Consider the following tips:
- If your presentation includes animations, it's best to sync those first. Then add your annotations.
- If you'd like to use PowerPoint's slide notes as a transcript while you're annotating, go to the Articulate tab on the PowerPoint ribbon, and click Options. Select the Other tab on the left edge of the window, and mark the box to Show notes pane on narration window. Click OK. (See also Setting Presenter Options.)
Here's how to annotate slides:
- In PowerPoint, select the slide that you want to annotate.
- Go to the Articulate tab on the PowerPoint ribbon, and click Add Annotations.
- Before you start, choose how your annotations should display.
- Show One: This option only lets one annotation display at at time. When an annotation appears on the slide, the previous annotation disappears.
- Show All: This option lets multiple annotations remain on the slide at the same time.
- Choose one of the annotation Shapes, and use the Style options to customize its Fill, Outline, and Effects. (If you want to see how the shape will look, click anywhere on the slide before you begin annotating. To remove your practice shapes, click Clear All.) Tip: To reset annotation shapes and styles to their default options, right-click any of the annotation shapes and choose Reset Annotations.
- Click Start Annotation when you're ready to begin. Your narration will play, and animated objects will begin to appear.
- At any point while the slide is playing, click the screen where you want an annotation to appear. Continue adding annotations while the slide plays. If you need to switch to a different shape or style, click the Pause button. Make your selections, and click Resume to continue adding annotations. Click Clear All at any time to remove all annotations that are currently displayed on the screen. (This won't delete any annotations. It'll simply hide them at the point in the narration when you clicked the button.)
- When you're finished annotating the slide, click Stop Annotation, or wait for the narration to complete.
- Use the Play/Pause and Stop buttons to preview the annotations you just added. If you need to start over, click Start Annotation again, and Presenter will overwrite your previous annotations for the current slide.
- When you're done, click Save & Close to return to PowerPoint, or use the slide selector to annotate a different slide.