Forum Discussion
Storyline 360 Collaboration Possibility?
Hello I'm wondering if there is a way to collaborate on Storyline 360 projects- like our team has in the past with an owner and a couple of collaborators in Rise.
Attached are two photos, they are the closest pieces of information I found that are what I am looking for.
We tried using team slides today, and it appeared to be an issue, as it seems we were both in one of the projects at the same time, and when this would happen before in Rise you could see that someone else was in a certain Lesson because Rise would let you know.
Could team slides be used like this for us in the future, but we would have to coordinate on who was working on which projects at what time? Or will it always make us save the project as a new project? Essentially duplicating the project each time it is opened by someone else and edits are made?
I am looking for a good way to collaborate on our projects in Storyline 360 where we can all make edits- and not have to worry that we are making edits or changes to an 'older version' of our training modules.
Hope this makes sense! Any help would be great! Thank you!
Hi, everyone!
I have some great news to share!
We’ve just released an update for Review 360 which includes cool new features:
New: Create shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project.
And because Review 360 is a web app, there's nothing to install! New features and fixes are available immediately.
Please let us know if you have any questions by reaching out to our Support Engineers directly.
Have a great day!
We've actually figured out a great work around so that we can collaborate on Storyline. We use MS Teams and SharePoint in our day to day work. So when one of us creates a Storyline project we save it to our MS Team channel under "Files". We cannot open the file directly from the channel, but can open it from the Storyline app by pointing to the folder where the story is saved. Since my teammate is in Poland and I am in the US, we can both access the same file and simply save our changes at the end of our shifts. No publishing or sharing required. I would think that anyone who has a shared drive where their team members can all access files should be able to utilize the same process and therefore work on the same story. I'm not sure you could have multiple people working simultaneously in the same file without saving in between changes, but you can at least work without the added steps of sharing/publishing between changes.
I'm curious if you've never experienced problems using this process? I'd like to consider this but hadn't because of all the dire warnings I've seen about working from a cloud or network drive. Never understood why the claimed latency issues would affect these files any differently that other desktop apps.
I haven't experienced any problems other than the typical problems in dealing with cloud files. Utilizing the story on a shared drive/Teams has been a life saver for us. So far so good.
how would you open a MS Teams file directly from the storyline?
In MSTeams under Files you may either use the Sync option to create a link to your hard drive or Open in SharePoint and select the option to Add Shortcut to OneDrive. Open Storyline and select (at the bottom) "Browse for more..." Now that you have the file accessible from your File Explorer window, you can locate the story file and Storyline will open it. Once you've opened the file in Storyline it will appear under "Recent" the next time you open Storyline, so you don't have to browse for it each time. I hope this is helpful.
Hello, Arin!
Collaboration in Rise and Storyline are a bit different. Let's explore the options in each one!
- In Rise, collaborators can create and edit different lessons in a course at the same time or take turns fine-tuning the same lesson. As you mentioned, Rise will let you know who is working on what lesson.
- In Storyline 360, team members can create a library of shared team slides that everyone can access right from Storyline 360. But unlike Rise, only one person can work inside a Storyline file at a time.
I would suggest having each team member work on one section of the Storyline course in separate files. Once each section is complete, share the slides with the whole team. Then, combine all the shared slides into one final project!
Any changes on collaborative work in Storyline 360 for 2020?
I agree. Our team is currently experiencing the same struggles mentioned already. We are in the same office, and we have shared the file on a flash drive or via MS Teams. To add to the difficulty, it seems like each time the next person opens the file, things that person doesn't even touch become broken. Quiz scoring, photos nudged off center, it really just goes on and on. We are working well together, but the tool itself is frustrating us.
Would indeed be very good to have a proper teamworking solution in Storyline. Teamslides are just not enough for cooperating in titles. +1 for that.
Adding my vote to this thread! Honestly, investing programmatically in developing a SaaS solution for real-time, collaborative Storyline authoring would be a strategic competitive advantage for Articulate.
I just look to all the really incredible online tools like photo editing, infographics, docs, etc. where my team can work on things simultaneously and wonder why this can't be done for instructional design/development.
All the workarounds (at the team level) add time, cost, grief, and risk to each project. Articulate — if you build the solution, you have a whole community of companies and people who will buy it.
Hello Alyssa,
Thank you so much for this information!
This was very helpful, considering our projects we will have a little bit more trouble working on separate sections, but we may be able to coordinate better now knowing that only one person can be in certain modules at one time.
We will communicate who is working in which module, and when, so that our edits are saved.
Thank you!
Happy to help, Arin! And as you're collaborating with your team, be sure to share any feedback you may have on how we can make Teams collaboration process and features even better! 🌟
Hi Manoel!
We don't have any upcoming changes to share publicly but we love hearing new ideas. Is there a specific feature you're looking for?
As always, you can share ideas with us in the form of a feature request!
It would be nice if access to review-publishing and Rise-embedding could be shared by collaborators (or in a user group).
We are working on a project with 10 Storyline courses with multiple users. Feedback on the modules can be processed by any user, but only the first publishing user can publish a new version of the same course and only this user can embed the storyline object in a Rise module.
Are there any plans to improve this (or are there options available already that we don't know about)?
Kind regards,
Joris
