Having read this post on how to export variables to be read in a google spreadsheet, I set about trying to get this working in my project, I soon ran into problems, I just could not get it to work as google have changed some of the ways they work their drive documents. So, after a LOT of google searching and testing various methods, plus reading this article, I came up with the following method which is a combination of the two articles – and it works, hurrah! 1. Create a new google spreadsheet and change the sheet name (lower left hand corner) to DATA. Make sure your column names are the same as the variables you want to export (exactly matching case) 2. Find out your spreadsheet ‘key’ by looking in the address bar, the key is the long series of letters and numbers after /d/ and before /edit:Eg: https://docs.google.com/spreadsheets/d/1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs/edit#gid=1283040575Key = 1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs 3. Open the script editor (Tools ==> Script Editor) in your spreadsheet and paste the script from the attached file (I have copied and pasted this script and just kept in all the instructions) 4. There are two places in the script where it says “KEY” – copy and paste your key into these two places, between the “”. 5. Run the setUp script twice (Run menu). The first time it will ask for permission to run (grant it), then the second time you select to run it you won't get any popup indication it has run. 6. Go to Publish > Deploy as web app, enter Project Version name and click 'Save New Version', set security level and enable service (most likely execute as 'me' and access 'anyone, even anonymously). 7. Copy the 'Current web app URL' and paste in a notepad file to keep safe. 8. In Articulate, add a trigger to run javascript and use the following code, replacing “Current web app URL” with your URL you copied in the previous step (in””): var player = GetPlayer(); $.ajax({ url: "Current web app URL", type: "POST", data: {"Name": player.GetVar("Name") , "Rating1": player.GetVar("Rating1") , "Rating2": player.GetVar("Rating2") , "Rating3": player.GetVar("Rating3") , "Rating4": player.GetVar("Rating4") , "postRating1": player.GetVar("postRating1") , "postRating2": player.GetVar("postRating2") , "postRating3": player.GetVar("postRating3") , "Postrating4": player.GetVar("Postrating4")}, success: function(data) { console.log(data); }, error: function(err) { console.log('Error:', err); } }); return false; 9. Publish your articulate project – you need to host it somewhere like SCORM cloud or a LMS. When it has finished publishing click to open the files and edit the story.html and story_html5.html files – add the following line in under the line  or somewhere after <head>: <script src="//code.jquery.com/jquery-1.11.0.min.js"></script> 10. Go back to articulate and click ‘zip’ – then publish your zip file and hopefully it will work! This isn’t for the faint hearted but it is so worth it if you can get it working! Good luck!

Heya Kate - I've used the method you show here as well and it works pretty well to setup a Google Spreadsheet as an endpoint. This method is handy for capturing inline survey results, to grab choices for choice analysis, and for double capturing completions if your LMS happens to be temperamental. One of the cool things about the Google Spreadsheet is the notification / subscription feature. Subscribing to updates on a per-addition or digest basis is great for infrequent submissions. It's also handy to use formulas and linked sheets to create public dashboards. The original data can be locked away while the linked data (filtered and sanitized) can be exposed in a published location. Here's an alternate method that uses a Google Form as the intermediary to submit the fields from Storyline. A little less setup using a form to process the submissions and I've had fewer issues with permissions (if your Google Apps instance is corporate or government, using GAPPS script is potentially problematic). Add this to a trigger when the slide loads. This will write the JQuery library to your header so you won't need to do any post-publish surgery. This will load Jquery for both the HTML and HTML5 versions. This can also be used for other libraries. I've successfully used this method to load up the soundmanager.js library for persistent background music. function add_script(scriptURL,oID) { var scriptEl = document.createElement("script"); var head=document.getElementsByTagName('head')[0]; scriptEl.type = "text/javascript"; scriptEl.src = scriptURL; scriptEl.id=oID; head.appendChild(scriptEl);} //only want to add these once! if(document.getElementById('jquery')==null){add_script("https://ajax.googleapis.com/ajax/libs/jquery/1.10.1/jquery.min.js","jquery");} After you've built your form and viewed the live form, inspect the form elements or explore the source to find the field references for your form. These will be something like entry.156531987. Write these down or copy them into another reference document. While you're at it, grab the form ID from the URL. var player=GetPlayer();var vRate=player.GetVar("slider1");var vSuggestion=player.GetVar("TextEntry"); var fTarget="https://docs.google.com/a/nara.gov/forms/d/YOURFORMID/formResponse"; function submit_form(){$.ajax({url: fTarget,type: "POST",data: {"entry.156531987" :vRate,"entry.1547132205":vSuggestion},success: function(data) {//won't return anything since it's cross domain}});return false;}setTimeout(submit_form(), 2000); Edit: Left off a little bit. I delay the submission of data for a couple of seconds for some reason. Must have fixed an issue in testing. Probably will work find without the delay.

The Google Form itself should be shared with everyone. However, there are a few things that can stop up the works. Watching the Javascript console is helpful in tracking down where things might be wrong. Here are a list of potential gotchas: The JQuery dependency isn't loaded before the ajax call. This means on the same slide on the base layer with your ajax call in another layer or in another slide that's sure to be hit. Loading everything at once, it'll likely fail as there's quite a bit that happens to force the load. There's another script error somewhere. Invalid script, a missing variable, an LMS call tested outside of an LMS. Lots of stuff can put a stop to script execution before you reach the ajax call. Using the wrong form address. In my example above, the link provided was for my organization. It includes the org address. If you use this same string, it'll fail unless your part of my org:)fTarget="https://docs.google.com/a/nara.gov/forms/d/YOURFORMID/formResponse";

Meant to say, the data lines of the code corresponds to what you want put into your spreadsheet so adapt as necessary.

Thanks Kate for sharing your steps here - I know it's a common question so it's always great to be able to point users to another example. :-)

Thanks, Kate, for sharing this solution. If anyone wants to see an example in action, I've posted it here: http://erichrenken.com/SaveResultsToGoogleSpreadsheet/story.html

Forum Discussion

KateRobertson

Community Member

12 years ago

Exporting Variables into a Google Spreadsheet

Having read this post on how to export variables to be read in a google spreadsheet, I set about trying to get this working in my project, I soon ran into problems, I just could not get it to work as google have changed some of the ways they work their drive documents.

So, after a LOT of google searching and testing various methods, plus reading this article, I came up with the following method which is a combination of the two articles – and it works, hurrah!

1. Create a new google spreadsheet and change the sheet name (lower left hand corner) to DATA. Make sure your column names are the same as the variables you want to export (exactly matching case)

2. Find out your spreadsheet ‘key’ by looking in the address bar, the key is the long series of letters and numbers after /d/ and before /edit:
Eg: https://docs.google.com/spreadsheets/d/1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs/edit#gid=1283040575
Key = 1gF0QCNA1TZCNY3qr2zNpWKQ8r43D39o-nqz56c7cQUs

3. Open the script editor (Tools ==> Script Editor) in your spreadsheet and paste the script from the attached file (I have copied and pasted this script and just kept in all the instructions)

4. There are two places in the script where it says “KEY” – copy and paste your key into these two places, between the “”.

5. Run the setUp script twice (Run menu). The first time it will ask for permission to run (grant it), then the second time you select to run it you won't get any popup indication it has run.

6. Go to Publish > Deploy as web app, enter Project Version name and click 'Save New Version', set security level and enable service (most likely execute as 'me' and access 'anyone, even anonymously).

7. Copy the 'Current web app URL' and paste in a notepad file to keep safe.

8. In Articulate, add a trigger to run javascript and use the following code, replacing “Current web app URL” with your URL you copied in the previous step (in””):

var player = GetPlayer();

$.ajax({

url:
"Current web app URL",

type: "POST",

data: {"Name": player.GetVar("Name")
, "Rating1": player.GetVar("Rating1")
, "Rating2": player.GetVar("Rating2")
, "Rating3": player.GetVar("Rating3")
, "Rating4": player.GetVar("Rating4")
, "postRating1": player.GetVar("postRating1")
, "postRating2": player.GetVar("postRating2")
, "postRating3": player.GetVar("postRating3")
, "Postrating4": player.GetVar("Postrating4")},

success: function(data)

{

console.log(data);

},

error: function(err) {
console.log('Error:', err);
}

});

return false;

9. Publish your articulate project – you need to host it somewhere like SCORM cloud or a LMS. When it has finished publishing click to open the files and edit the story.html and story_html5.html files – add the following line in under the line  or somewhere after <head>:

<script src="//code.jquery.com/jquery-1.11.0.min.js"></script>

10. Go back to articulate and click ‘zip’ – then publish your zip file and hopefully it will work!

This isn’t for the faint hearted but it is so worth it if you can get it working! Good luck!

Script_for_google_docs.txt3 KB

storyline 360

160 Replies

SteveFlowers
Community Member
10 years ago
Hi, Ken -

That's a normal error using this method. It won't return any results but SHOULD still submit the data. Is nothing showing up in your spreadsheet?
KenRussom
Community Member
10 years ago
I've been working on this and published the form. I used 'Console' in chrome and here's the error I'm getting. BTW this is hosted in Word Press. Both these lines are red in console, so is WP killing the code.

jquery-1.11.0.min.js:4 POST https://script.google.com/macros/s/AKfycbx4LYUKVC4jmLgkcWisqcFURZbyL0tk9VlPbQo_h-KDdmWvtEQ/exec

XMLHttpRequest cannot load https://script.google.com/macros/s/AKfycbx4LYUKVC4jmLgkcWisqcFURZbyL0tk9VlPbQo_h-KDdmWvtEQ/exec. No 'Access-Control-Allow-Origin' header is present on the requested resource. Origin 'http://www.xxxxxxxxx.com' is therefore not allowed access. The response had HTTP status code 401.
KateRobertson
Community Member
10 years ago
Good to hear Jason!
JasonNagels
Community Member
10 years ago
Thanks so much Kate. You pointed me in the right direction and I have it working now.

I appreciate your help!
KateRobertson
Community Member
10 years ago
Jason, I have tried briefly to make your spreadsheet work but I can't see the problem. The best I can suggest is to start again. The first time you open the script editor, just delete everything that is there and paste the new script. Good luck.
SteveFlowers
Community Member
10 years ago
Sure. It's something I do pretty regularly. I'll replicate one I did a few weeks ago and post the example. It's super easy.

Form > Spreadsheet + a little javascript in a storyline trigger.
- RobertKankelbor
  Community Member
  10 years ago
  This is great!...thanks for the article link, too. I look forward to the post.
SteveFlowers
Community Member
10 years ago
The info is there. Much of it in this doc:

https://articulate-heroes.s3.amazonaws.com/uploads/attachment/attachment_url/4238/page.pdf?dl=true

The one bit I see that's potentially missing is getting the field ID's. There's an easy way to do that by generating a prefilled link from the Google Forms editor.
JasonNagels
Community Member
10 years ago
Hi Steve -

Is the method you describe the one covered in this forum post https://community.articulate.com/discussions/articulate-storyline/exporting-variables-to-be-read-in-a-google-docs-spreadsheet
SteveFlowers
Community Member
10 years ago
I've stopped using scripts for Google Spreadsheet data and always close off my sheets to the public unless I need Storyline to access the data.

Using Google Forms and a bit of ajax to submit the data to the spreadsheet has worked consistently for me without the need to manage a script for submission capture. You might want to give that a try. Eases the permission complications as well.
- RobertKankelbor
  Community Member
  10 years ago
  Steve,
  
  Do you have an example of how you do that?
  
  Thanks!
JasonNagels
Community Member
10 years ago
another quick question - the first time I open the script editor there is a default entry of:

function myFunction() {

}

I assumed I pasted the script you provided between the { and }

is that correct?

Forum Discussion

Exporting Variables into a Google Spreadsheet

160 Replies

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