I want to create a trigger that automaticallhy sends and email to our learning and dvelopment team when a user does something in a course but I'm having trouble with the syntax.
If i set the trigger to mail to, and enter the email address I can get it to launch outlook but it won't populate the send to, subject or body fields.
I want it to send to a particular address with the following
When you apply the Jump To URL/File trigger, you'll also be able to click the little globe icon to set the browser window properties, and you'll probably want to use "Display in current browser window."
Wow - thanks Jeanette. THat code generator did the trick for me! My email, subject and body are now all prepopulated. The only answer I now need to hunt down is how to extract survey answers and include them in the email body or in an attachment. Any more great solutions are welcomed!
Hi Isa, unfortunately there isn't a turn-key feature that allows you to email results from a quiz or survey in Storyline. There's really no way to transmit results reliably and consistently via email, because there are so many limitations related to different users' security settings and email clients.
If you need to report or track results from quiz or survey questions, you'd want to explore using a SCORM- or AICC-compliant LMS, or Articulate Online. If cost is a concern, there are quite a few free LMS options out there... here are a few you could explore:
I tried using the email encoder, and it didn't work for me. My company uses Lotus Notes, not Outlook. Would that create additional problems when trying to generate an email from a Storyline project?
Hi Sharyn! I'm not a Lotus Notes user but I do know that product doesn't allow JavaScripts or HTML submits, so that's likely why it's choking on the mailto: trigger. If you want learners to email something, you might need to just provide onscreen instructions for them rather than use a button and trigger.
HI Jeanette. I have a similar problem as Ari - I'm trying to create an "Ask the Expert" button (or link in 'Resources'). I tried the code generator you provided in your reply, but I get an 'Invalid URL' error...any other ideas?
Hi All: Just curious - is there a way to use the code from one of the generators above, but to use a text variable instead of a single email address? Will the code allow/recognise the variable? Sorry if that's a dumb question! Cheers, Mara
We need it sent to one central address so haven't thought about it. I would wager that if you wanted to have a range of options the best way to do it would be to create a button for each one. i.e. click here to send to craig, click here to send to Tamara etc.
We need it sent to one central address so haven't thought about it. I would wager that if you wanted to have a range of options the best way to do it would be to create a button for each one. i.e. click here to send to craig, click here to send to Tamara etc.
That way you avoid user entered erros on emails.
hope this helps.
r.e.
Thanks What I'm trying to do though is set it to send an email through to a person's manager. At the start of the course they will enter their own name, email address, and their manager's name and email address. These variables will be used then in the email to be sent. We have so very very many managers and employees that I'd probably have a couple of hundred buttons otherwise, and I'd have to update it every time we had staff turnover.
The basic premise behind this is that whilst my LMS can capture the completion of the elearning course, the staff member also needs to complete a word document for government reporting purposes, and save it in a separate location (i.e. not on the LMS, and different location for each department etc.). Whilst the LMS can generate reports about who has completed the e-learning, it can't capture the document completion. What i want to be able to do is send an automated email to the manager when the user clicks the button to open the declaration, that says something along the lines of "Person XXXX has undertaken the e-learning. Please confirm the declaration form has been completed blah blah blah)." Btw - the course cannot be completed without clicking the declaration form link - it's just the problem of not being able to confirm they've actually done anything with the form. And yes - I know there are probably heaps of different options re online completion of the document, using PDF, electronic signatures, however at the moment I am 100% restricted to a microsoft word document that is manually saved in one of a defined number of locations.
Sorry... but maybe that might give more info to kick start me in the right direction? Or at least to tell me "no chance!"
Although I have no clue how to do it, my best guess is that you could use JavaScript to link in some way directly to the email system (as mentioned above), and just get them to use IDs directly from that - thereby ensuring you do not get errors.
I would also like to do something like what Tamara is suggesting, i would love to know a way of using the name variable so hat a learners name is automatically displayed in an e-mail :-/
Hi Daniel and Welcome to E-Learning Heroes! The e-mail results feature is not something that is currently built into Storyline, so perhaps someone in the community will have a solution for you. Thanks and have a great day!
I am getting a problem in e mail linking. I want to hyperlink with few words. when user click on it. it should go to outlook with pre inserted e mail address in it. how can i do.?? plz reply soon. its real urgent
Hi Raman and welcome to E-Learning Heroes! As you can see from the post above, this is not something that is built into Storyline so perhaps someone in the community can assist you.
So I was searching through the forums and came across this thread. What I'm trying to do is provide a way for beta testers of courses conducting QA, to provide feedback on a particular slide should they encounter any errors or other issues.
I'm thinking this could work, but will need a bit of tweaking in the sense that I'd need to pull some variables from the course itself (i.e. slide number, course name, etc...).
So with that in mind, could anyone tell me what the code would be to pull variables like slide # or course name would be so that I could embed that information in to a mailto URL?
I just checked this link and it is really slick for generating the url.
Hope this helps.
Thanks Ari for the great site. I did use this generator to create the url which worked perfectly opening an email when just clicking on it as a link.
But, it doesn't do anything when I use the Jump to URL trigger in Storyline. I modified the size so it was below the maximum allowable Articulate threshhold and still nothing. Any ideas?
I don't need anything fancy, just need an email from the user will indicate they have completed the course.
You all are awesome! Very cool thread here. Ari, your link is great! Is there is any way to pull in a %variable% from a course. I've tried a lot of ways but none are working:(
I just checked this link and it is really slick for generating the url.
Hope this helps.
Thanks Ari for the great site. I did use this generator to create the url which worked perfectly opening an email when just clicking on it as a link.
But, it doesn't do anything when I use the Jump to URL trigger in Storyline. I modified the size so it was below the maximum allowable Articulate threshhold and still nothing. Any ideas?
I don't need anything fancy, just need an email from the user will indicate they have completed the course.
Hi guys,
Great info on this topic but I am having the exact problem that Alicia was having. The url generates and works fine when I enter it into my browser however when I created a button it does not link. Nothing happens at all when I click it. Could it have something to do with my computer settings perhaps??
Bryan, my issue sedning the email ending up being a flash or java setting that our IT department magically discovered and fixed. If I remember correctly it was a version and setting issue. I attached a screen shot of the program versions from my PC. Hope that helps!
29 Replies
Hi Ari, one way to do it would be to use the "Jump to URL/File" trigger on your button, and for the URL, use the code generated from this little tool: http://email.about.com/library/misc/blmailto_encoder.htm
When you apply the Jump To URL/File trigger, you'll also be able to click the little globe icon to set the browser window properties, and you'll probably want to use "Display in current browser window."
Wow - thanks Jeanette. THat code generator did the trick for me! My email, subject and body are now all prepopulated. The only answer I now need to hunt down is how to extract survey answers and include them in the email body or in an attachment. Any more great solutions are welcomed!
Hi Isa, unfortunately there isn't a turn-key feature that allows you to email results from a quiz or survey in Storyline. There's really no way to transmit results reliably and consistently via email, because there are so many limitations related to different users' security settings and email clients.
If you need to report or track results from quiz or survey questions, you'd want to explore using a SCORM- or AICC-compliant LMS, or Articulate Online. If cost is a concern, there are quite a few free LMS options out there... here are a few you could explore:
* Dokeos: http://daveperso.mediaenglishonline.com/2009/10/29/getting-your-own-lms-part-1-dokeos-campus/
* eFront: http://daveperso.mediaenglishonline.com/2009/12/23/getting-your-own-lms-part-2-efront/
* Docebo: http://daveperso.mediaenglishonline.com/2010/01/22/getting-your-own-lms-part-3-docebo/
* Moodle: http://www.mozealous.com/upload-and-track-a-quizmaker-09-quiz-in-moodle/
I tried using the email encoder, and it didn't work for me. My company uses Lotus Notes, not Outlook. Would that create additional problems when trying to generate an email from a Storyline project?
Hi Sharyn! I'm not a Lotus Notes user but I do know that product doesn't allow JavaScripts or HTML submits, so that's likely why it's choking on the mailto: trigger. If you want learners to email something, you might need to just provide onscreen instructions for them rather than use a button and trigger.
HI Jeanette. I have a similar problem as Ari - I'm trying to create an "Ask the Expert" button (or link in 'Resources'). I tried the code generator you provided in your reply, but I get an 'Invalid URL' error...any other ideas?
Hello Meg,
http://www.cha4mot.com/t_mailto.html
I just checked this link and it is really slick for generating the url.
Hope this helps.
Hi All: Just curious - is there a way to use the code from one of the generators above, but to use a text variable instead of a single email address? Will the code allow/recognise the variable? Sorry if that's a dumb question! Cheers, Mara
I'm not sure Mara,
We need it sent to one central address so haven't thought about it. I would wager that if you wanted to have a range of options the best way to do it would be to create a button for each one. i.e. click here to send to craig, click here to send to Tamara etc.
That way you avoid user entered erros on emails.
hope this helps.
r.e.
Thanks What I'm trying to do though is set it to send an email through to a person's manager. At the start of the course they will enter their own name, email address, and their manager's name and email address. These variables will be used then in the email to be sent. We have so very very many managers and employees that I'd probably have a couple of hundred buttons otherwise, and I'd have to update it every time we had staff turnover.
The basic premise behind this is that whilst my LMS can capture the completion of the elearning course, the staff member also needs to complete a word document for government reporting purposes, and save it in a separate location (i.e. not on the LMS, and different location for each department etc.). Whilst the LMS can generate reports about who has completed the e-learning, it can't capture the document completion. What i want to be able to do is send an automated email to the manager when the user clicks the button to open the declaration, that says something along the lines of "Person XXXX has undertaken the e-learning. Please confirm the declaration form has been completed blah blah blah)." Btw - the course cannot be completed without clicking the declaration form link - it's just the problem of not being able to confirm they've actually done anything with the form. And yes - I know there are probably heaps of different options re online completion of the document, using PDF, electronic signatures, however at the moment I am 100% restricted to a microsoft word document that is manually saved in one of a defined number of locations.
Sorry... but maybe that might give more info to kick start me in the right direction? Or at least to tell me "no chance!"
Cheers and thanks! Mara
Although I have no clue how to do it, my best guess is that you could use JavaScript to link in some way directly to the email system (as mentioned above), and just get them to use IDs directly from that - thereby ensuring you do not get errors.
Bruce
I would also like to do something like what Tamara is suggesting, i would love to know a way of using the name variable so hat a learners name is automatically displayed in an e-mail :-/
Hi Daniel and Welcome to E-Learning Heroes! The e-mail results feature is not something that is currently built into Storyline, so perhaps someone in the community will have a solution for you. Thanks and have a great day!
hi everyone,
I am getting a problem in e mail linking. I want to hyperlink with few words. when user click on it. it should go to outlook with pre inserted e mail address in it. how can i do.?? plz reply soon. its real urgent
Hi Raman and welcome to E-Learning Heroes! As you can see from the post above, this is not something that is built into Storyline so perhaps someone in the community can assist you.
Hi all.
Would it be possible to send ANY info the user adds, if it is added as variables and then sent on the format from the encoder as Jeanette suggested?
mailto:VAR1?subject=VAR2&body=VAR3
br
gustaf
Hi,
It is also possible by including Java or Flash + a PHP page.
http://community.articulate.com/forums/p/34669/191317.aspx#191317
Regards,
Kawstov
Thanks for sharing Kawstov!
Hi Everyone,
So I was searching through the forums and came across this thread. What I'm trying to do is provide a way for beta testers of courses conducting QA, to provide feedback on a particular slide should they encounter any errors or other issues.
I'm thinking this could work, but will need a bit of tweaking in the sense that I'd need to pull some variables from the course itself (i.e. slide number, course name, etc...).
So with that in mind, could anyone tell me what the code would be to pull variables like slide # or course name would be so that I could embed that information in to a mailto URL?
Thanks!
Thanks Ari for the great site. I did use this generator to create the url which worked perfectly opening an email when just clicking on it as a link.
But, it doesn't do anything when I use the Jump to URL trigger in Storyline. I modified the size so it was below the maximum allowable Articulate threshhold and still nothing. Any ideas?
I don't need anything fancy, just need an email from the user will indicate they have completed the course.
You all are awesome! Very cool thread here. Ari, your link is great! Is there is any way to pull in a %variable% from a course. I've tried a lot of ways but none are working:(
Thanks!
Hi guys,
Great info on this topic but I am having the exact problem that Alicia was having. The url generates and works fine when I enter it into my browser however when I created a button it does not link. Nothing happens at all when I click it. Could it have something to do with my computer settings perhaps??
Bryan, my issue sedning the email ending up being a flash or java setting that our IT department magically discovered and fixed. If I remember correctly it was a version and setting issue. I attached a screen shot of the program versions from my PC. Hope that helps!
A~
this is great. Would you mind sharing the code to get this to work?
Hi Jason! Looks like Matthew has you covered here :)
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