Forum Discussion
New in Rise 360: Team Folders (Beta)
Update—October 5, 2023: Find out what we've learned from your feedback and how we're improving team folders
We're thrilled to announce that the Team Folders beta is now live in Rise 360! With it comes an enhanced dashboard experience, convenient personal organization in My View, and even more ways to collaborate with your team (as well as external teams).
Updated Dashboard
The new Rise 360 dashboard sidebar organizes content into sections: My View, Personal, Team, Deleted Items, and External Connections (if you're working with external teams).
Courses you've created alone—without any collaborators—appear in the Personal section, and courses you’re building with other collaborators appear in the Team section. When you add a collaborator to a training item, it moves into the main Team section automatically. Only collaborators on the item can see it there, so don’t worry about others accessing it.
You can create folders and subfolders in each section. And now, when you move something to a folder, it's only visible in that folder!
My View
With My View, keeping track of items you're currently working on is a snap. You can add specific items for easy access and create folders in the My View section to help organize things further. Content and folders in the My View section display only for you but can contain both personal and team items.
For the launch of the Team Folders beta, we've preserved your previous All Content view in this section. All the training items and folders that were there prior to today's launch have been added for you. This way, you can easily reference your previous view. Clicking an item in My View takes you directly to it.
Update 10/5: Now, you can move the original item without having to leave My View. Just click the more icon and select Move file. Select a location or create a new folder, then click Move.
Personal and Team Folders
With Team Folders, content created in Rise 360 is added to the section or folder you're currently in. If you're in the personal section, your training appears there. If you're in the team section, it's created there.
Collaborators can now be assigned at the folder level, saving you time. When you create content in a team folder, it automatically inherits the collaborator permissions applied to that folder. This can even be everyone on your team! All you have to do is select the Share menu option for a folder or item, then select Everyone and assign them collaborator status. Note that the current editor role is the same as the previous collaborator role.
External Connections
If you work with other teams in Rise 360, you'll see new team folders for them as well in the External Connections section. The folder names might be different from what you're used to seeing. That's because Rise 360 now uses the actual name of the organization as it’s listed in account management. This is true for your team as well. An Articulate 360 admin for the external team can modify it with the Edit Organization Name option in account management.
All Rise 360 users have access to the enhanced dashboard and My View feature. If you’re an Articulate 360 Teams subscriber, you also have access to the new Team section. And if you don’t have Articulate 360 but want to try out this feature, you can start a free 30-day trial.
We're excited about the Team Folders feature because it'll allow teams to work together even more easily. And we're releasing it in beta so your feedback can guide us as we continue to develop it. Have feedback? Click on the feedback link in Rise 360 or comment below. We can't wait to hear what you think.
Y por cierto, "My view" no nos devuelve la estructura anterior. Las carpetas de antes no están aquí, o no al menos, no todas las que había antes. Es como si alguien entra en tu oficina y te cambia, de repente, todas tus cosas de lugar. No se puede hacer algo así sin previo aviso, y sin dar opción a hacerlo, por ejemplo, más tarde (como la mayoría de updates).
Hi,
I like a lot of the features in this new layout, but one thing missing is the option to convert from a tile view to a list view - why has this been removed? When skimming down a list of courses in a folder, it is far quicker if they are in one list that having to read across and down to find the right one.
Similarly, my team folders do not appear in alphabetical order, while my personal ones do. Is there a way to make this apply to team folders too?
Thanks
Great feature ! I just have 1 problem : How could I bulk move courses into folders ?
As I now have the possibility to reorganize the course/folder structure, I'll have to move a LOT of courses to different folders. And doing it one course at a time will take an eternity to achieve...
SUPER EXCITED team folders is here, but we have the same issue.. we now have to edit every course individually and add "everyone" when there should be a "select all" feature.
100% agree. A bulk action feature to move courses to folders would be very useful. we have 100s or courses that need re-organising now
Hello! I've spent the morning re-organizing all content and setting up new folders as we have some rules in the organization for making sure we always have (at a minimum) an additional course manager within our team assigned to the course. As we have many licenses, across different teams, we have set up license groups. I notice when you create a folder you can assign a "group" but the only option we have is the "Everyone" group. Are there any plans to connect the license groups to the folder share settings? Or am I missing something obvious? Thanks :)
Hi Sharna, did you ever get an answer to this question? I am setting up multiple teams within our account and need to limit access/visibility based on license groups. It makes perfect sense to use those groups rather than manually manage individuals on each team-level folder.
Hey, thank you for an update with folders!
By any chance can we add a function which helps us to select folders whichever we wanna select and move..?
Coz having 100+ folders and to sort them out to different folders takes a bit time :cHi all, just wondering if there is any way to bulk duplicate courses. Having to duplicate for translation is very time consuming since it's a one at a time process right now. I was hoping this new folder feature would allow for that, but this does not seem to be the case.
Thank you
I moved contents from a team folder to a private and then decided to go back to team. Now I have no contents in my folder.
Upon first load of the new Dashboard, I had a bit of a panic wondering where all of my Rise courses went. Took a bit of poking around and consulting some colleagues to figure out what had happened. I am not sure I like this change at all.
It doesn't seem like good logic to move a course from one folder to another based on whether or not a collaborator was assigned. In my case it has created a bit of havoc when I had a group of courses, some of which were assigned only to me, and some of which were assigned to others now automatically split. I get that I can manually organize this, but now you've created work for me.
I would prefer my default view to be everything. If that were the case, I wouldn't care about any auto organizing that happened.Hi Randall,
If I click on My View, I see all of my courses, regardless i they have been shared or not.
MyView only shows me 8 results. No matter how much I click around, I cannot seem to find any manner of way to show me "ALL" results.
Hi - Did we lose the feature and ability to duplicate a course?! It is missing now with update. This is NOT good! PLEASE HELP!
Hi Thuy Pham,
It's still there for me:
Hi Thuy Pham,
You'll need to click on the Personal folder on the left and the course card ellipsis to duplicate, send a copy, etc., this course.
And we'll be happy to answer any further questions about the new Team Folders option. Just send us a case, and we'll answer right away!
Thank you very much!
Hi Thuy Pham,
Click on the Teams folder then the ellipsis (...) for the course you need to duplicate. You should see a Duplicate option available.
Good luck!
Anne
I hate this. We have our training content in folders by content information. This is awful. Please change this back.
Hi there,
Is there a way to transfer folder ownership? I am wondering not just for this new Teams folder within Rise 360, but also the Teams folder within Review 360. It might be an easy thing that I am missing. Thank you in advance.
