If you're using a learning management system (LMS) to distribute and track e-learning content, you'll want to use the LMS publishing option in Storyline 360. Here's how.
- Enter Title, Description, and Folder Location
- Enter Additional Project Info for the Articulate Mobile Player
- Choose Your Publish Formats (Classic Player Only)
- Adjust the Player Properties and Quality Settings
- Choose to Publish a Slide, a Scene, or the Entire Course
- Choose Reporting and Tracking Options
- Distribute Your Published Course
- Go to the Home tab on the Storyline ribbon and click Publish.
- When the Publish window appears, select the LMS tab on the left.
- Enter the Title the way you want it to appear in your published output. It defaults to the name of your project file. (Changing the title won't affect the name of your project file.)
- Use the Description field to give learners a synopsis of your course. The description appears on information cards in the Articulate Mobile Player app.
- Use the Folder field to choose where you want to publish your course—for example, your computer desktop. Click the ellipsis button (...) to browse to a location. Storyline will create a new folder in that spot with all the files needed to operate your course.
Important: Always publish to your local hard drive. Publishing to a network drive or a USB drive can cause problems with your published output. After publishing to your local hard drive, upload the output to your LMS for testing and distribution.
If learners use mobile devices with the free Articulate Mobile Player app, you can display additional project information in the published course, such as the author, duration, and version number. Click the ellipsis button (...) next to the Title field to open the Project Info window.
- The Title and Description fields are the same as those on the Publish window (see the previous step).
- The image below the Title field will be the course thumbnail in the Articulate Mobile Player library. By default, Storyline uses an image of the first slide in your course, but you can choose a different image. Just click the hyperlinked text below the image, then select a different slide or click Picture from File to choose an image on your hard drive.
- Author, Email, Website, Duration, Date, and Version appear on the content information cards in the Articulate Mobile Player library.
- The first Identifier is a unique string of characters assigned by Storyline that your LMS uses to identify your course. If you're republishing a course that's already in your LMS, don't change the value in this field.
- Keywords aren't currently used. They'll be used in a future version of the Articulate Mobile Player.
When you're finished customizing the project information, click OK to return to the Publish window.
When you use the modern player, which is the default style for new projects, you’ll get HTML5-only output that works beautifully in all major browsers on desktop and mobile devices. Courses that use the modern player don’t have any Flash content, so they’ll continue to work when browsers stop supporting Flash.
When you use the classic player, you get to choose HTML5 output, Flash output, or both. So if you need a Flash version of your course, be sure to choose the classic player, then follow the steps below to choose your publish formats.
- Click the Formats property on the Publish window to open the following Publish Formats dialog.
- Use the Publish As slider to choose one of these options:
HTML5 This publishes your course as HTML5-only output. HTML5/Flash This publishes your course as HTML5 first with Flash fallback. Learners will see HTML5 output if they’re using a supported HTML5 browser. If not, they’ll see Flash output. Flash/HTML5 This publishes your course as Flash first with HTML5 fallback. Learners will see Flash output if they’re using a Flash-enabled browser. If not, they’ll see HTML5 output. Flash This publishes your course as Flash-only output.
- If you choose one of the publish formats above that includes Flash output, you’ll also have the option to include Articulate Mobile Player output. Just mark the box to Use Articulate Mobile Player for iOS and Android.
Important: The Articulate Mobile Player doesn't support AICC, SCORM, or cmi5 courses. To use the Articulate Mobile Player with LMS courses, you must publish Tin Can API (xAPI) output. See below.
Articulate Mobile Player output is the default view for learners with iPads and Android devices.
The accompanying option to Allow downloading for offline viewing isn’t supported for LMS content. Learners who attempt to view an LMS course offline will be prompted to reconnect to the internet.
- Click OK to save your selections and return to the Publish window.
Use the Properties section of the Publish window to make last-minute changes to your course player and quality settings.
- The Player property shows the name of the player currently assigned to your project. (The player is the frame around your slide content.) To make adjustments to your player, click the player name to open the player editor.
- The Quality property lets you control the compression settings for audio clips, videos, and pictures. The quality settings default to whatever you used the last time you published a course. To change them, click the Quality property, make your adjustments, and click OK.
- Choose Standard if you want to use the default settings: optimal video quality of 5, audio bitrate of 56 kbps, and image quality of 80%.
- Choose Custom if you want to define your own quality settings. Drag the slider for any of the three values to change the compression. Higher values give you higher-quality output but also larger file sizes (which means longer download times). Lower values give you smaller file sizes and faster download times, but the visual and audio quality will be lower as well.
Tip: Image compression only applies to JPG files.
- Mark the Optimize Audio Volume box to normalize audio throughout your course for consistent volume across all slides.
Tip: If your course audio already has consistent volume, you can speed up the publishing process by unchecking this option.
By default, Storyline will publish your entire course. However, you can now choose to publish a specific scene from your course or even just a single slide. This is helpful when you want to publish multiple courses from the same project file.
Just click the Publish property, then choose the entire project, a single scene, or a single slide.
Click the Reporting and Tracking button to open the following window, where you can choose how your LMS reports and tracks learners' progress.
- Click the Reporting tab in the upper left corner, then choose a standard from the LMS drop-down. Ask your LMS administrator if you're not sure which standard to use. Storyline 360 supports cmi5, Tin Can API (xAPI), SCORM 2004, SCORM 1.2, and AICC.
- Complete the fields in the section called LMS Course Information. If you're publishing for SCORM, also complete the section called LMS Lesson SCORM Information. Here are a couple of tips to bear in mind:
- The Identifier is a unique string of characters assigned by Storyline that your LMS uses to identify your course. If you're republishing a course that's already in your LMS, don't change the value in this field.
- If you choose Tin Can API, you'll see a field called Launch URL. Enter the full URL for the story.html file if you plan to host the content on a server that's separate from your LMS.
Typically, you'd host your content on a separate server if your LMS supports Tin Can API but hasn't yet allowed private content authorization for mobile apps. Find out more here and here.
- For SCORM and AICC content, choose your LMS Reporting option. This is the wording you want your LMS to display for learners' statuses in reports. (This option isn’t available or necessary for cmi5 or Tin Can API content.)
- Click the Tracking tab on the left side of the window and choose any combination of the following options. You can choose one, two, or even all three tracking options. Whichever option a learner completes first is the one that gets reported to your LMS. Learn more about tracking multiple completion criteria.
- When the learner has viewed # slides: Mark this option to trigger course completion when learners view a certain number of slides. You can choose a percentage or a fixed number. Then decide which slides get counted—all slides or just those with slide numbers. Learn more about tracking slides viewed.
- When the learner completes a quiz: Mark this option to track learners based on their quiz results. You can let Storyline keep track of multiple quizzes and send results to your LMS for the first quiz each learner completes. Learn more about tracking quizzes. (This option will be grayed-out if your course doesn’t have any result slides.)
- Using triggers: Mark this option to track learners based on course completion triggers you added to your course. (This option is grayed-out if your course doesn't have any completion triggers.)
- Click OK to save your changes.
When you're finished making selections, click the Publish button. When the publishing process is complete, you’ll see the Publish Successful window with several follow-up options.
This launches the published course in your default web browser. However, it’s best to upload the published course to your LMS for proper testing.
This opens a new email message with a zipped file of your published course attached.
This option is helpful if you need to send your course to an LMS administrator for deployment.
This opens a window where you can enter your FTP credentials and transfer your output to a server.
This creates a zipped version of your course files in the same location where your course was published.
This is the most common choice when you publish for LMS. Upload the zipped course to your LMS.
This opens a file viewer where you can see the files Storyline just created. There will be multiple files and folders for a published course.
Tip: If your LMS requires you to identify the file that launches your course, point to index_lms.html.
Now that you've published your course, it's time to upload it to your LMS. The steps for this are different for each LMS. Contact your LMS administrator if you need help uploading, launching, or tracking content.
When learners launch the course, they'll see the right format (HTML5, Flash, or Articulate Mobile Player) based on the devices and browsers they’re using and the publish formats you included.