Forum Discussion
Final course index
My field's accrediting body instructs that I "obtain the course index from the Articulate Dev server" to calculate the word count. I will paste the entire instructions below. Does anyone know how I can do this? Thanks!
| 1. Obtain the final course Index from the Articulate Dev server. Review the Index to ensure that all text from the Storyboards is included in the 3rd column. Also, ensure that the Index has the audio/video times included in the 1st column. If the Index or correct version of the Index is not on the Dev server, reach out to MDT. 2. Using Track Changes, delete content that is not part of the "critical/required path" as defined above including the Note: designation above the content. For content that is included in the word count in the 3rd column delete the Notes: designation above the content. 3. Using Track Changes, delete the review questions (in 3rd column) (including the Note designation above the content) and time (in 1st column) which are included in the number of review questions input into Column G of the Results tab. 4. Using Track Changes, delete the text for which the time is accounted for in Column E or F of the Results tab (including the Note designation above the content). 5. Once the content that should not be included as part of the word count has been removed, save this version of the Index with the Track Changes as '(Course Name) - Index - WCFM - Track Changes.docx". 6. Perform the word count of the remaining text. For content, that is included in the word count in the 3rd column, delete the Notes: designation above the content. Unlike Lectora, the Index for Articulate comes in a Table format; therefore the word count has to be performed in each individual cell in the 3rd column. This is because when more than one cell is selected at a time, the Word Count in Word counts all of the remaining text in the document. Therefore, the individual cells in the 3rd column of the Index have to be counted separately in Word by selecting Tools ---> Word Count from the toolbar. A pop-up window will be displayed titled 'Word Count.' The number in the row labelled 'Words' should be input into the respective cell in Column C of the Results tab for that module. As a best practice, each individual cell number should be put into the cell for that module/section in Column C to arrive at the total words. Similar to Lectora, the Word Count does not count text which has been deleted using Track Changes. Continued on next page |
| For the purposes of Articulate and the structure of the Index, it is not necessary to count each of the slide titles in the 1st column as the time to read them is generally incorporated in the audio/video time. The exclusion of the slide titles should not result in a significant difference in the calculated time and CPE credit value of the course. However, this is left to the discretion of the L&D team for the course. If the words are to be included then repeat the above steps for the appropriate slides in the 1st column of the Index. 7. Once the word count is completed, save a version of the Index (with Track Changes in it) as '(Course Name) - Index - WCFM - Clean.docx' and accept all the changes. This way the Track Changes and Clean versions are clearly identifiable within the CCD entry. 8. Both versions of the Index plus the final Word Count Formula Results document should be attached to the appropriate location in the CPE Credit Measurement section of the course's CCD entry. |
Hello CPAcomArticulat,
Thanks for reaching out!
We can't give public access to any of our servers, but if you're looking for a way to perform a word count on your course, one workaround is to export a Word translation file and perform a word count in Microsoft Word.
We're tracking the demand for a word count feature in Storyline 360 so I'll add this community thread to that report. We'll let you know if this gets added to our product roadmap!
I've performed word counts by exporting a translation file to MS Word.
However, it does require a bit more effort than just exporting and looking at the count. You need to delete all the duplicated text (e.g., the same text in different states), possibly optional text (e.g., glossary), and the ID info.
Do that, and the count that MS Word provides should be close enough.
