Forum Discussion
New in Review 360: Team Folders
We're ecstatic to launch Review 360 team folders for Articulate 360 teams. Now any seatholder can manage and publish new versions of the same Review 360 items, making it easier than ever to collaborate on multiple projects.
When you launch the Review 360 dashboard, you'll see three main sections in the sidebar: Private, Team, and Deleted Items.
After you publish your content to Review 360, you'll find it in the Private directory. When you're ready to share it, move it to the Team directory, where every team member can access it.
Want to share your content with only a few people? No problem! Create a folder under the Team directory, give it a name, then select who you want to share it with. If "Everyone" shows as an editor, hover over it and click the trash icon to remove it.
Once your content is in the Team directory, members with access will see it listed when publishing a new version of an existing item to Review 360.
If you’re an Articulate 360 teams subscriber, you can access this new feature immediately in Review 360. And if you don’t have Articulate 360 but want to try out this feature, you can start a free 30-day trial. For more detailed information about this feature, check out our user guide: Review 360: Share Items with Team Folders.
Hi
I'm looking for a couple of clarifications on this feature.
Before this feature, it could be awkward if person 'A' published something on review, then left the organisation or had their Articulate Teams account transferred to another team member. In this kind of situation, the Review item(s) created by them could get lost or go into limbo.
Am I correct in thinking that if Review item(s) created by person 'A' were in a shared Teams folder, and person 'B' and person 'C' were assigned to that folder as Editor collaborators that the review item(s) would still be accessible to person 'B' and 'C' and all reviewer comments etc maintained even if person 'A's account was removed/reassigned?
Also, I can't readily see whether a team member who didn't create the Shared Teams folder can be made the owner or not. Is that possible, and if so, how?
Thanks for any clarification on these points you can provide.
PeteB
Hello Pete!
Great questions! I’m reading two questions from your post:
- What happens to review items and comments if the owner is removed or reassigned?
- When you remove someone from your team, you must transfer all their shared content to another member to complete the process. Included in this content are review items with their comments.
- Can you change the owner of a Shared folder?
- You can transfer ownership when removing the owner from the team subscription and selecting a new team member as the owner.
Did I interpret those correctly? If not, please let me know!
Thanks, Lauren. I think you've answered the questions.
It sounds like both queries were addressed by the fact that when the person who either owned/setup the review items is removed from the team, that the site administrator gets to nominate another active team member. That new nominated team member will seamlessly adopt the items from the removed member.
That sound about right?
- What happens to review items and comments if the owner is removed or reassigned?
I have an active account but I'm not showing this new feature. Please assist.
Hello Julie,
Happy to help!
The Team Folders (Beta) feature is only available to users who are part of an Articulate 360 Teams subscription. As per checking, you are currently subscribed to an individual subscription which is why you aren't seeing the option to use Team Folders.
Let us know if you'd like to upgrade to a Teams subscription and we'll be glad to help point you in the right direction!
We started receiving Review 360 Comments to our asset mgmt e mail. How can i turn those off?
Hi Debbie!
Is it your project that you're receiving notifications on? If so, you can mute notifications for the project to not receive emails. The steps are listed here.
Hello and thank you
I am not a user but I am an admin. I am not sur where to go for this.
Im sorry but I cant find the screen that is shown below.Can you assist?
THANK YOU
I went to use this for the first time, but when I opened Review 360, there was not a "Teams" folder. I can do a search for the folder and find it that way, but cannot move anything into it.
Thanks for any assistance.
Hi Barry,
It looks like you're subscribed to an Articulate 360 individual subscription. The "Teams" folder feature is only available for Articulate 360 Teams subscribers.
Let me know if you have any questions!
Well, that answers that question. Thanks,
Barry
