Articulate Localization: Get Started with Language Validation in Review 360
Prefer to read this in a different language? Explore the language options available in this course. Articulate Localization language validation results in higher-quality translations with fewer rounds of feedback, streamlining and speeding up the localization process for Rise 360 and Storyline 360 courses. Validators use Review 360 to review AI translations in the context of the course, and they can preview their changes in real time. Course authors send a link to access the translated course via email and ask a validator to review it. Validators can suggest changes to any of the text in a course, see a preview of their changes as they’re made, mark lessons or slides as validated to avoid duplicating work, and indicate to the course author when validation is complete. Watch the video for a quick demo of the process. Validators can follow the steps below to get started. Course authors may also want to read on to learn how the process works for validators. Signing In Validating Courses and Tracking Progress Adding Comments Completing Your Validation Validating Updates Tool Tips Search Function and Find and Replace Tool Translation Table Filter Advanced Tag Format Editing Signing In Once you receive a validation request email from a course author, use your email address to sign in. You need to provide at least an email address to comment or suggest changes to the translations. Depending on the permissions set on the course, you may also need to sign up for a free Articulate ID using your email address before you can validate. Validating Courses and Tracking Progress When you open a translated course in Review 360, you'll see a Translation tab in the comments sidebar. This tab contains the validation table with all the text in the course in both the source and target language. The numbered areas in the image below are the different features you’ll use in validating. Refer to the table that follows to learn more about each feature. # Feature Description 1 Course Preview See the translation as it appears in the course. 2 Course Overview Navigation Dropdown Jump to a specific course or access an overview of the validation progress. 3 Validation Progress Overview See which lessons or slides have been validated and which still need to be reviewed. 4 Progress Tracking Mark a lesson or slide as validated to avoid duplicating work. 5 Quick Navigation Navigate quickly between lessons or slides. 6 Adjusted Styling for Legibility Text segments with low visibility on a standard white background, such as white or other very light fonts, are displayed with background fill in the validation table to improve legibility. 7 Search Function and Find and Replace Tool Find words in the source or target language or replace words in the target language. Learn more about the search feature. 8 Translation Table Filter Filter the translation table for edited text segments in the target language. Learn more about filtering. 9 Advanced Tag Format Editing Use tags to adjust existing text formatting. Learn more about tag format editing. Ready to start validating? You can navigate the course translation in one of three ways: Use the course preview on the left. Click the course navigation dropdown above the validation table and jump to a specific lesson or slide. Select the previous or next arrow below the table on the right. When you’re ready to make a suggestion, follow these steps: Click the text segment you want to change in the target language column on the right. The course preview on the left will scroll to the relevant part of the course. Edit the target language text with the preferred translation. The course preview automatically reflects how the course will look after your suggestions have been applied. Click outside of the segment to save your suggestion. A blue pencil icon appears on the right to indicate the suggestion was saved. The author will be able to see any changes that you make, as you make them. A green checkmark icon here means the author has imported your suggestion. (You can hover the mouse over the icon to see who made the last update and when.) If the updated segment is repeated elsewhere in the course's source language as an exact match, select Save to all [#] places in the window that displays to apply the change to every instance. To validate audio scripts, transcripts, and closed captions, click the Validate audio elements button. When you’re done, click X on the top right or Back to course on the lower right to go back to the main course page. To validate closed captions for Storyline video assets, click the Validate video elements button. When you’re done, click X on the top right or Back to course on the lower right to go back to the main course page. Note: Validating audio and video elements in Review 360 is currently in beta. Functionality may change over time. Based on feedback and feature stability, some options might be adjusted or removed. To restore the original AI translation, click the edited segment. Then click the reset icon at the bottom right and choose Reset from the prompt that appears. When you finish validating a lesson or slide, click the Mark [lesson/slide] Validated button to track your work and avoid conflicts when collaborating with others. Click the course navigation dropdown above the validation table to get an overview of the course structure and the validation status of each lesson or slide. Note: Closed captions are included in the validation table, but you might not see them automatically. To show captions: Rise 360: Play the video, click the CC button in the lower right corner, and select the language. Storyline 360: Click the CC button at the bottom of the player. Closed caption suggestions don’t display automatically in the Rise 360 course preview. In Storyline 360, closed caption suggestions display in the course preview beginning with the December 2, 2025 update. Adding Comments If you have feedback on the course that does not relate directly to specific text or want to add context to your suggestions, you can use the Comment tab to share more general feedback. Comments are attached to the slide in Storyline 360 projects or lessons in Rise 360 content. Learn more about using Review 360. Completing Your Validation Once you finish making suggestions, email the course author or post a comment and tag them so they know you've completed your review. If you're an assigned reviewer, you can expand the Review Assigned To You drop-down and click Finish Review. This doesn't prevent further edits—it simply signals to others that you have completed your validation. Once validation is complete, the author will need to open the course in Storyline 360 or Rise 360 and import the suggestions into the course. Course authors can consult this user guide for the next steps: Import Suggestions from Language Validators. Validating Updates If an author updates a course you’ve already validated, they may ask you to review the updates. When that happens, here’s what you’ll see: A Validate Update button appears at the top right of the translation table, along with a badge indicating the number of segments that have been updated. In the course navigation dropdown, a yellow information icon appears for lessons or slides with updated segments. You’ll have the option to filter the translation table by “Updates only.” The Validate Update button starts the course update validation workflow. This guides you through each updated segment, letting you mark them as validated one at a time. The button is visible whenever there are pending updates. Once all updates are marked as validated, the button disappears. Here’s how to use it: Click Validate Updates to start update validation. Each updated segment counts as one update. To navigate between updates in this mode, choose one of these three methods: Use the overview navigation dropdown above the translation table. Press the left and right arrow keys on your keyboard. Click the Previous/Next buttons below the table. Edit the segment directly when you have a suggestion. This also automatically marks the segment as a validated update. Click the Mark Update [#] Validated button below the table to validate without any changes. Once an update is marked as validated, the button changes to a Re-open Validation option. If needed, you can use this option to revert the status to unvalidated. Click the Save and exit updates validation at the bottom when you’re done or when you want to go back to the translation table. Note: If all updates are validated, clicking Save and exit updates validation also removes the Validate Updates button and the yellow info icon. You can still use the translation table filter option to filter only updated segments. Tool Tips Search Function and Find and Replace Tool Quickly find specific words throughout the course in either the source language, the target language, or both. Here’s how: Click the magnifying glass icon from the toolbar above the validation table. From the Search tab, type in the keyword you want to find in the Search field and press Enter. If you want to filter the results by source or target language, click the Source and target dropdown above the search field to choose Target or Source. By default, results are filtered by the current lesson/slide. To remove the filter, use the Current Lesson/Slide dropdown and select All Lessons/Slides. Use the Find and Replace tab to locate and change all instances of a specific term in the target language. Follow these steps: Click the magnifying glass icon from the toolbar above the validation table. Click the Find and Replace button, type in the word you want to change in the Find in target field, and press Enter. Results are filtered by the current lesson/slide by default. You can use the Current Lesson/Slide dropdown and select All Lessons/Slides to remove the filter. Type the new term in the Replace with field. Choose from these two options: Replace all: Click this button to update all instances of the word currently displayed, for example, in the current lesson/slide or in all lessons/slides. Replace: Click this button to update the currently selected instance of the word. Translation Table Filter Filter the rows of the translation table based on the status of the target language text segment. To use, click the filter icon from the toolbar above the validation table and choose one of the following: Filter by Description Imported edits only Shows all the rows with edited text segments that were accepted by the author. These rows have a green checkmark on the right. Unimported edits only Shows all the rows with edited text segments that the author hasn’t accepted yet. These rows have a blue pencil icon on the right. All edits Shows all the rows with edited text segments. This filter combines both options above. Update only Only available when there are updated segments, this shows all the rows that differ from the previous version. A blue dot appears on the filter icon to let you know when a filter is currently in use. Advanced Tag Format Editing (Experimental) Formatted text—text that is bolded, italicized, or in a different size or color—shows up differently in the validation table for Rise 360 and Storyline 360 users. In Rise 360, the formatted text and plain text appear in one segment, with the formatting visible, as shown in the image below. In Storyline 360, formatted text is indicated by a separation from plain text, which divides the segment into multiple fields or spans. The formatting itself is not visible, as the image below illustrates. You can use advanced tag format editing to easily see formatted text and adjust which text gets formatted. Follow these steps to make an adjustment: Click the <>Off icon from the toolbar above the validation table to switch tag format editing on. Select the text segment you want to change in the target language column. When enabled, the text in the segment is standardized. The formatted text turns purple and is enclosed with square brackets [...] called “tags.” (Click the images below to see examples in Rise and Storyline.) Click and drag the square brackets to add or remove texts in these tags. Click the <>On icon to disable tag format editing.Articulate Localization: Streamline Language Validation With Review 360
Articulate Localization leverages the collaborative workflows in Review 360 to speed up the process of human validation for AI translations. Once you publish your multi-language course to Review 360, you can assign validators to review the AI translation and keep track of their progress. Watch this video to learn about the validation experience for authors and validators using a multi-language Rise 360 course. Then read on for more detailed steps. Publish to Review 360 Request Validation Request Validation for Updates Publish to Review 360 To get started, publish your multi-language project to Review 360. Refer to these user guides for specific details on the publishing process: Rise 360: Publish Content to Review 360 Storyline 360: Publishing a Course to Review 360 As shown below, you can choose to include all project languages or just a subset when you publish after translating with Articulate Localization. When publishing is complete, launch your Review 360 dashboard. The source and target languages are presented as a single "stack" tile. Clicking the tile opens an overview page that lists all the current languages in a sidebar and allows you to preview each language. Note: Multi-language courses can only have one corresponding stack in Review 360. Republishing to Review 360 creates new versions of the languages in the stack. Duplicating content in Rise 360 creates a new course, resulting in a new stack in Review 360 when published. However, Storyline 360 preserves the link between the project file and the Review stack when you create copies of the file—for example, using Save As or sharing the file with other authors. If you need a new stack in Review 360, use Save Translation As to create a copy of the source language, translate or add the languages you need, and then publish. Request Validation To request a language validation, click the Request Review button on the top right for each target language you want validated. Then, follow the standard Request Review workflow. Note that: Language validators do not need to be Articulate 360 creators. As with any other Review 360 item, reviewers only need an email address. For a validator, each language in the stack functions like its own Review item. They will not see the stack or be able to access other target languages unless they are also an Articulate 360 creator with appropriate permissions. The request review status is displayed on the sidebar and on the top right button for the corresponding target language. The status can be: Request Review: You haven’t assigned any reviewers. In Review: You have assigned reviewers who haven’t completed the review. Review Complete: All assigned reviewers have completed their review. If you share the item in team folders, editors will see the overview page and can assign reviewers for target languages. Here's a comparison of how an author and a validator see a Review 360 item for validation. Validators can suggest text changes and preview those changes in real time. To learn more about the validation experience from the perspective of a validator, check out this guide for language validators. You can also share it with your validators for their reference or share the course version to provide it in their preferred language. Once a validator has finished their review, you can import their suggestions. Instructions for importing validator suggestions can be found in this user guide: Articulate Localization: Import Suggestions from Language Validators. Note: Pending validation suggestions will be lost if you publish a new version to Review 360 without importing them. Request Validation for Updates If you need to make changes after validators have completed their review, follow these steps to ensure your updates are properly translated and validated: Follow the steps to translate the updates in Rise 360 or Storyline 360. Publish a new version to Review 360. If there are pending validation suggestions, import them first to avoid losing them. Let your validators know. You can restart the request review process to notify the same validators about the update and reset their review status or start a new request for different validators. Here’s additional information about how this works: Validation status rolls forward with each new version published. Review 360 identifies updates for validation by comparing the current version with the previous version of the Review 360 item. If you need to edit the course after publishing the updates to Review 360, restore the Review 360 item to the previous version first before republishing to Review 360. This ensures all the updates are correctly identified for validation. Keep in mind that restoring previous versions will permanently delete newer versions, their comments, validation, and any unimported suggestions. Avoid republishing another version before pending updates are validated. The new version becomes the reference for comparison, so Review 360 may not detect earlier updates. When validators view the content, they can click the Validate Updates button to start the course update validation workflow and go through each updated segment. Learn more about validating updates.Rise 360: Deploy Content Rapidly with Quick Share
Sharing Rise 360 training with a quick share link is easy. Quick Share is a lightweight distribution tool for rapidly sharing everyday training. It also offers a per-course dashboard that collects training views and, when the guestbook function is enabled, the names and emails of learners. Anyone can access content with a quick share link by simply copying and pasting the URL into a browser. Learners are taken directly to the content and can either start the training immediately or access the training after providing a password, guestbook information, or both. If your course is offered in multiple languages via Articulate Localization, users will be able to select an available language. Keep reading to learn more. Publish with Quick Share Access Engagement Metrics FAQs Publish with Quick Share Publishing a quick share link is available to course owners and managers only. Open the content to share from the Rise 360 dashboard. From the course outline or microlearning, click Publish in the upper right corner of the screen. Select Quick Share. At a glance, you'll see what settings are enabled. Skip to the final step if you don't wish to modify the defaults. To require a password to access the training, select the password status, enter a password, and then click Save. Learners won't have access to the training unless they enter the password whenever they use the quick share link. To disable the guestbook, click the guestbook status, toggle the guestbook Off, and click Save. This requires learners to enter their name and email address each time they access the training. To have quick share content update automatically as creators make changes, select the Live Updates status, toggle on Enable live updates, and click Save. Click Copy link to share the URL with your learners. Tip: Articulate Localization users, set the default language by navigating to that language in the stack and publishing to Quick Share from there. Learners will still be able to choose their preferred language. Update Quick Share Content When live updates are disabled, learners don't see content changes until they're published. When a creator makes changes to training shared via Quick Share, a blue dot appears next to the Publish menu. Another blue dot appears next to Quick Share. To make changes visible to anyone with the quick share link, select Quick Share and click Publish updates. Access Engagement Metrics Course owners and managers can view the number of learners who have viewed content by opening the Publish menu. The view count and number of guestbook entries are listed on the Quick Share option. Select Quick Share and click View engagement to see your Guestbook. Guestbook entries are sorted by view date, with the most recent views at the top. If a learner visits your training more than once, only their most recent visit is noted in the guestbook. Click Export to download a CSV file that includes learner names, email addresses, and the date they last viewed the training. Note: The view count includes repeat views by the same learner. You may need to refresh your training view to see the latest engagement information. FAQs How is Quick Share different from Reach 360? Quick Share is a lightweight distribution tool to rapidly share everyday training when robust reporting and learner management isn't required. Reach 360 is a full-featured learner and content management distribution platform with deep analytics. It supports advanced publishing options such as completion criteria and certificates, and it tracks learner progress. What if I already have Preview links for my content? If you've previously shared your content via a Preview link (also known as share links), those links will still work. However, they won't gather engagement information until you publish an update and distribute that new link as a quick share link. Please note that Preview links viewed prior to the Quick Share feature aren't included in the view count. I have a trial account—can I use Quick Share? Quick Share is available to anyone with an Articulate 360 account. However, during your Articulate 360 trial, external links and code blocks are disabled in content shared via Quick Share. How is Quick Share different from an LMS? Quick Share doesn't require a third-party platform to distribute content. Anyone can see a shared training without having to log in or create an account. However, advanced LMS features such as certification and centralized reporting aren't available when distributing via Quick Share. Can I embed content on my webpage using quick share links? No. If you embed a quick share link on your webpage (usually done by inserting the quick share URL into iframe code), the content won't display. We recommend publishing a web package if you need to host the content on your own server. Can I share quick share links outside of my organization? Will non-Articulate customers have to sign up for an account? Quick share links can be shared with any learner, not just members of your organization. These links take learners directly to the content without needing to sign in. Is there a way to log who views my quick share links? The guestbook is enabled by default for quick share links. When enabled, learners must enter their email, first name, and last name to access shared training. View learner information by selecting View engagement on the Quick Share screen for your training. Is there a limit to how many learners can view training via Quick Share? At this time, there are no limits on the number of learners who can view training accessed via Quick Share. Do quick share links expire? Quick share links expire only when the associated training is permanently deleted or when the subscription is deactivated.Articulate Localization: Overview
Develop high-quality localized courses seamlessly with Articulate Localization, a localization solution integrated right into Articulate’s unparalleled authoring platform. This overview covers the basics of Articulate Localization and explains how to access it. What Articulate Localization Does What Languages Are Available What Gets Translated How to Access Localization What Articulate Localization Does Articulate Localization helps you upskill your global learners more quickly and efficiently with three primary processes: One-Click AI Translation Instantly translate Rise 360 and Storyline 360 courses into 80+ languages with fully integrated AI translation. Upload custom glossaries to maintain consistency and incorporate specialized terminology. In-Context Language Validation Verify the accuracy of localized content with a new language validation experience in Review 360. Validators can preview their changes in context, and authors can import them directly back into the source project. Multi-language Workflow Management Streamline end-to-end localization for your Rise 360 and Storyline 360 courses. Manage all your languages in a single project, keep track of the validation process in Review 360, and publish all languages at once to Reach 360 or your LMS. What Languages Are Available Translate your content into over 80 languages, including certain regional variations such as Canadian French and Brazilian Portuguese. Afrikaans Finnish Lithuanian Sinhaha Albanian French (Canada) Luxembourgish Slovak Amharic French (France) Macedonian Slovenian Arabic (Modern Standard Arabic) Georgian Malay Somali Armenian German Malayalam Spanish (Latin America) Azerbaijani Greek Maltese Spanish (Mexico) Bangla Gujarati Maori Spanish (Spain) Bosnian Haitian Creole Marathi Swahili Bulgarian Hausa Mongolian Swedish Catalan Hebrew Nepali Tamil Chinese, Simplified Hindi Norwegian Telugu Chinese, Simplified (China) Hungarian Norwegian Bokmål Tetum Chinese, Traditional Icelandic Nyanja Thai Chinese, Traditional (Taiwan) Indonesian Pashto Tigrinya Croatian Irish Persian (Iran) Turkish Czech Italian Polish Ukrainian Danish Japanese Portuguese (Brazil) Urdu Dari (Afghanistan) Kannada Portuguese (Portugal) Uzbek Dutch Kazakh Punjabi Vietnamese English (UK) Khmer Romanian Welsh English (US) Korean (Standard South Korean) Russian Estonian Lao Samoan Filipino (Tagalog) Latvian Serbian Note: Many languages available for one-click translation also offer different degrees of formality. Articulate Localization defaults to Automatic, which determines the best formality level based on your content. However, you can adjust the formality of the translation based on your organization’s communication style. Tool Tip: Use our language lookup tool to see which target languages are supported for your source language and if the language pair supports glossary, formality, and right-to-left. Here’s how to use it: Launch the language lookup tool in a separate browser window. Select your source language from the Select a Source Language dropdown. A table displays all the supported target languages for the chosen source language with columns for glossary, formality, and right-to-left. A green checkmark in these columns means the corresponding target language supports it. What Gets Translated The following chart explains which parts of courses are translated and how: Part Behavior On-slide text, including slide notes and text variable values (Storyline 360 only) Automatically translated Block text (Rise 360 only) Automatically translated Closed captions (video, audio) Automatically translated Text-to-speech narration Automatically translated in Storyline 360. AI text-to-speech is automatically translated in Rise 360. Text labels in Rise 360 and player text labels in Storyline 360 Default text labels for each target language are automatically assigned. Custom text labels are not translated. However, in Rise 360, you can assign custom label sets to individual language versions after translation. Alternative text Automatically translated for customized alternative text but not default alt text generated by the app Question banks Questions drawn from question banks are translated together with the course. How to Access Localization Articulate 360 primary admins and 360 admins can start a free trial by clicking the Start a Trial button under the Localization section of the Manage Subscription page. To purchase directly, contact our sales team. During a trial, all creators are automatically given the ability to translate content in Rise 360 and Storyline 360 and start the localization workflow. Primary admins and 360 admins can remove an author’s translation access via the Localization section on the Manage Team page. Translation access settings are retained when purchasing from a trial. When Localization is purchased directly without a trial, creators aren’t given the ability to translate by default. A 360 admin must navigate to the Manage Team page to grant translation access to specific creators. Those creators must start any localization workflows. Once Articulate Localization is enabled, creators with translation access immediately see the Translate option when they click the more (...) icon of any content tile in the Rise 360 dashboard. If it’s not showing right away, simply refresh the page. For Storyline 360, creators with translation access see a Translate Course option when they navigate to File > Localization. They must use Storyline version 3.94.33593.0 or later. Here’s how to check the Storyline 360 version and how to update to the latest version of the app.
