Editing audio in Articulate Presenter

Use Articulate Presenter's built-in audio editor to fine tune your narration and animation timings. Here's how:

Launching the Editor

To launch the editor, go to the Articulate tab on the PowerPoint ribbon, and click Audio Editor.

We'll explore each of the audio editing features below.

Zooming the Audio Waveform to a Single Slide

When the audio editor first opens, you'll see the audio waveform for your entire course all at once.

Often, it's helpful to drill down to a specific slide when you need to make precise edits. To do so, just click a slide thumbnail in the left navigation pane. The waveform will zoom in until the waveform for the selected slide fills the screen.

Zooming for Precise Editing

The audio editor provides the following options for zooming to achieve even more precise editing. 

  • The easiest way to zoom in or out is to simply scroll your mouse wheel.
  • Another option is to use the zoom slider in the lower right corner of the window. Drag the slider to the right to zoom in. Drag the slider to the left to zoom out. Click the Show All button on the ribbon to return to the entire waveform.
  • To zoom in to a specific portion of the waveform, use your mouse to select just that portion of the waveform. Then click the Zoom Selection button on the ribbon to fill the screen with the selected portion of the waveform. Click the Show All button to return to the entire waveform.

Previewing Audio

To hear a preview of your audio, use the Play/Pause and Stop buttons in the lower left corner of the window.

Or, right-click the audio waveform, and select Play to preview your narration.

To hear just part of the audio, use your mouse to select a portion of the waveform. Then use the Play/Pause and Stop buttons, or right-click the selection and click Play

Recording Narration

You can record additional narration in the audio editor, or replace some or all of the audio waveform with an entirely new recording. Here’s how:

  1. To record additional narration, click the waveform at the point where you want to add audio. The playhead (red vertical line) will move to the point on the waveform where you clicked.

    If you'd rather replace some of the existing audio, use your mouse to select the portion of the waveform you want to overwrite.

    If you want to re-record all the audio in your course, press Ctrl+A to select the entire waveform. It'll be overwritten in the next step. 
  2. Click the Record button in the lower left corner of the window.
  3. The Record Microphone window will open. When you're ready to begin recording, click the Record button.
  4. When you've finished recording, click the Stop recording button.
  5. To preview your recording, use the Play/Pause and Rewind buttons.
  6. If you need to record your narration again, simply click the Record button to start over. Or, if you want to delete your narration altogether, click the Delete button.
  7. If you change your mind about recording narration and would prefer to import audio instead, click the Import audio file button. Browse to the file you want to use, and click the Open button.
  8. Click Save.

Importing Audio

Need to import additional narration? You can do that, too. Here’s how:

  1. Click the waveform at the point where you want to add audio. The playhead (red vertical line) will move to the point on the waveform where you clicked.

    If you'd rather replace some of the existing audio with an imported file, use your mouse to select a portion of the waveform.

    If you want to replace all the audio in your course with an imported file, press Ctrl+A to select the entire waveform. It'll be overwritten by the imported audio file. 
  2. Click the Import drop-down arrow on the ribbon, and choose either Single file or Multiple files. Or, click the round Articulate button in the upper left corner, scroll to Import, and choose either Single or Multiple.
  3. Depending on whether you're importing a single file or multiple files, do one of the following:
    • Single file: Browse to the file you want to use, and click the Open button. Then choose where the file should be imported: Current positionBeginning of slide, or End of slide.
    • Multiple files: The Import Audio window will open. See this tutorial for instructions.

Exporting Audio

Presenter lets you export a copy of your audio, which is great for backup purposes or when you need to reuse it elsewhere. Here's how:

  1. Click the round Articulate button in the upper left corner of the window, scroll to Export, and choose either WAV or MP3.
  2. Browse to the location where you want to save your exported audio, and click Select Folder.

Presenter will create a separate file for each slide in your course that includes audio.

Tip: To export all your narration to a single audio file, see this tutorial.

Cutting, Copying, and Pasting Audio

To cut or copy:

  1. Use your mouse to select a portion of the audio waveform. 
  2. Then do any of the following:
    • Click either Cut or Copy on the ribbon.
    • Right-click the selection, and choose Cut or Copy.
    • Press Ctrl+X to cut or Ctrl+C to copy.

To paste:

  1. Click the waveform at the point where you want to paste audio. The playhead (red vertical line) will move to the point on the waveform where you clicked. 
  2. Then do any of the following:
    • Click the Paste button on the ribbon.
    • Right-click and select Paste.
    • Press Ctrl+V to paste.

Deleting Audio

First, do any of the following to select the audio you want to delete:

  • Use your mouse to select a portion of the waveform. 
  • To select an entire slide, just click the slide thumbnail in the left navigation pane.
  • To select the entire course, press Ctrl+A.

Then click the Delete button on the ribbon, or right-click and choose Delete.

Adjusting Slide Markers and Animation Markers

It's easy to tweak slide and animation timings in the audio editor. Slide markers (gray vertical lines) indicate where slides begin. Animation markers (blue vertical lines) indicate where "on click" animations occur.

To adjust the timing of a slide or animation, do either of the following:

  • Drag its marker left or right along the waveform. (Note: You can't drag one marker past another. In other words, you can't reorder slides or animations by rearranging their markers.)
  • Click the waveform where you want the next slide or animation to begin. Click Set Next Slide or Set Next Animation on the ribbon, or right-click and choose either option.

Adding Silence

Insert silence into your audio waveform to improve phrasing. Here’s how:

  1. Click the waveform at the point where you want to insert silence. The playhead (red vertical line) will move to the point on the waveform where you clicked.
  2. Then click the Silence button on the ribbon. Or, right-click and select Insert Silence.
  3. When the Insert Silence window appears, enter the number of seconds of silence you want to add, or use the arrows to increase or decrease the value.
  4. Click OK.

If you'd like to replace part of the waveform with silence, do the following:

  1. Use your mouse to select a portion of the waveform.
  2. Click the Silence button, or right-click and select Silence Selection. Unlike when you're adding silence (see above), you won't be asked to specify the number of seconds. Instead, silence will simply replace the portion of the waveform you selected.

Changing the Volume

You can change the volume of your audio by clicking the Volume button on the ribbon and using the slider to reduce or increase the volume.

If you only need to change the volume for part of the waveform, use your mouse to select that portion of the waveform. Then click the Volume button on the ribbon, and use the slider to adjust the volume.

Correcting Mistakes and Saving Changes

If you make a mistake or change your mind, use the Undo and Redo buttons in the upper left corner to correct it.

When you're finished, click the Save & Close button to return to PowerPoint.

Tip: You can also close the audio editor without saving your changes. Just click the X in the upper right corner.

You Might Also Want to Explore:

Recording Narration
Importing Audio
Splitting a Single Audio File Across Multiple Slides
Exporting Audio

Related Content