Forum Discussion
How can you manage many courses within a team in Rise360? Is it even possible?
We are moving a lot of our course development from Storyline to Rise but have started noticing some significant problems with the course management (to the point that we may need to consider a different product).
We will be producing 100+ Rise courses per year as a team, but it doesn't look as though there will be any usable way to manage this.
The issues we have identified so far...
- No way to view courses that are not in a folder, and no way when looking at all courses to tell if they are in a folder (and which folder if they are)
- No support for nested folders to support more complex course hierarchies
- No search box for courses at the top to filter them (or any basic filtering of courses)
- No course archiving for old courses
- No shared folder structure for the team - should include features like automatically sharing courses moved to that folder with selected team members
- No usable backup process - either online or offline
- No version control or way to snapshot and rollback courses
Is anyone using Rise360 at scale with a lot of courses? If so, how do you manage it?
Any suggestions and advice will be gratefully received!
Thanks,
Rob
Hi everyone!
We are excited to share that we have released Rise 360 Team Folders! You can now create shared team folders in Rise 360 to organize your content and share content with collaborators even faster. We know this has been a popular feature request and we can't wait for you to finally check it out!
Your Rise 360 dashboard will look a little different but don't worry. You can find all of your content, personal and shared, in the My View section. If you run into any snags or have additional questions about Rise 360 Team Folders, our team is available in this discussion or in a support case.
Thanks for posting this Rob, we are experiencing the same issue. We have not found a way to manage it and found your post in the hope someone had a suggestion.
Seems like we are not alone...
I hope a solution is forthcoming.
We're in the same boat now too. My colleagues and I have taken advantage of Rise 360 to produce lots of short SCORM content rapidly, which has been great. But now we're facing the project of translating many of those courses in up to 12 additional global languages for our employees overseas. That obviously balloons the number of Rise courses in my account, and every step of the process that used to be one click is now 12 (such as applying localized labels, and import / export of XLIFF files). And yes, the course management in the Rise portal is a total joke. I'm at over 300 courses, and I'm barely getting by, simply by inserting an ugly-but-useful code (course# + version + language code) in the titles of the courses themselves - and then relying on nothing more than CTRL-F to search the screen! Even that doesn't work all the time, when the course list automatically reflows and hides part of the titles.
Since there doesn't appear to be any great alternatives for managing or even exporting all of this content over to Storyline (which would slow down development but at least provide more management tools), I'm close to hitting pause on Articulate among our team and seeking out a better, more scalable production tool before we invest much more effort in Rise production.
Greatly agree, the team collaboration features in Rise360 are severely lacking.
+1 Articulate please listen. Any professional use relies on these team functions
I'd just like to echo that we are experiencing the same issues - and I'd love to get an update!
Throwing my voice into this one. @Crystal - is there any update to getting this functionality addressed in product? We're gearing up for a lot of short-form content in Rise 360 and we are going to be able to need a way to properly manage it all within the tool for the team vs the dump-it-all-in-one-bucket approach that is in place now.
Would love an update on this, This is such a critically needed feature. Any updates at all? This is request is 2 years old.
Rob, thank you for that thoughtful list of what you need to make working with a lot of authored content easier. I don't have an update right now, but I'll make sure we share any changes here.
Another vote for stronger course management for teams - at the very least, a filterable list of all courses and a way to see (and ideally bulk set!) permissions on created courses.
I just wanted to add another vote for this. We are heading towards an unmanageable number of courses with more in the works. The file management functionality, especially with a team, is lacking. I would also love to be able to filter and sort by owner and mark the status of a course: in development, in review, and final.
