file management best practices
Hi, everyone! I'm close to wrapping up my first course built in Storyline 360. It is a nearly 4 hour course that will be updated probably annually as there is a decent amount of data that will change every year or two. I'm wondering what others do to manage their files? I read this excellent discussion recently with a lot of best practices for using storyline, but the file management part is more about what to do during your work. What about when you are basically done with it?
I have saved a lot of back up copies and many, many, many versions. How much of this do you keep and for how long? I have a copy of both the .story file and zip file saved on my computer locally, but once I finished the course I put a copy in our cloud storage as well. In browsing E-learning heroes over the past several months when troubleshooting my own issues, I've seen tons of talk about corrupt files. I'm really nervous we'll go to update some piece of the course in a year and find we can't do it. I'm nervous to delete anything, but also these files are large and taking up space we could use for other things.
At the moment I'm the only one on our staff with an Articulate subscription or any knowledge about how it works, but things change, equipment dies, jobs change. What do you do to make sure someone else is ready to pick up the project and move forward with it?