Presenter '09 includes an option to publish your presentation to Microsoft Word. This can be a nice tool for situations when you want to provide learners with a printable copy of your course content, of if you want to provide a text-based copy of your content to a reviewer or a translator.

Here’s how to publish your presentation to Word:

  1. With your presentation open in PowerPoint, select Publish from the Articulate menu.
  2. Choose Word from the left edge of the window.
  3. In the Folder field, enter the location on your hard drive where you want your Word document to be created. You can click the ellipsis (…) button to browse to whatever location you like.
  4. The Published title defaults to the name of your PowerPoint file, but you can change this if you want. The name you enter will be used for the folder in which Presenter creates your Word file.
  5. The Presenter selector allows you to choose the presenter(s) whose info you’d like to include in your Word document. (Learn more about presenters here.) The choice you make will only affect your output if you choose Storyboard for the output type.
    • If you choose None selected, your Word document won’t include any presenter info.
    • If you choose a single presenter from the list, that person’s info will appear on the first page of your Word document along with other general presentation info.
    • If you choose Use slide-level presenters, then your Word document will include slide-by-slide presenter info, according to the presenters you assigned in your Slide Properties when you built your presentation.
  6. For Output type, choose one of the following:
    • Storyboard: This gives you a 3-column Word document that includes detailed slide information, a thumbnail of each slide, and any narration text you’ve added to PowerPoint’s notes pane.
    • Presenter Notes: This gives you a simple Word document that lists the slide number and title, along with any  narration text from PowerPoint’s notes pane.
  7. Click Publish.

That's all there is to it! Presenter creates your published presentation in the folder you specified. When publishing is complete, you'll see this pop-up, and you can choose whichever option suits you:

  • View Document:  This opens your Word document in Microsoft Word so that you can take a look and make any edits you like.
  • Email:  This opens up a new email message with a zipped file of your published output attached. This might be helpful if you need to share your interaction with an SME or other reviewer.
  • FTP:  This pops up a window where you can enter your FTP credentials and transfer your output to your website.
  • ZIP: This creates a zipped file of your output.
  • Open Folder:  This opens a file viewer where you can see the file Presenter just created. From there, you can move it, rename it, copy it, etc.

What About Engage Interactions and Quizmaker Quizzes in Your Course?

If you’ve added any Engage interactions or Quizmaker quizzes to your course, their content won’t be included in the Word document. You’ll need to publish each interaction and quiz separately from Engage and Quizmaker, respectively. Check out the following tutorials to see how:

Publishing an Interaction to Word
Publishing a Quiz to Word