Forum Discussion
Collaboration with a team
Hello,
The training team at my company has expanded from just me to three total members, yay!!
We just finished our first large project, but not without some obvious shortcomings.
The collaboration and sharing of projects is extremely limited. We're forced to use our company's shared server for storage of Storyline files and if you've ever tried using Storyline out of a shared server you know it's not a good experience. We have to download the newest versions to our desktop, then overwrite the existing file on the shared server each time we make a change. As I'm sure you can imagine this caused some issues, and a few files actually got corrupted along the way.
We also can't figure out a way to allow anyone to publish an updated storyline file to our Review Team folder. The other team members are able to publish but not update existing projects, which means we lose all of the Review comments.
Do you have any suggestions for a smoother collaboration experience, or does it not currently exist?
Thank you,
Nate
4 Replies
In a previous organization, we used Box for collaboration, because the development team literally was global. Box works by having the file on the local machine, and backing it up to the cloud, while honoring check-in/check-out and version control. The upside is, your team can all be working the same file while maintaining version/revision control, with complete history.
In my current organization, we have re-created the Box environment using SharePoint 365. Again, the "working file" is on the local machine, with save/commits happening in the background to the development space on SharePoint. I can turn off sync once a project is completed so I don't have those files persisting on the local machine, and re-enable sync at any time, on a file/folder basis, if needed.
Did you ever find a solution to this? I'm attempting to find a solution before we get to this point.
We did not. We still use a shared drive and hope for the best...
Hello NateNagle and hkrell,
Thanks for reaching out! I completely understand the importance of maintaining a smooth workflow when collaborating on projects with your colleagues.
- Have you had the chance to use the Cloud Backup feature when you publish a Storyline 360 project to Review 360?
You can include the source file so it's downloadable from Review 360. This means you can store project files for multiple versions of a course without worrying about sharing them via a shared drive.
Here's how:
- In the Publish window, select either the Create a new item or Publish a new version of an existing item option.
- Check the Upload project file to Review 360 box.
- Click Publish, then open the Review 360 share link to access the uploaded content and project file.
For Articulate 360 Teams subscribers, only you and your team members with a creator license can access your project backups. For individual Articulate 360 subscribers, only you can access your project backups.
Let me know if you have any questions!
- Have you had the chance to use the Cloud Backup feature when you publish a Storyline 360 project to Review 360?
