and Find and Replace Tool Quickly find specific words throughout the course in either the source language, the target language, or both. Here’s how: Click the magnifying glass icon from the toolbar above the validation table. From the Search tab, type in the keyword you want to find in the Search field and press Enter. If you want to filter the results by source or target language, click the Source and target dropdown above the search field to choose Target or Source. By default, results are filtered by the current lesson/slide. To remove the filter, use the Current Lesson/Slide dropdown and select All Lessons/Slides. Use the Find and Replace tab to locate and change all instances of a specific term in the target language. Follow these steps: Click the magnifying glass icon from the toolbar above the validation table. Click the Find and Replace button, type in the word you want to change in the Find in target field, and press Enter. Results are filtered by the current lesson/slide by default. You can use the Current Lesson/Slide dropdown and select All Lessons/Slides to remove the filter. Type the new term in the Replace with field. Choose from these two options: Replace all: Click this button to update all instances of the word currently displayed, for example, in the current lesson/slide or in all lessons/slides. Replace: Click this button to update the currently selected instance of the word. Translation Table Filter Filter the rows of the translation table based on the status of the target language text segment. To use, click the filter icon from the toolbar above the validation table and choose one of the following: Filter by Description Imported edits only Shows all the rows with edited text segments that were accepted by the author. These rows have a green checkmark on the right. Unimported edits only Shows all the rows with edited text segments that the author hasn’t accepted yet. These rows have a blue pencil icon on the right. All edits Shows all the rows with edited text segments. This filter combines both options above. Update only Only available when there are updated segments, this shows all the rows that differ from the previous version. A blue dot appears on the filter icon to let you know when a filter is currently in use. Advanced Tag Format Editing (Experimental) Formatted text—text that is bolded, italicized, or in a different size or color—shows up differently in the validation table for Rise 360 and Storyline 360 users. In Rise 360, the formatted text and plain text appear in one segment, with the formatting visible, as shown in the image below. In Storyline 360, formatted text is indicated by a separation from plain text, which divides the segment into multiple fields or spans. The formatting itself is not visible, as the image below illustrates. You can use advanced tag format editing to easily see formatted text and adjust which text gets formatted. Follow these steps to make an adjustment: Click the <>Off icon from the toolbar above the validation table to switch tag format editing on. Select the text segment you want to change in the target language column. When enabled, the text in the segment is standardized. The formatted text turns purple and is enclosed with square brackets [...] called “tags.” (Click the images below to see examples in Rise and Storyline.) Click and drag the square brackets to add or remove texts in these tags. Click the <>On icon to disable tag format editing.Rise 360: Choose Lesson and Block Types
To build your content, select block types and, for courses, add quizzes. Blocks Blank Lessons Quizzes Lesson Templates Blocks With Rise 360 content, you stack blocks to create unique learning experiences. Use blocks to create custom deliverables. Blocks are components you stack to create unique content that looks gorgeous on every device, in every orientation. Add blocks to content from the blocks shortcut bar. If you don’t see the block you want to add, click Block Library and choose block types from the library that appears in the sidebar. As you add content, the blocks shortcut bar drops below the last block in the lesson. You can also use the insert block icon that appears above or between existing blocks to open the block library. Build media-rich learning experiences with image, gallery, and multimedia blocks. Create lean-forward learning moments with interactive accordion, tabs, flashcard, and button blocks. Add text, statement, quote, and list blocks to tell a story or call out important information. And separate your lesson into meaningful sections with divider blocks. Add your own text and media to each block. You can edit text in the main window or in the sidebar. To swap out media, use the sidebar. To reveal the sidebar, just hover over a block and click the Edit button that appears in its upper left corner. And if you change your mind about the block type you selected, use the drop-down list in the upper left corner of the block to switch to a different block type from the same category without having to re-enter your content. Customize a block’s settings—such as padding and background color—by clicking the design icon on the upper right corner of the block. Rearrange blocks by hovering over them and clicking the up and down arrows that appear in the upper right corner. Duplicate or delete blocks by hovering over them and clicking the appropriate icon in the upper right corner. Recover deleted blocks by clicking the Undo notification that appears briefly in the lower-left hand corner. Combine blocks in different ways to create completely unique content—the possibilities are endless. While each block is stunningly pre-styled, you can easily create your own look by swapping in content, switching fonts, and selecting an accent color. Block Category Description AI Blocks Accelerate content creation with AI-generated blocks. Generate text-based blocks or create custom imagery for your training. Text Tell your story with text blocks, such as paragraphs, headings, multi-column layouts, and tables. Statement Make important points stand out with statement blocks. There are four uniquely styled statement blocks and a note block. Quote Highlight quotes in your story with eye-catching quote blocks. Choose from several styles, including a carousel for multiple quotes. List Make your point with lists. There are numbered, check-box, and bulleted lists. Image Make pictures pop with stunning image blocks. Choose blocks with images and text or images only. Gallery Showcase multiple images with gallery blocks, including carousels and grids. Multimedia Create media-rich lessons with multimedia blocks, including audio clips, videos, web content, attachments, and code snippets (text only). Interactive Engage learners with interactive blocks, including accordions, tabs, labeled graphics, processes, scenarios, sorting activities, flashcards, buttons, timeline, and custom Storyline interactions. Knowledge Check Pick and choose from multiple choice, multiple response, fill-in-the-blank, and matching blocks to create ungraded knowledge checks. Chart Transform your data into beautiful and engaging bar, line, and pie charts. Learners can mouse-over each data point to see details. Divider Organize a lesson into logical sections with dividers, numbered dividers, and spacers. Use continue blocks to progressively reveal content and make sure learners complete interactions before moving on. Block Templates Build Rise 360 courses faster by saving existing blocks and their content as block templates, then reusing those block templates in other lessons. And if you have an Articulate 360 Teams subscription, you can share block templates with your team. Learn more about block templates. Code Ramp up interactivity in your Rise 360 training by coding your own interactive blocks using HTML, CSS, and JavaScript. Custom Block Discover new ways to engage learners by modifying pre-populated templates or create your own custom block by dragging and dropping objects, text, and media. Blank Lessons To build a lesson from scratch in courses, click Add Content and choose Create Lesson. If a lesson already has content, click Edit Content to modify its text and media. Quizzes Note: Quizzes can be added to courses only. Microlearning doesn't support quizzes. See what learners know or simply pique their interest when you add a quiz lesson by choosing Create Quiz. You can choose from multiple choice, multiple response, fill-in-the-blank, and matching questions. This article has full details on quiz question types. Quizzes can't be added to microlearning Just add text and media, identify the correct responses, and provide optional feedback for learners. To customize quiz settings, such as timing, passing score, randomization, and number of retries, click Settings in the upper right corner of the quiz editor. For courses, you can add a quiz as a completion parameter. Create a Quiz with AI Assistant Easily build an effective quiz with AI Assistant! In just a few clicks, AI Assistant can generate a quiz based on your course content and the parameters you provide, and then revise and modify as you like. Learn how to use AI Assistant to level up your course authoring game. Lesson Templates Rise 360 has an extensive collection of modular, fully customizable lessons on business topics relevant to every employee. Select Lesson templates to add this carefully researched content to your courses. Use them to create entire courses or mix them with your own content to develop custom courses faster. See this article for more details on how they work.Rise 360: Deploy Content Rapidly with Quick Share
Sharing Rise 360 training with a quick share link is easy. Quick Share is a lightweight distribution tool for rapidly sharing everyday training. It also offers a per-course dashboard that collects training views and, when the guestbook function is enabled, the names and emails of learners. Anyone can access content with a quick share link by simply copying and pasting the URL into a browser. Learners are taken directly to the content and can either start the training immediately or access the training after providing a password, guestbook information, or both. If your course is offered in multiple languages via Articulate Localization, users will be able to select an available language. Keep reading to learn more. Publish with Quick Share Access Engagement Metrics FAQs Publish with Quick Share Publishing a quick share link is available to course owners and managers only. Open the content to share from the Rise 360 dashboard. From the course outline or microlearning, click Publish in the upper right corner of the screen. Select Quick Share. At a glance, you'll see what settings are enabled. Skip to the final step if you don't wish to modify the defaults. To require a password to access the training, select the password status, enter a password, and then click Save. Learners won't have access to the training unless they enter the password whenever they use the quick share link. To disable the guestbook, click the guestbook status, toggle the guestbook Off, and click Save. This requires learners to enter their name and email address each time they access the training. To have quick share content update automatically as creators make changes, select the Live Updates status, toggle on Enable live updates, and click Save. Click Copy link to share the URL with your learners. Update Quick Share Content When live updates are disabled, learners don't see content changes until they're published. When a creator makes changes to training shared via Quick Share, a blue dot appears next to the Publish menu. Another blue dot appears next to Quick Share. To make changes visible to anyone with the quick share link, select Quick Share and click Publish updates. Access Engagement Metrics Course owners and managers can view the number of learners who have viewed content by opening the Publish menu. The view count and number of guestbook entries are listed on the Quick Share option. Select Quick Share and click View engagement to see your Guestbook. Guestbook entries are sorted by view date, with the most recent views at the top. If a learner visits your training more than once, only their most recent visit is noted in the guestbook. Click Export to download a CSV file that includes learner names, email addresses, and the date they last viewed the training. Note: The view count includes repeat views by the same learner. You may need to refresh your training view to see the latest engagement information. FAQs How is Quick Share different from Reach 360? Quick Share is a lightweight distribution tool to rapidly share everyday training when robust reporting and learner management isn't required. Reach 360 is a full-featured learner and content management distribution platform with deep analytics. It supports advanced publishing options such as completion criteria and certificates, and it tracks learner progress. What if I already have Preview links for my content? If you've previously shared your content via a Preview link (also known as share links), those links will still work. However, they won't gather engagement information until you publish an update and distribute that new link as a quick share link. Please note that Preview links viewed prior to the Quick Share feature aren't included in the view count. I have a trial account—can I use Quick Share? Quick Share is available to anyone with an Articulate 360 account. However, during your Articulate 360 trial, external links and code blocks are disabled in content shared via Quick Share. How is Quick Share different from an LMS? Quick Share doesn't require a third-party platform to distribute content. Anyone can see a shared training without having to log in or create an account. However, advanced LMS features such as certification and centralized reporting aren't available when distributing via Quick Share. Can I embed content on my webpage using quick share links? No. If you embed a quick share link on your webpage (usually done by inserting the quick share URL into iframe code), the content won't display. We recommend publishing a web package if you need to host the content on your own server. Can I share quick share links outside of my organization? Will non-Articulate customers have to sign up for an account? Quick share links can be shared with any learner, not just members of your organization. These links take learners directly to the content without needing to sign in. Is there a way to log who views my quick share links? The guestbook is enabled by default for quick share links. When enabled, learners must enter their email, first name, and last name to access shared training. View learner information by selecting View engagement on the Quick Share screen for your training. Is there a limit to how many learners can view training via Quick Share? At this time, there are no limits on the number of learners who can view training accessed via Quick Share. Do quick share links expire? Quick share links expire only when the associated training is permanently deleted or when the subscription is deactivated. Why did my quick share link content show up in a search engine? Quick share links are public, but we prevent search engines from indexing our site. However, if you post these links on a public web page, they may be indexed by a search engine. If your training contains confidential or proprietary information, set a password to limit access.Storyline 360: Adding Tables
Use tables to structure text in Storyline 360. Tables communicate to screen readers how content is organized and provide context for learners, making tables valuable for accessibility. In this user guide, you’ll learn everything there is to know about tables in Storyline 360. Creating Tables Adding Text to Table Cells Turning the Header Row On or Off Banding Rows with Alternating Colors Applying Quick Styles to Tables Selecting Cells, Rows, and Columns Filling Cells, Rows, Columns, and Tables with Colors and Gradients Working with Borders Sizing Rows, Columns, and Tables Inserting Rows and Columns Merging and Splitting Cells Deleting Rows, Columns, and Tables Aligning Text in Table Cells Formatting Text in Table Cells Adding Hyperlinks Adjusting Cell Margins Using Scrolling Panels to Scroll Lengthy Tables Setting a Custom Focus Order for Table Cells Making Tables Accessible Creating Tables Here are three quick ways to add tables in Storyline 360: Create Tables in Storyline You can create tables from scratch in Storyline 360. Go to the Insert tab on the ribbon and click Table. Highlight the number of rows and columns you want, then left-click your mouse. Your table will automatically appear on the slide. You can add and delete rows and columns, add text, and format the table as you’d like. Import Tables from PowerPoint If you have tables in PowerPoint that you want to use, import them into Storyline 360 with all your text and formatting intact, then edit them as you’d like. View this user guide to learn how to import PowerPoint slides. Copy and Paste Tables from Other Sources If there are tables on web pages or in other programs, such as Excel, that you want to use, copy and paste them into Storyline 360. Highlight the table and press Ctrl+C to copy it. Then go to the slide in Storyline 360 where you want the table to appear and press Ctrl+V to paste it. After pasting the table into Storyline 360, you can edit the text and format it as you’d like. Adding Text to Table Cells You can add text to any cell by clicking in the cell and typing the text you want to display. You can also copy and paste text into cells. And you can insert variable references from the ribbon. To move from one cell to the next without using your mouse, click the Tab key on your keyboard. Tabbing through a table goes from left to right and top to bottom. You can also use the arrow keys on your keyboard to move around a table. Note: Tables don’t support images or other media. Turning the Header Row On or Off You can identify the top row of a table as a header row to make it stand out. Select the table, then go to the Table Tools—Design tab on the ribbon and mark the Header Row box. You can also turn a header row off by unchecking the Header Row box. Banding Rows with Alternating Colors You can quickly format tables with banded rows—alternating colors that help learners distinguish one row of data from another. Select the table, then go to the Table Tools—Design tab on the ribbon and mark the Banded Rows box. Or, uncheck the Banded Rows box to turn off color banding. When banded rows are enabled, you can control the colors with quick styles. Tip: When creating tables from scratch in Storyline 360, banded rows are enabled by default. Applying Quick Styles to Tables Format tables in a snap with Storyline 360’s gallery of ready-made table styles. Select the table you want to customize, go to the Table Tools—Design tab on the ribbon, and click a style from the Table Styles drop-down list. Tip: The color choices in the style gallery come from your theme colors. Selecting Cells, Rows, and Columns Here are tips for quickly selecting cells, rows, columns, or an entire table when you want to edit fill colors, borders, cell margins, alignment, and text. Select a single cell by clicking in that cell. Select multiple adjacent cells by clicking and dragging your mouse across them, or you can Shift+click several cells to select them all at once. Select an entire row by hovering your mouse outside the left edge of the row until your cursor changes to a black arrow, then simply left-click your mouse. If you left-click and drag your mouse up or down, you can select multiple rows at once. Select an entire column by hovering your mouse above the top edge of the column until your cursor changes to a black arrow, then left-click your mouse. If you left-click and drag your mouse to one side or the other, you can select multiple columns at once. Select an entire table by clicking its outside border. Filling Cells, Rows, Columns, and Tables with Colors and Gradients Quick styles are a great way to format simple tables, but you have complete control over the fill color of each cell in a table. Select the cells, rows, or columns you want to format, go to the Table Tools—Design tab on the ribbon, and use the Fill drop-down list to select a color or gradient: The default color swatches come from your project’s theme colors. Storyline 360 also provides 10 standard color swatches. No Fill removes all colors from the selected cells. Anything behind the cells will show through. Click More Fill Colors to define your own custom colors. Use the Eyedropper to select any color visible on your screen. Use the Gradient list to select a preformatted gradient or click More Gradients to open the Format Shape window where you can create your own gradient fill. Working with Borders To customize borders or outlines in a table, select the cells, rows, or columns you want to format, go to the Table Tools—Design tab on the ribbon, and follow these steps: Use the border style selector to choose the type of outline you want, such as solid, dotted, or dashed. Use the border width selector to choose a line thickness. Use the border color selector to choose a line color. (The default color swatches come from your theme colors.) Finally, use the Borders drop-down list to choose which borders in your selected cells should be updated with the style, width, and color you defined in the previous steps. You can repeat this step as many times as necessary to select all the borders you want to format. Borders that you format will be highlighted in the Borders drop-down list (see image below). To undo your border formatting, click any of the highlighted borders to turn them off. For example, let’s say you apply formatting to All Borders, then decide you don’t want columns to have vertical dividers. Click Inside Vertical Border to deselect it. This clears your column dividers but leaves your outside borders and row dividers intact. Tip: To completely remove all borders for the selected cells, click the Borders drop-down list and choose No Borders. You don’t need to select a style, width, or color. Sizing Rows, Columns, and Tables The quickest way to size a row is to drag its boundary up or down. And to size a column, drag its boundary left or right. Another way to change the size of a row or column is to click inside a cell, then go to the Table Tools—Format tab on the ribbon and adjust the Height and Width values in the Cell Size group. (Note that this method also adjusts the overall size of your table.) To evenly size rows or columns so they’re the same size, select the rows or columns you want to adjust, then click either Distribute Rows or Distribute Columns. Inserting Rows and Columns Here are three quick ways to add rows and columns to a table: Use the Format Tab on the Ribbon Add a row or column by going to the Table Tools—Format tab on the ribbon and clicking Insert Above, Insert Below, Insert Left, or Insert Right. To insert multiple rows or columns at the same time, select more than one row or column in your table, then use the buttons on the ribbon to insert rows or columns. Storyline 360 will insert the same number of rows or columns as you have selected. For example, if you select three rows in your table and click Insert Above, Storyline 360 will add three new rows to your table. New rows and columns will be the same size as the ones you selected before inserting them. Use the Right-Click Context Menu Another way to add a row or column is to select an existing row or column in your table, then right-click, scroll to Insert, and choose one of the options. To insert multiple rows or columns at the same time, select more than one existing row or column in your table, then use the buttons on the ribbon to insert rows or columns. Storyline 360 will insert the same number of rows or columns as you have selected. For example, if you select three rows in your table and click Insert Above, Storyline 360 will add three new rows to your table. New rows and columns will be the same size as the ones you selected before inserting them. Tab Past the Last Cell in the Table You can navigate through your table from cell to cell by clicking Tab on your keyboard. When you get to the last cell in the table and click Tab, Storyline 360 will add a new row to the end of your table. Merging and Splitting Cells Merging Cells To merge cells, select two or more adjacent cells, then go to the Table Tools—Format tab on the ribbon and click Merge Cells. You can also right-click selected cells and choose Merge Cells from the context menu. All the contents of the individual cells will be merged into one big cell. Splitting Cells Only cells that have previously been merged can be split. To split a cell, click in the cell to select it, then go to the Table Tools—Format tab on the ribbon and click Split Cells. You can also right-click a cell and choose Split Cells from the context menu. The cell will be split into the same number of cells that were previously merged. All the contents of the merged cell will appear in the first of the split cells. Deleting Rows, Columns, and Tables It’s easy to delete rows and columns. Select the rows or columns you want to remove, then go to the Table Tools—Format tab on the ribbon. Click Delete and choose either Delete Rows or Delete Columns. You can also right-click your selection and choose either Delete Rows or Delete Columns. To delete an entire table, click the border of the table to select it, then press the Delete key on your keyboard. Aligning Text in Table Cells Here are several ways to change horizontal and vertical alignment as well as text direction (rotation) and text orientation: Use the Format Tab on the Ribbon Select the cells, rows, or columns you want to edit and go to the Table Tools—Format tab on the ribbon. Use the options for horizontal alignment, vertical alignment, and text direction (rotation). Use the Home Tab on the Ribbon Select the cells, rows, or columns you want to edit and go to the Home tab on the ribbon. Use the paragraph options to change horizontal alignment, vertical alignment, text direction (rotation), and orientation (left-to-right or right-to-left). Click the arrow in the lower right corner of the Paragraph group to open the Paragraph window where you can set additional options, such as indentation and line spacing. Use the Mini Toolbar Select text in any table cell to reveal a floating mini toolbar where you can set several font-formatting options, including horizontal alignment. Use the Right-Click Context Menu Select the cells, rows, or columns you want to edit, then right-click and choose Format Shape from the context menu that appears. When the Format Shape window appears, select the Text Box tab on the left, then set vertical alignment and text direction (rotation). You can also set internal cell margins on this window. If you select text in a cell and then right-click, you’ll see a shorter context menu with Paragraph and Format Shape options where you can set alignment, indentation, margins, and more. Use Keyboard Shortcuts Quickly change horizontal alignment of text with these keyboard shortcuts: Ctrl+E = center alignment Ctrl+L = left alignment Ctrl+R = right alignment Formatting Text in Table Cells Here are several ways to format table text: Use the Home Tab on the Ribbon Select the cells, rows, or columns you want to edit and go to the Home tab on the ribbon. Use the font-formatting options to change the font, size, effects, colors, and spacing. Use the Mini Toolbar Select text in any table cell to reveal a floating mini toolbar where you can set several font-formatting options, including font, size, effects, color, and horizontal alignment. Use the Right-Click Context Menu Select text in any table cell, then right-click and choose Font. Then use the Font window that appears to change the font, style, size, colors, effects, and spacing. Use Keyboard Shortcuts Quickly format text with keyboard shortcuts, such as: Ctrl+B = bold Ctrl+I = italicize Ctrl+U = underline Click here for more font-formatting keyboard shortcuts. Adding Hyperlinks Hyperlinks can be added directly to the table as a whole, not individual cells or selected text. You can simulate hyperlinks for cells and text by adding hotspots where you need them and using the hotspots to trigger hyperlinks. Adjusting Cell Margins To change the internal margins for table cells: Select the cells, rows, or columns you want to edit. Right-click and choose Format Shape. Select the Text Box tab on the left side of the window that appears. Enter pixel values for the Left, Right, Top, and Bottom internal cell margins. Click Close to exit the window. Using Scrolling Panels to Scroll Lengthy Tables If you have a table that’s too long to fit on a slide, put it in a scrolling panel so learners can scroll to view the data. (Note: scrolling panels only scroll vertically, not horizontally.) And if you want the header row to always be visible, create a separate table with one row outside (above) the scrolling panel just for the header text. Here’s a published example of a table in a scrolling panel with a frozen header row. And here’s the project file if you want to see how it’s built. Tips for working with lengthy tables: It helps to build and format your table first, then drag and drop it into a scrolling panel. You can also create your table the way you want it in another program, such as Excel, then copy and paste it into Storyline 360. Setting a Custom Focus Order for Table Cells It’s important to set a meaningful focus order for learners with screen readers so they hear content in the order that makes the most sense. By default, the focus order for table cells goes from left to right and top to bottom. But you can create your own custom focus order for slide content, including tables. Go to the Home tab on the ribbon and click Focus Order. View this user guide for details. Tip: You can set the focus order for the table as a whole and also for each cell in the table, which means you can remove empty cells from the focus order altogether so screen readers will skip over them. Making Tables Accessible Tables in Storyline 360 are designed with an accessible structure so screen readers accurately announce rows, columns, and cell text. You don’t need to do any extra work to make your tables accessible to all learners.Articulate 360 Teams: Managing Content When Users Leave Your Team
When a user leaves your team, you don’t always want their content to go with them—especially since that content may contain proprietary or other sensitive information. Articulate 360 Teams empowers you to choose what happens to a user’s shared and personal content when they leave, helping you maintain control of your intellectual property. Here’s how it works. Any content a user creates with Articulate 360 web apps, like Rise 360, is connected to their Articulate ID and is considered personal content. Once they share any of that content with the team, it becomes shared content, unless they unshare it. Shared content remains with the subscription, so it must be transferred to another team member before the user leaves the team. You also get to choose how to handle that user’s personal content—content connected to their Articulate ID but not shared with the team. You can either retain access to their personal content by transferring it along with the shared content or lose access to that content by allowing it to remain with the departing user. Note that once the user leaves your team and their email is deactivated, you'll completely lose access to their personal content unless you have transferred it before deactivation. The table below shows examples of personal and shared content to help you decide how to proceed. Personal Content Shared Content Rise 360 courses, microlearning, and question banks in the private directory Unshared Rise 360 block templates Review 360 items and folders in the private directory. Rise 360 courses, microlearning, and question banks in the team directory Shared Rise 360 block templates Review 360 items and folders in the team directory Storyline 360 shared team slides In most cases, you’ll want to include personal content when transferring content to another team member to maintain control of your team's intellectual property. However, not including personal content in a transfer can make sense in some specific scenarios. For example, when: A team member is leaving temporarily, and no one else needs to access their Rise 360 and Review 360 content before they return. A contractor or freelancer used their personal Articulate ID to join your team, and they have personal content connected to it. (When that happens, follow the tips in How Freelancers Work With Articulate 360 Teams.) No matter the situation, we’ve outlined the process and each option step by step below. Remove the User from Your Team Transfer Shared and Personal Content Transfer Only Shared Content Transfer Content to a New User When There's No Available License Remove the User from Your Team To get started with removing a user from your team, go to https://id.articulate.com/redirect/account and sign in with your Articulate ID email address and password. Then, click Manage Team on the left side of the screen and follow the steps below. (You must have either primary admin, 360 admin, or group manager permissions to see the Manage Team page.) Click their name from the list to launch the Edit permissions sidebar. Members with primary admin or 360 admin permissions can remove multiple users at once by selecting the checkboxes beside their names. Note that content from selected users with creator permissions may only be transferred to one member. Click the Remove from 360 link at the bottom. Click the Transfer to field to select a team member as the new owner of the removed user's shared content. You can type the first few letters of the receiver’s name to filter the list, as shown below. If the person you want to transfer content to hasn’t joined the team yet, invite them to the team and assign creator permissions first before removing the old user. You can transfer content to them when they accept your invitation to join the team. If there are no available licenses for the new user, see this section for workaround options. Choose either of the following options (See below for details on each option): Transfer Shared and Personal Content Transfer Only Shared Content Transfer Shared and Personal Content To remove a user and retain access to their personal content in the transfer, keep Include personal content selected and click Remove User, as shown below: What happens when you transfer the removed user's content to someone else? The user you removed from the team receives an email notification confirming that they were removed. The user also loses access to any Review 360 items with private share links. The new owner receives an email notification about the content transferred to them. They have full control over Rise 360 courses, microlearning, label sets, and block templates; Review 360 items (including Storyline 360 project backups) and review requests; and Storyline 360 team slides. (Learn where to find transferred content.). Rise 360 collaborator access and folder share settings for Rise 360 and Review 360 are also transferred to the new owner. Course collaborators on Rise 360 courses and shareable links for Rise 360 and Review 360 content remain the same, so everyone who has access can continue to use them. Who can you transfer content to? You can transfer content to any single team member with creator permissions. (Content can’t be divided among multiple users.) However, once the transfer is complete, the new owner can transfer Rise 360 courses to other team members. The new owner must be a member of your team with creator permissions. If they haven’t joined your team yet, invite them to the team and assign creator permissions first before removing the old user. You can transfer content to them once they’ve accepted your invitation to join the team. Does all the content from the original user get transferred? Yes, all of the user’s Rise 360 courses, microlearning, Review 360 items (including Storyline 360 project backups), review requests, and Storyline 360 team slides are transferred to the new owner. Rise 360 collaborator access and folder share settings for Rise 360 and Review 360 are also transferred to the new owner. Here's what the new owner sees. Transfer Only Shared Content To remove a user from your team without transferring their personal content, uncheck Include personal content before clicking Remove User, as shown below: What happens when you remove a user and don't include their personal content? The user receives an email notification confirming that they were removed. They lose access to any Review 360 items with private share links. The user’s private Rise 360 courses, microlearning, and Review 360 items (including Storyline 360 project backups) remain on our servers up to six months. During that time, shareable links for the projects continue to work, so your team can still view them. However, no one will be able to edit or manage them. Any collaborators will have their access to the content revoked. If the user rejoins your team, joins another team, or buys an individual subscription with the same email address within six months, they’ll have full control of their private Rise 360 content and Review 360 items again. The new owner of the shared content receives an email notification about the content transferred to them. They have full control over Rise 360 courses and microlearning in the team directory, label sets, and shared block templates; Review 360 items in the team directory (including Storyline 360 project backups) and review requests; and Storyline 360 team slides. Learn more. Rise 360 collaborator access from shared content and folder share settings for Rise 360 and Review 360 are also transferred to the new owner. Transfer Content to a New User When There's No Available License What happens if you need to transfer a removed user’s content to a new user, but you’ve used up your team’s available creator licenses? You have two workaround options: Temporarily assign group manager permissions to the new user Remove the old user and temporarily keep their content unowned within the subscription Temporarily Assign Group Manager Permissions to the New User To use this workaround, you’ll need to create a new group for the member being removed, assign group manager permissions for that group to the new user, and then ask the new user to remove the former member and transfer the license and content to themselves. (Group manager permissions only allow access to users within their group. They won’t have access to other users and subscription settings, and they don’t use up a creator license.) Here’s how to do that, step by step: Create a new group without assigning a license. Move the user who left your team to this new group. Add the new user to your team, temporarily enable manager permissions, and assign them as a group manager for the new group. Group managers don’t consume licenses. When the new user accepts your invitation to join the team, ask them to remove the user who left your team and transfer the content to themselves. You can share these additional instructions: Please follow these steps to transfer the license and the previous user’s content: Sign in to the Manage Team page: https://id.articulate.com/redirect/manage using [new user’s email address] Search for [email address of the user who left your team] and click it. Click the Remove from 360 link at the bottom of the sidebar. Click the Transfer to field and select your name from the dropdown. [Select/Deselect - decide whether to include personal content or not] the Include personal content checkbox. Click Remove user to accept the terms and complete the process. The new user becomes the content owner, taking the license vacated by the user you removed and automatically getting creator permissions. If you don’t want the new user to continue to have group manager permissions, disable that permission. They’ll still have creator permissions and own the content that was transferred to them. Remove the old user and keep their content unowned within the subscription This approach lets you remove the user and temporarily keep their private and shared content as unowned within the subscription. Once you’ve assigned a license to the new user, contact us and we’ll transfer the content. Follow these steps to proceed: Remove the user’s creator permissions on the Manage Team page using any of these methods: Disable the Create toggle at the top of the Edit permissions sidebar. Click the Remove from 360 link at the bottom of the Edit permissions sidebar. Click the Transfer to field and select None - do not transfer content. We will keep personal and shared content in an unowned state until you’re ready to transfer it to another team member. Skip this step if you only have one license in your subscription. Click Confirm or Remove User to free up the creator license. Assign the creator license to the new user who will receive the content. Have the member with primary admin permissions contact us with the following information, and we’ll transfer the unowned content to the new team member. Subscription number or name Email address of the user that was removed from the team Email address of the new user who will receive the removed user's contentReview 360: Use Comments to Give Feedback
While viewing a Review 360 item, use the sidebar to post feedback and participate in discussions along the way. Learn more about working with comments below. Read Comments Using the Comments Sidebar Using the Feedback Page Post Comments Inserting Emojis Tagging Other Reviewers Adding Attachments Annotating Screenshots (Beta) Edit Comments Delete Comments Resolve and Reopen Comments Export Comments to CSV and PDF Files Disable and Re-Enable Comments Read Comments All reviewers can view comments. You can respond to or otherwise interact with comments using the comments sidebar or the feedback page. Read on to learn about each option. Comments Sidebar Feedback Page Using the Comments Sidebar The comments sidebar is in the default view for Review 360 items. This view allows you to see course content and watch videos. The comments sidebar displays comments for the content that’s currently displayed on the screen. For Storyline and Studio courses, comments are tied to specific slides, so the comments you see in the sidebar change as you move from one slide to another. For Rise courses, comments are lesson-specific, so the comments in the sidebar change as you switch lessons. For video content, all comments display in the sidebar simultaneously, with the newest thread on top. To see a comment in context, click its hyperlinked timestamp to jump directly to that point in the video. Brilliant! Collapse or expand the comment sidebar by clicking the arrow in the upper right corner. Sometimes it’s helpful to collapse the sidebar to have more space to view the content, especially on small screens. Hover your mouse over the edge of the sidebar and click and drag it to adjust the size. Reviewers who sign in with an Articulate ID see helpful badges for unread comments. A blue dot appears next to individual unread comments in the sidebar, and a red badge with the total number of unread comments appears next to the feedback tab at the top of the screen. Mark comments as read by clicking them, replying to them, or using the More (...) icon in the top right corner of the screen to Mark All as Read. Using the Feedback Page Click the Feedback link on the top right to launch the feedback page. This page lets you see all comments for a Review 360 item on one screen. Each thread has a screenshot to show you exactly how the content looked when the first comment was posted. These screenshots let you see feedback in context so you know what changes are needed. Click the screenshots to zoom in and out. You can change how comments are sorted for Storyline, Studio, and Rise courses. Click the sorting dropdown on the top right of the first comment to toggle between slide/lesson order and chronological order. Tips: Video content always displays comments in chronological order, with the newest thread on top. Comments for deleted Storyline 360 slides display below a "Scene not found" section. Post Comments All reviewers can add comments, emojis, @mentions, and attachments, and annotate screenshots. The process is the same for both the review and feedback tabs. Commenting on a Review 360 item is easy. Place your cursor in a comment box or reply field, type your comment or paste text from your clipboard, then press Enter on your keyboard or click the Post button. If you change your mind, click Cancel. When you start a new discussion thread, a screenshot of the content as it currently appears is automatically generated and attached to your comment. If you’re watching a video, the screenshot is captured as soon as you start typing. You’ll see these screenshots on the feedback page. Reviewers who subscribe to all comments will receive email notifications for new comments you post. And when you reply to an existing thread, you’ll see a list of reviewers who will be notified of your comment below the text-entry field. Tip: If you aren’t signed in to Review 360 with an Articulate ID, you’ll be prompted to enter your email address when you click inside a comment field. This allows you to receive notifications when other reviewers reply to your comments. (If you have an Articulate account, you’ll be prompted to enter your password.) Inserting Emojis Give your comments more personality with emojis. If you’re using a device with an emoji keyboard, simply tap the emojis you want to add to your comments. Or, click the emoji icon in the comment field and select emojis from the list. Tagging Other Reviewers Direct your comments to specific reviewers by tagging them. Here are two ways to tag people. Type @ followed by the person’s name or email address. A list of reviewers will appear as you type. Select the person you want to tag from the list. Click the @mention icon in the comment field and choose a reviewer from the list that appears. Who’s included in the @mention pick list? Great question! Everyone who has already commented on the current item appears on the list. And if you’re a member of an Articulate 360 Teams account, all your team members also appear in the list. Adding Attachments Add attachments to comments to keep your team on the same page. Attach images, videos, audio tracks, and more! To add an attachment, click the paper clip icon in the comment field, then browse to the file you want to attach. To download an attachment, just click it and choose where you want to save it. To delete an attachment, hover over it and click the X that appears. (You can only delete attachments that you uploaded.) You can attach up to five files per comment. Learn more about attachments. Annotating Screenshots (Beta) When you want to provide more precise feedback, you can annotate the screenshot that’s included with your comment by starting a new thread discussion. Here’s how: Click the pen icon in the Comment field to take a screenshot. Use the tools in the toolbar at the top. Refer to the screenshot below and the table that follows for more information on each tool. Icon Function Grab Click and drag to reposition the toolbar. Draw Draw freeform lines and choose the stroke width. Highlight Draw semi‑transparent freeform lines and choose the stroke width to highlight an area without blocking the content. Rectangle Add rectangles to highlight words or regions and choose the outline width. Line Add straight lines and choose the line width. Text Add text for context and labels. Color Select an annotation color from the palette or enter a hex code, and then adjust the opacity as needed. To recolor an annotation: Select it and click the color icon. Undo Reverse the last action. Keyboard shortcut: Ctrl+Z (Windows), Cmd+Z (macOS) Redo Restore the last action that was undone. Keyboard shortcut: Ctrl+Y (Windows), Cmd+Shift+Z (macOS) Clear annotations / Delete selection Remove all existing annotations to start over. To delete an annotation: Select it and click the delete icon or press Delete on your keyboard. Other actions available: Move: Click and drag an annotation to reposition it. Resize and rotate: Click and drag the handles on the selection box of an annotation to adjust the size and rotation. Type your comment, then press Enter on your keyboard or click the Post button. The comment includes an “Annotated screenshot” badge to let others know there’s additional information in the screenshot. Note: Annotated screenshots are not supported for video content. This feature is a beta release. We'd love to hear about your experience to help us determine if it’s solving the right problems. Share your feedback here. Edit Comments All reviewers can edit their own comments. Here’s how. Hover over your comment, click the drop-down arrow that appears, and choose Edit. Change the text, emojis, @mentions, and attachments as needed. See above for details. Press the Enter key or click the Post button to save your changes. Tip: If you don’t see a drop-down arrow when you hover over your comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Delete Comments All reviewers can delete their own comments. Hover over the comment you want to delete, click the drop-down arrow that appears, and choose Delete. Here are some tips for deleting comments: While all reviewers can delete their own comments, the content owner can delete any comment by any reviewer. When you delete the first comment in a discussion thread, the entire thread gets deleted. You can't restore deleted comments. If you need to refer to a comment later, try resolving it rather than deleting it. If you don’t see a drop-down arrow when you hover over comments, you’ll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Resolve and Reopen Comments Avoid confusion by resolving comments that have been addressed or are no longer relevant. Resolving Comments All reviewers can resolve comments. It’s easy! Hover over an individual comment or the first comment in a discussion thread, then click the checkmark icon that appears. Depending on your settings, the comment or thread will disappear or fade into the background. Tip: If you don’t see a checkmark icon when you hover over comments, you'll need to sign in to Review 360 with your Articulate ID or click inside a comment/reply field and enter your email address when prompted. Showing or Hiding Resolved Comments By default, resolved comments disappear. To see resolved comments, click the More (...) icon in the upper right corner of the screen and choose Show Resolved Comments. They’ll reappear with a faded or desaturated look so you can distinguish them from comments that are still open. To make resolved comments disappear again, click the More (...) icon in the upper right corner and choose Hide Resolved Comments. The show/hide setting is specific to each Review 360 item, so you can show resolved comments in one item and hide them in another. Review 360 remembers your choice, so you don’t have to reset it every time you open an item. Reopening Comments Sometimes you need to reopen a comment or discussion that was previously resolved. No problem! First, show resolved comments as described above, then hover over the comment and click the green check mark icon that appears. Export Comments to CSV and PDF Files Export comments from a Review 360 item for analysis, backup, or regulatory requirements. Here’s how. First, make sure you’re signed in to Review 360 with an Articulate ID. Then, click the More (...) icon in the upper right corner of the screen and choose Export Comments. Use the Comment Order drop-down list to choose how you want to organize comments in your report. Choose either CSV or PDF from the Export Format drop-down list. Click Export and choose where you want to save your report. All comments for all versions of the Review 360 item get exported to a single report. However, to include resolved comments in the PDF export, set the item to Show Resolved Comments first via the More (...) icon in the upper right corner before exporting. Disable and Re-Enable Comments Only the content owner can turn off comments. Here’s what happens when comments are disabled: The sidebar disappears from the review tab, and the feedback tab disappears altogether. If the review item already had comments, you won’t be able to read them unless you export them to a report. If the content owner enables comments again, all pre-existing comments will reappear. (Re-enable comments by clicking the More (...) icon in the upper right corner and choosing Enable Comments.)Rise 360: Use Your Dashboard to Manage Content
Create fully responsive e-learning content with Rise 360, an easy-to-use web app included with your Articulate 360 subscription. There’s nothing to install, so you can get started right away. U.S. and EU creators access Rise 360 by signing in to https://articulate.com and clicking Rise 360 on the navigation bar at the top of the screen. (Click here for a list of supported web browsers.) Note: Rise 360 users can collaborate with and send copies of courses to other Rise 360 users in the same regional data center. However, Rise 360 users can’t collaborate with or send copies of courses to Rise 360 users in a different regional data center. Learn more about our EU data center. Let’s explore the Rise 360 dashboard. Check out the video below for a guided walkthrough. Then take a look at the following image and refer to the table below to learn about each feature for managing Rise 360 content. Click image to view larger Header Feature/Location Description Switch Apps Switch to another app—collaborate with stakeholders in Review 360, take and manage training in Reach 360 (if available), register for Articulate 360 Training webinars, or return to your Articulate 360 dashboard. Edit Your Account and Update Your Profile Click your avatar to edit your account, update your profile settings, or sign out of Articulate 360. Select Deliverable Type The Content tab is selected by default. Click Question Banks to access your and your team's question repositories. Change the Layout View your content tiles in the default grid layout or switch to list view. Search Quickly find created or shared content by entering the title and pressing the enter key. Change the Sort Order Sort content by date or alphabetically by title. Rise 360 remembers your choice the next time you open your dashboard. Filter by Content Type View all types of content or filter to see only courses or microlearning content. Filter by Owner In a folder with team or shared content, filter content by author. Left Sidebar Feature/Location Description Create New Click to create a new Rise 360 course or microlearning. All Content See all your training, including content you're working on with other team members. Shared With Me Quickly access training on which you're a collaborator. My Shortcuts Bookmark private and team content you don't want to lose track of and organize it into folders. Private Work on content you aren't collaborating on with other team members. Create folders and subfolders to organize your content. Team Work on content you're collaborating on with your team or that's been shared with you. Move content to folders so it's easier to find and modify share permissions to manage content collaborators. External Connections (if available) Work on content with teams outside of your organization in the same regional data center. Deleted View recently deleted content and restore it or delete it forever. Main Dashboard Feature/Location Description Content Tiles As you use Rise 360, a new tile appears for each piece of content you create. Each tile displays the cover photo, title, lesson count, and last modified date. Articulate 360 Teams subscribers who collaborate on content will also see the owner's avatar on the course tile. Click a tile to open the content for editing and previewing. Learn more about creating new content Learn more about previewing content Hover over a tile, then click the ellipsis that appears to see options for managing the content. Tip: Collaborators' options depend on their role. Only course owners can delete content. Collaborators can remove themselves. Not every option appears for every piece of content. Reach 360 badge Conveniently tell at a glance if content is published to Reach 360 and if it's live or offline. Go to the current file location If viewing a shortcut, click to jump to the actual location of the content. Publish Quickly deploy content with Quick Share, publish content for Reach 360 (if available), or export your training for LMS distribution, web hosting, or PDF download. Only the course owner and course managers can publish content.) Send a Copy Send the source file to other Rise 360 creators. Only the course owner and course managers can send a copy of the content. If a creator sends a copy of the content back to you later, a new copy is added to your Rise 360 dashboard. Duplicate Duplicate existing content when you want to translate it or create new content with the same layout. Only the course owner and course managers can duplicate content. Move Organize content in folders so it's easier to find. You can also move content to a team folder to share it with other team members. You can move several items at once with multi-select. Share Add content editors and managers as collaborators. Delete Once deleted, content can be restored or permanently deleted from the Deleted folder. You can delete several items at once with multi-select. Only the course owner can delete and restore content. Collaborators can remove themselves. Add/Remove Shortcut In private or team folders, add content to or remove it from My Shortcuts. In My Shortcuts, move or remove content. Content Count Displays the total number of projects in your dashboard and the current range you're viewing. Only 16 tiles are displayed per page. Pagination Use this bar to quickly jump to another page of content or navigate with the Next and Previous buttons.
