Forum Discussion
Storyline 360 Collaboration Possibility?
Hello I'm wondering if there is a way to collaborate on Storyline 360 projects- like our team has in the past with an owner and a couple of collaborators in Rise.
Attached are two photos, they are the closest pieces of information I found that are what I am looking for.
We tried using team slides today, and it appeared to be an issue, as it seems we were both in one of the projects at the same time, and when this would happen before in Rise you could see that someone else was in a certain Lesson because Rise would let you know.
Could team slides be used like this for us in the future, but we would have to coordinate on who was working on which projects at what time? Or will it always make us save the project as a new project? Essentially duplicating the project each time it is opened by someone else and edits are made?
I am looking for a good way to collaborate on our projects in Storyline 360 where we can all make edits- and not have to worry that we are making edits or changes to an 'older version' of our training modules.
Hope this makes sense! Any help would be great! Thank you!
Hi, everyone!
I have some great news to share!
We’ve just released an update for Review 360 which includes cool new features:
New: Create shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project.
And because Review 360 is a web app, there's nothing to install! New features and fixes are available immediately.
Please let us know if you have any questions by reaching out to our Support Engineers directly.
Have a great day!
Hi, Manpreet.
Since this is an older discussion, Christina might not be subscribed, but you're welcome to contact them directly through their profile by clicking on their name and selecting Contact Me.
We were trying Articulate 360 and now realize, because of state time requirements, it is not going to work. Students can just scroll through the slides then get straight to the exam. We are currently using Captivate and it is a real chore to get through. Is Storyline any easier than dealing with Captivate? Currently, a course gets finished, we have to create a spreadsheet for changes by slide number and changes are made. We go through this process twice. So many opportunities to miss things and have to back track. Also, it would be great if there was at least the ability to have suggested edits by the slide. Anyway, does anyone have experience with both Captivate and Storyline?
Hi, everyone!
I have some great news to share!
We’ve just released an update for Review 360 which includes cool new features:
New: Create shared team folders in Review 360 to organize your content, assign permissions, and invite collaborators. You can even allow multiple authors to publish new versions of a course to the same Review 360 project.
And because Review 360 is a web app, there's nothing to install! New features and fixes are available immediately.
Please let us know if you have any questions by reaching out to our Support Engineers directly.
Have a great day!
Hello Kelly,
The shared folders are helpful for our teams. We look forward to using this added feature. Here are a few questions from our team to clarify what we can and cannot do with Storyline 360 within Review 360.
- Design teams can upload updated Storyline 360 files to a Team folder. But can they download files from these folders? If so, where are these settings?
- Are these the only tools available to teams? (Image above, plus the ability to provide Review/Feedback)
- Can teams edit a Storyline project directly within Review 360 as they can with a Rise 360 project? OR,
- Must teams work within their own Storyline 360 app, on their workstation, to edit/update Storyline projects before "uploading a new version?"
Our team is trying to determine the best way to improve our sharing of Storyline files, and how to utilize this new functionality as we determine our workflow.
Thanks for your help!
Hello Molly,
Happy to chime in!
Allow me to address each of your questions individually.
- The 'Upload new version' option shown in your screenshot is for manually uploading a new version of a course in Review 360. Download of files is currently not a supported feature. You can check out this article to learn more about uploading courses manually in Review 360.
Review 360: Manually Upload Storyline 360 Courses - In Review 360, yes that is correct. If you're working in Storyline 360, you can check out other available features such as Team Slides to allow for more collaboration within your team. Learn more about Team Slides here:
Storyline 360: Using Team Slides for Collaboration - No they cannot.
- Yes, this is correct. Authors will need to manually work on a Storyline 360 project locally before they can publish a new version to Review 360. Multiple authors working on a single file is not an available feature right now.
Let me know if you have any questions!
- The 'Upload new version' option shown in your screenshot is for manually uploading a new version of a course in Review 360. Download of files is currently not a supported feature. You can check out this article to learn more about uploading courses manually in Review 360.
Thank you, Joe.
I appreciate your response and the additional resources.
Clarification of how to use the 360 Teams folder and 360 Storyline tools more efficiently is helpful!
To follow up on items #3 & #4, are there plans to make Storyline 360 more web-based that would allow teams and collaborators to edit Storyline projects that are in construction?
Hi Molly, If you read through the thread comments from 2-3 years ago you'll see we users have developed and discussed some work arounds that work for some of us with regard to team collaboration in Storyline. The Articulate staff may not have plans to make it easier to collaborate, but those of us using this tool can't wait, so we've figured it out. If after reading through the comments and trying the suggestions, you don't find something that works for your team, please feel free to reply to me and I'll try to figure out how we can meet 1:1. I can only provide suggestions based on my own experience and available technologies, but it's always worth a try.
Christina, I do appreciate the feedback and your recommendation. It took a while to dig through that conversation. What you all do as a team is similar to what we have been discussing as a team...we are in the theory phase, and you all have developed a practice that flows reasonably.
At the same time, I vote with Tommy's post (below). Though the Teams (BETA) does allow us to share by uploading files, we cannot download them - even if we are simply sharing templates for a project. These files definitely need to live elsewhere - Google Drive, Dropbox, etc.
Molly
Hi Molly,
I'm happy to jump in! There is currently no plan to make Storyline web-based like Rise 360; the advantage of this setup is that you can develop Storyline courses even when offline.
Only one person can work inside a Storyline file at a time. However, team members can create a library of shared team slides that everyone can access right from Storyline 360. One way to collaborate is to have each author work on one section of the Storyline course in separate project files. Once each section is complete, share the slides with the whole team. Then, combine all the shared slides into one final project.
If you require any further information, please let me know!
Thanks, Eric! Appreciate your response!
You're welcome, Molly! Enjoy the rest of your day! 🙂
+ 1 vote for real-time team-collaboration in Storyline-projects. We constantly have to notify each other when doing changes to the files which is stored on a cloud-solution and shared between us.
Team-slides just does not cut it.
+ 1 vote for this option, as well, Tommy.
I am not an advocate for this space being a storage/reservoir for completed projects. We have our storage spaces for that.
If the platform was designed for teams to work on "current projects" only, that would be amazing!
Hey Christina,
Thanks for sharing that. We can share and download files from our cloud services. That's not the problem. Like you, we find that we have to be very clear about what part of a project we are working on so as not to overwrite.
Perhaps what I have access to in Review 360 for Storyline depends on my role at the administrator level. But, even our system Admins have the same permissions in Review 360.
The Teams BETA allows our team to do the following at the folder level:- Create a new folder, rename the file, move the folder, set folder sharing, and delete.
At the file level, I can rename the file, get a public review link, upload a new version, duplicate this project, move it to a new folder, and delete.
The biggest benefit we see for Team Review 360 is that I can make sure everything that I have previously uploaded to my personal folder can now be shared with my team. We don't have to send separate links for all files in a particular course/project.
However, I don't see a way to download Storyline project files from this location.
Again, unless these settings are above my level, we can easily address that as a team as we are just acquainting ourselves with Storyline as a team and working to establish best practices for sharing project files.
Thanks again, for responding! Very helpful!
I think the difference is we're not using Team Review 360 and saving stories to that site, we're using our own cloud storage folders. Which means we have more control, I think. We may be very simple in how we handle things and we only have a team of 2, me and my designer. Plus voice over actors. But I get in and make updates based on stakeholder reviews just like my designer does. So we can work in the same file together in full collaboration. Here's a snippet of what one of our file folders looks like to give you an idea. We're saving the storyline file (*.story) right to our shared folder then just open it from the Storyline app.
Here's the steps we follow to open the file:
Open Storyline app and either pick from recent files or Browse for More
When Browse for More is used it takes you to File Explorer where we have linked our SharePoint/Cloud folders to Explorer for ease of selecting files.
Pick the *.story file and Open.
That's it. I hope this is helpful. Very low tech.
