Forum Discussion
New in Rise 360: Team Folders (Beta)
Update—October 5, 2023: Find out what we've learned from your feedback and how we're improving team folders
We're thrilled to announce that the Team Folders beta is now live in Rise 360! With it comes an enhanced dashboard experience, convenient personal organization in My View, and even more ways to collaborate with your team (as well as external teams).
Updated Dashboard
The new Rise 360 dashboard sidebar organizes content into sections: My View, Personal, Team, Deleted Items, and External Connections (if you're working with external teams).
Courses you've created alone—without any collaborators—appear in the Personal section, and courses you’re building with other collaborators appear in the Team section. When you add a collaborator to a training item, it moves into the main Team section automatically. Only collaborators on the item can see it there, so don’t worry about others accessing it.
You can create folders and subfolders in each section. And now, when you move something to a folder, it's only visible in that folder!
My View
With My View, keeping track of items you're currently working on is a snap. You can add specific items for easy access and create folders in the My View section to help organize things further. Content and folders in the My View section display only for you but can contain both personal and team items.
For the launch of the Team Folders beta, we've preserved your previous All Content view in this section. All the training items and folders that were there prior to today's launch have been added for you. This way, you can easily reference your previous view. Clicking an item in My View takes you directly to it.
Update 10/5: Now, you can move the original item without having to leave My View. Just click the more icon and select Move file. Select a location or create a new folder, then click Move.
Personal and Team Folders
With Team Folders, content created in Rise 360 is added to the section or folder you're currently in. If you're in the personal section, your training appears there. If you're in the team section, it's created there.
Collaborators can now be assigned at the folder level, saving you time. When you create content in a team folder, it automatically inherits the collaborator permissions applied to that folder. This can even be everyone on your team! All you have to do is select the Share menu option for a folder or item, then select Everyone and assign them collaborator status. Note that the current editor role is the same as the previous collaborator role.
External Connections
If you work with other teams in Rise 360, you'll see new team folders for them as well in the External Connections section. The folder names might be different from what you're used to seeing. That's because Rise 360 now uses the actual name of the organization as it’s listed in account management. This is true for your team as well. An Articulate 360 admin for the external team can modify it with the Edit Organization Name option in account management.
All Rise 360 users have access to the enhanced dashboard and My View feature. If you’re an Articulate 360 Teams subscriber, you also have access to the new Team section. And if you don’t have Articulate 360 but want to try out this feature, you can start a free 30-day trial.
We're excited about the Team Folders feature because it'll allow teams to work together even more easily. And we're releasing it in beta so your feedback can guide us as we continue to develop it. Have feedback? Click on the feedback link in Rise 360 or comment below. We can't wait to hear what you think.
I just saw the new feature. While was initially excited, I noticed an issue. My courses were neatly put in various folders for organizational purposes before this feature came out. Because I had already shared my courses with 2 other contributors on my team, my "personal folders" are now suddenly empty with the new feature release. And the courses are also not in any team folders, they are just all free-floating now and I don't know what courses belong in what folder anymore. Is there a way to go back to the previous version? My entire system of organization is lost with this new feature, so I do not know what courses belong into what curriculum folder. Please assist.
Same
Great feature ! I just have 1 problem : How could I bulk move courses into folders ?
As I now have the possibility to reorganize the course/folder structure, I'll have to move a LOT of courses to different folders. And doing it one course at a time will take an eternity to achieve...
SUPER EXCITED team folders is here, but we have the same issue.. we now have to edit every course individually and add "everyone" when there should be a "select all" feature.
100% agree. A bulk action feature to move courses to folders would be very useful. we have 100s or courses that need re-organising now
I cannot add feedback using the feedback link because Google Docs is blocked at my company. I'm very excited for this feature, though! So far my main piece of feedback is that I wish there was a way to select multiple courses and move them into a folder. Having to organize them one by one (for over 280 courses) is time consuming!
I think this is a great feature moving forward but I am concerned about my existing courses. As mentioned in another comment, my team and I had an organization system we've worked on for years, we have hundreds of courses. The courses are now all in the team section as you mentioned, but we lost the folders. Is there a way to keep the folder structure in the new team section?
Also, we work with vendors, sometimes they add us as collaborators. We would like to also add those courses to the same folders I mentioned above. Now they are in the external section and we can't move them.
I really appreciate the efforts made to create a better dashboard look and collaboration capabilities, but this is right now a nightmare, there are way too many courses to start the folder organization again.
Hello, Alejandra. I hear what you're saying, and we definitely don't want to make things harder for your team.
You'll find the folder structure that you created previously in My View. Those folders you built previously are specific to you as an individual user.
You can work from My View to create a new Team folder structure that will be consistent for your team. Meaning, there will be one Team folder structure, and individuals will not have to recreate the folders on their own dashboards.
Based on this beta feedback that we're getting from everyone, we're continuing to plan improvements to Team folders! We'll keep you updated here as we add new features.
I'm wondering why this new feature isn't a choice rather that forced. I would've preferred to have the option to determine how I would like to organize my items according to what works best for me and my team. Am i missing something or is there a way to opt out of using the team folder feature until a system is determined by each individual user?
How do I see a comprehensive list of courses independent of what folder they are in? I created two courses yesterday and have no clue what folder they are in and have to search for them.
Hi there, McLeod Learning!
You can find all of your courses organized into the folders you assigned them to by clicking on My View. From there, you'll see the courses in your folder structure!
Why aren't the courses in the Personal section?
If you had collaborators on your courses, then those courses now reside in the Team section rather than the Personal section.
You will see these courses in the root directory of your Teams folder because they had a collaborator assigned to them.
Let us know if you're still having trouble locating your content!
Hi Crystal, this response doesn't address my question. I need to see a full list of courses without searching or browsing through folders. My View just pulls up folders and bookmarked courses.
We have the same problem! Is there a way to get a full list of the content without searching for it or browsing through the folders?
Hello! I've spent the morning re-organizing all content and setting up new folders as we have some rules in the organization for making sure we always have (at a minimum) an additional course manager within our team assigned to the course. As we have many licenses, across different teams, we have set up license groups. I notice when you create a folder you can assign a "group" but the only option we have is the "Everyone" group. Are there any plans to connect the license groups to the folder share settings? Or am I missing something obvious? Thanks :)
Hi Sharna, did you ever get an answer to this question? I am setting up multiple teams within our account and need to limit access/visibility based on license groups. It makes perfect sense to use those groups rather than manually manage individuals on each team-level folder.
Hi all, just wondering if there is any way to bulk duplicate courses. Having to duplicate for translation is very time consuming since it's a one at a time process right now. I was hoping this new folder feature would allow for that, but this does not seem to be the case.
Thank you
I moved contents from a team folder to a private and then decided to go back to team. Now I have no contents in my folder.
Hi everyone! We really appreciate your questions and feedback in this discussion thread -- thank you so much for your engagement! Everything you've shared here is valuable information we are considering as we iterate on this new feature.
In fact, we’re quickly rolling out a series of updates to make it even easier for you and your team to take advantage of the new collaboration features you’ve asked for while managing content the way you’re used to in Rise 360.
Check out the latest update from our Product team, hot off the press!
- New Discussion: Moving quickly on your feedback to improve team folders
Great to hear that you're responding so quickly! What about a select all option to add course managers for every item in a folder, or the team or personal view? Hoping you have captured my feedback.
Hi Matt!
Appreciate the feedback! You can add "everyone" to any of your team folders in the "Folder share settings" option to automatically apply that permission to all the content inside of that team folder. Future content that is moved into this folder will also automatically have these permissions applied.
The ability to select multiple pieces of content at a time to perform various actions is also something we're hearing and is definitely on our radar. Please let me know if the above helps and continue sharing your ideas! Thanks
Your explanation is as clear as mud.
Hi Alyssa. I seem to remember someone mentioning that there was a webinar focused on team folders, but I can't seem to find that webinar anywhere. Does that exist, or did I just misread something?
Hi,
I like a lot of the features in this new layout, but one thing missing is the option to convert from a tile view to a list view - why has this been removed? When skimming down a list of courses in a folder, it is far quicker if they are in one list that having to read across and down to find the right one.
Similarly, my team folders do not appear in alphabetical order, while my personal ones do. Is there a way to make this apply to team folders too?
Thanks
Hey, thank you for an update with folders!
By any chance can we add a function which helps us to select folders whichever we wanna select and move..?
Coz having 100+ folders and to sort them out to different folders takes a bit time :c
