Word vs Pdf for resources

Jul 29, 2016

Want to attach two job aids. Is it better to have them in Word or Adobe? And I'm assuming I need to save them in protected mode? If they are in protected mode are the links still clickable?

2 Replies
Michael Shannon

I would use a PDF for several reasons:

  1. The number one reason is that PDFs can be opened in the browser (most browsers) which means you don't have to have the learner download and then open.
  2. While we think Word is ubiquitous, it isn't. While there are some alternatives that can open Word files, and many people use those, you can't be sure that they do.
  3. Formatting. What you see in your version of your Word document may not be what your learners see. They have to have the same font that you use, if they use an alternative to Word to open the file there may be some changes in the way the document is viewed vs. the way you want it to look.
  4. Acrobat Reader is a free download and as I said in #1, most browsers can open it natively.  
  5. You can lock down the file so it can't be printed, reused, or changed. 

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