Export closed captions in bulk?

Oct 09, 2017

Is it possible to export closed captions in bulk? I have a course with 9 scenes, each scene at least 10-20 slides and/or layers. As you can imagine, exporting the captions slide by slide, layer by layer, is brutal.

73 Replies
Katie Riggio

Hello Valesa,

It looks like you might have replied by email where your contact details came through to the public forum. Feel free to edit it out right here

While I'm here, I'll check-in that we are actively tracking requests for exporting all media captions in bulk. Our report is up-to-date with everyone's thoughts here, and we will notify you of any changes! 

Bruce Roberts

Just created a course with 160+ media files with closed captions.  Just discovered that spell checker:

a) does not check contractions properly
b) does not check closed captions
c) if your lesson is over some unclear size won't export a translation file giving you the ability to spell check externally
d) translation files - when they do work - do not include closed captions.

I've seen that this is not on the roadmap for doing anything with and so will continue to be a right royal pain - unless someone in dev has some news?

Marty Slapnik

Please add my name to the list for exporting Closed Captions as well.  Here is the business case for this feature:

Many of our clients expect a Word doc or PDF of the final produced E-Learning courses we create for them. Particularly for legal compliance courses, the content of the courses needs to be reviewed and edited by legal experts. While the logical solution is to just have them "take the E-Learning course", they OVERWELMINGLY prefer a document to quickly review the content.

We used to just use the NOTES area to add a transcript of any audio, which certainly worked well. But given that your media captions features are so robust (I really like how easy they are to use!) we've been putting captions there AND in the Notes section. While this works, it is redundant and there are a number of times where we update the Captions on the media but forget to update the Notes section.

Thus, if there was an option in the Word export feature to select to export Closed Captions and/or the Notes section, that would be hugely beneficial. 

Jeff Forrer

+1 Hello, where we need this often and I would think others would as well is when using the awesome feature of creating audio (text-to-speech), which we usually use as temporary or scratch audio.  

When we need the professional audio recorded, we need a script to send.  Being able to export all of the audio files cc text (we usually have 50-100) to one file easily would make it much easier for us to have a script ready for professional recording vs. select each file one at a time and exporting it.   Thanks!

Graham Cohen

Please add me to having this function.  The whole Closed Captioning in SL360 needs to be addressed.  No spell check.  Exporting captions defaults to a .wav extension in the export window.  You have to change the extension.  The biggest headache is exporting the CC in to a video file.  I've exported a simple 13 slide course to a video file with cc turn on but the final exported video does not have the cc included.  So hence I need to redo the captions in my video editor and a bulk export from SL360 would save me a ton of time.  

Deb Beverley

Add my name to the list for this feature. For accessibility we need to have multiple options - voice over, closed captions and a transcript of all audio. We don't always  have a text file to begin with so exporting the closed captions would save having to re-type everything a 2nd time (large projects, multiple slides = very cumbersome). Appreciate your help helping us all make eLearning accessible to everyone.

2Training Loan

I send a thought to R&D - have they developed e-learning in this tool them self?
When you have multiple scenes and slides up the wazzo and not only one language but several..
Simply put, current solution is a time consumer, a man hour budget killer..

Im currently facing 8 languages , each about 100+ slides with audio/ captions.
Im not liking the export one by one feature right now. I really would like it if R&D made possible something quick and smart in the heavy lifting in this.  Even a beta version i  would be ready to try as soon as possible.

This is one of these truly value adding features that can remove repetitive scenarios and automate those scenarios, That show we are dealing with developers that have them self's worked with the tool they are creating or they have product managers that have listened closely to their customers needs.

For now i will have to go through the pain and get things done and move things forward in a highly repetitive way.

Madysson Wood

I'm putting my name on this list as well. I just think it is a little absurd that there are this many requests and it can't be a part of the updates. When working for a global company that needs captions in 7+ languages for every slide this feature is very much needed. When exporting individually the timing gets off for the whole project and is a mess. This needs to be fixed. 

Mike Veazey

I would like to add my name to the list of those who want this feature to be added. I have had multiple courses in which the transcript was requested after publishing and it's a huge pain having to go through each and every slide to cobble together a script.

PLEASE, PLEASE, PLEASE!!! Add this feature soon!

Peter Fitzgerald

It is possible! If you change the extension of a project from .STORY to .ZIP, you can extract the contents and root around in the all of the associated files, including the .VTT captions. 

First thing to do is make sure you are able to see your file extensions. Open an Explorer window, go to View tab > Options > View > disable "Hide extensions for known file types"


Now that you are able to see the extension for all file types:

  • Make a copy of your .STORY project file.
  • Change the extension to .ZIP.
  • Extract all files from your new ZIP folder.

That should leave you with a folder with the same name as the copy of your original .STORY file. Open that folder and to the subfolder named ...\story\media

Here, you will see all contents of the project's Media Library, including the .VTT captions. The only drawback here is that the file names are randomized so you'll have to match them up with the audio/video files manually. 

I've screencapped the process in the video below.


James Bertelsen

I needed to be able to export captions (just the text, not the timecodes) in bulk, so I wrote some javascript that will export captions to a text document while progressing through the course. The attached story file provides an example. 

Publish the story to html, open in a browser, and click the Export Captions button.

A new browser window will open, and captions will be exported to that window as you progress through the course.  Remember to save the text before closing the window, or it will be lost.

Feel free to use/adapt the code for your purposes.