Forum Discussion
New in Review 360: Team Folders
We're ecstatic to launch Review 360 team folders for Articulate 360 teams. Now any seatholder can manage and publish new versions of the same Review 360 items, making it easier than ever to collaborate on multiple projects.
When you launch the Review 360 dashboard, you'll see three main sections in the sidebar: Private, Team, and Deleted Items.
After you publish your content to Review 360, you'll find it in the Private directory. When you're ready to share it, move it to the Team directory, where every team member can access it.
Want to share your content with only a few people? No problem! Create a folder under the Team directory, give it a name, then select who you want to share it with. If "Everyone" shows as an editor, hover over it and click the trash icon to remove it.
Once your content is in the Team directory, members with access will see it listed when publishing a new version of an existing item to Review 360.
If you’re an Articulate 360 teams subscriber, you can access this new feature immediately in Review 360. And if you don’t have Articulate 360 but want to try out this feature, you can start a free 30-day trial. For more detailed information about this feature, check out our user guide: Review 360: Share Items with Team Folders.
71 Replies
Is it possible for a folder to have multiple owners?
I went to use this for the first time, but when I opened Review 360, there was not a "Teams" folder. I can do a search for the folder and find it that way, but cannot move anything into it.
Thanks for any assistance.
Hi Barry,
It looks like you're subscribed to an Articulate 360 individual subscription. The "Teams" folder feature is only available for Articulate 360 Teams subscribers.
Let me know if you have any questions!
Well, that answers that question. Thanks,
Barry
We started receiving Review 360 Comments to our asset mgmt e mail. How can i turn those off?
Hi Debbie!
Is it your project that you're receiving notifications on? If so, you can mute notifications for the project to not receive emails. The steps are listed here.
Hello and thank you
I am not a user but I am an admin. I am not sur where to go for this.
Im sorry but I cant find the screen that is shown below.Can you assist?
THANK YOU
I have an active account but I'm not showing this new feature. Please assist.
Hello Julie,
Happy to help!
The Team Folders (Beta) feature is only available to users who are part of an Articulate 360 Teams subscription. As per checking, you are currently subscribed to an individual subscription which is why you aren't seeing the option to use Team Folders.
Let us know if you'd like to upgrade to a Teams subscription and we'll be glad to help point you in the right direction!
Hi
I'm looking for a couple of clarifications on this feature.
Before this feature, it could be awkward if person 'A' published something on review, then left the organisation or had their Articulate Teams account transferred to another team member. In this kind of situation, the Review item(s) created by them could get lost or go into limbo.
Am I correct in thinking that if Review item(s) created by person 'A' were in a shared Teams folder, and person 'B' and person 'C' were assigned to that folder as Editor collaborators that the review item(s) would still be accessible to person 'B' and 'C' and all reviewer comments etc maintained even if person 'A's account was removed/reassigned?
Also, I can't readily see whether a team member who didn't create the Shared Teams folder can be made the owner or not. Is that possible, and if so, how?
Thanks for any clarification on these points you can provide.
PeteB
Hello Pete!
Great questions! I’m reading two questions from your post:
- What happens to review items and comments if the owner is removed or reassigned?
- When you remove someone from your team, you must transfer all their shared content to another member to complete the process. Included in this content are review items with their comments.
- Can you change the owner of a Shared folder?
- You can transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner.
Did I interpret those correctly? If not, please let me know!
Thanks, Lauren. I think you've answered the questions.
It sounds like both queries were addressed by the fact that when the person who either owned/setup the review items is removed from the team, that the site administrator gets to nominate another active team member. That new nominated team member will seamlessly adopt the items from the removed member.
That sound about right?
- What happens to review items and comments if the owner is removed or reassigned?
A colleague and I are collaborating on several Rise courses. She is the original owner and I am a manager on all the courses.
This morning I needed to publish a new version of a course for SME review. But even though I got the 'successfully published' notification, the Review version of the course was nowhere to be found - not in my dashboard, not in my colleague's dashboard and not in any of the Team folders we created in Review.
However, once she published the Rise course for the first time and moved it into the Team Review folder, I was able to see it and also publish updated versions going forward.
It would be very helpful if the ability to publish to the Teams Review folders was available for anyone listed as a manager without the course owner having to be the first. If this already is a feature, please let me know what I was doing wrong. Collaboration would be even easier if course managers/owners had full permissions to publish, especially if the course owner is out of the office.
Thanks!
Hello Jackie!
At this time, you'll need to publish the course to your personal directory before moving it to a team directory. I can see how it would be beneficial for everyone to have access to publish to the team directory initially. I'll add your comments to our log to share with the team!
Thanks for the update Lauren! And thank you for logging the feature request. We're loving the Teams folders so this would just bump the awesome factor :)
Is the only group option still everybody? When can we expect the option to add subgroups? I work for a large organization that has Articulate License holders across several departments and would like to share content with only my department without adding 18 people to 20+ folders individually.
Hello Maren!
The only option right now is to include everybody, but we have heard others asking for an option to have subgroups! This is currently logged as a feature request so I've added your comments to share with our team. We'll be sure to update you if this makes it on our product roadmap!
I thought that adding courses into the subfolders within a Team would do this, but after many attempts it seems like it doesnt (and your post confirms this). Looking forward to this feature because we have multiple depts across multiple countries.
Our team is still new to using the Team Folders functionality. We tested it today, and after my colleague moved an existing Rise course in Review (that had been reviewed by the SME with feedback) to a Team folder, I was able to publish a new version of the same Rise course however the SME comments disappeared. Is this expected behavior? I believe she just 'moved' the Review item to the team folder (rather than make a new version).
Hello Jackie,
Happy to help!
I did a test with a colleague using a shared course in Review 360 and I can confirm that comments should not be deleted when a new version of a course is published. If the comments weren't manually deleted by your SMEs, check to see is some of the comments were marked as resolved.
If the comments weren't deleted, please open a case with our support team here so we can investigate what caused your comments to disappear.
I'm struggling to fully understand the benefit of this enhancement for Storyline users. Nowhere does it state that this is only for RISE courses. However, since the ability to collaborate on a Storyline file is not available am I correct that this really is only a RISE benefit? We use both but author most often in Storyline and just want to be sure I'm not missing something with this benefit as it sounds super helpful!
Hello Esther,
This new feature will work for Storyline 360 users as well, but you'll need to share your project file with other authors so they can work on the file and publish to a single Review 360 course. You can use the new Cloud Backup feature if you would like to quickly share a copy of the file that you're working on with other team mates.
When your team mates are ready to publish your Storyline 360 course, they'll have the option of publishing to existing items that have been placed inside Team Folders, similar to what is shown in the screenshots:
Let me know if you have any questions!
It would be great if we could share entire folders for review (not editing/publishing). I often have to have multiple courses reviewed by the same people and I would love the ability to share an entire folder with them rather than sharing multiple individual links.
