Forum Discussion
Storyline 360 Collaboration Possibility?
Hello I'm wondering if there is a way to collaborate on Storyline 360 projects- like our team has in the past with an owner and a couple of collaborators in Rise.
Attached are two photos, they are the closest pieces of information I found that are what I am looking for.
We tried using team slides today, and it appeared to be an issue, as it seems we were both in one of the projects at the same time, and when this would happen before in Rise you could see that someone else was in a certain Lesson because Rise would let you know.
Could team slides be used like this for us in the future, but we would have to coordinate on who was working on which projects at what time? Or will it always make us save the project as a new project? Essentially duplicating the project each time it is opened by someone else and edits are made?
I am looking for a good way to collaborate on our projects in Storyline 360 where we can all make edits- and not have to worry that we are making edits or changes to an 'older version' of our training modules.
Hope this makes sense! Any help would be great! Thank you!
Hi, everyone!
I have some great news to share!
We’ve just released an update for Review 360 which includes cool new features:
New: Create shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project.
And because Review 360 is a web app, there's nothing to install! New features and fixes are available immediately.
Please let us know if you have any questions by reaching out to our Support Engineers directly.
Have a great day!
- KylieJameson-58Community Member
I second the above request. Thanks, Joris. This is a major usability issue as team members transition in and out of a L&D team.
- ChristinaBaymaCommunity Member
Our team is new to Storyline 360 and while we've figured out to assign each scene to a different developer, it's not an ideal collaboration situation. I can't make changes to my colleagues scenes as she is the original owner of her project and vice versa. So there is a lot of copy and paste going on once we find which slides were updated in the other project.
Ideally, we would be able to have one project, therefore only one working file, that all team members can update. We're currently collaborating this way in spreadsheets, documents, presentations, etc. but not in Storyline.
Hi Christina!
I hear exactly what you're saying and shared the comments with our team!
Since Storyline 360 is a desktop-based application there aren't ways for real-time collaborating like there is in Rise 360 which is a cloud-based application.
However, you could try to use Team Slides so there is a consistent theme throughout each individual project!
- ChristinaBaymaCommunity Member
Yes, we are already using Team Slides. Since we're in different time zones, each day we work on our assigned scene, then publish/share the project. The alternating person opens the shared project, copies in the updated scene and tries to overwrite the existing scene. This is definitely extra effort and could easily lead to confusion. There isn't even a way to determine which slides actually got updated so that we only copy over the updates rather than an entire scene. Just a lot of work. Meanwhile, we use all our other tools collaboratively. My suggestions would be to allow for Team Project, rather than just Team Slides. While each person might download an update of the project in order to view the updates, the entire team would be able to edit the one project rather than the need for multiple projects and copying over changes each day. I'd be happy to show you what we're doing in SharePoint, MS Teams, Word, Excel, etc...
Regards,
Christina Bayma
Good morning, Christina!
Thanks for taking the time to walk us through your team's process! It helps us understand the need for enhanced Teams collaboration features. I'll highlight your insight with the right folks and let you know of any changes.
A few related resources ↡
- Storyline: Recommended Workflow for Collaborative Network Environments
- How We Prioritize Feature Requests
One more thing! It looks like you may have replied by email where your contact info came through to the public forum. Feel free to edit it out right here!
- DarrenNashCommunity Member
I second the need for Team collaboration in Storyline 360. Sharing slides, scenes and projects is not really collaboration as once you share those options, the team no longer has any visibility in real time as to what is going on. What is desirable is to allow different team members work on a scene, or slide in the same project as the others.
- AndreasKuswara-Community Member
Maybe utilise Review 360? Would be good if we can have the option to 'publish for development' the work from Storyline to Review 360 and attached the .story file, so team members can review and make changes to the file and in turn also attached their .story version to the same review and allow the original project owner to see what version correspond to which .story file? At the end of the project, we can close the review and have the final .story... and all of this happens from within storyline.
- ChristinaBaymaCommunity Member
That sounds complicated. We use Review 360 when we have completed enough of our project or a piece of our project that is ready for review by our stakeholders. However, while we're in the development stage we utilize one story file on a shared drive that allows us to work on the story as a team. We can certainly breakout the story into scenes and assign scenes to different people but they are not separate stories that need to be merged later. Just one working file. Keeps it simple.
- AndreasKuswara-Community Member
Yes, that would depend on the circumstances, in one of our projects, the project itself is massive. I think (from memory) amount to 100 slides. We can't break it apart, and teamwork on this project was a nightmare. Maybe we can improve on the design, I don't know, I wasn't the one design, but our team was assigned to update it with limited time.
Other projects, we collaborate on the design, or one designer stuck and asked another to review and make changes. Since we all work from home, we are using Teamviewer at the moment, but it is so so slow. So we have to copy it to local, work on it, once I completed my version, I copy it to the network drive again, then the same happens on the other side. I just thought it might be an even better way if when publishing we can tick a box to say publish .story along with it, so on the other side, another designer can 'download' the story rather than working with many versions of the file.
But I agree with you to try to keep things as simple as possible that works with the circumstances you are facing.
- AndreaBrigan523Community Member
I believe that having a real collaboration on Storyline 360 is a key point and the solution to share slides is not really something that is helping developers in working all together at the same project. I add my voice to have a real collaboration feature on storyline 360.
- NellendaRubl774Community Member
Agreed! Adding my voice to the request for enhanced Teams collaboration features!
- DeannaDeveau-fbCommunity Member
II agree with all of the aforementioned issues regarding collaboration and add the following:
I would love to be able to publish a project to 360 review and have it appear on my team members' dashboard in 360 Review. Is there a way to do this and I've just missed it?
I'm new to Articulate's teams environment, so I'm hoping I've just missed how to do this. - CodySalterCommunity Member
Hi there!
Just want to add my 2Cents and echoing many others I think the Team Slides makes sense for having a central repository for your shared content but I think it would be great to be able to work in real-time on a Storyline Project similar to working in PowerPoint where you can work on a file as a group. Please bring Storyline to the Cloud :)