Hi everyone. I work on a team that manages HUNDREDS of eLearning modules that constantly need to be updated. Does anyone have a good process for managing and searching the content inside the modules for updates?
Currently, we publish the Word document version of the modules inside folders in File Explorer.
Hi Colleen! Great question! That is a lot to manage. I have a few resources for managing/updating content that I hope makes it easier to maintain courses. It doesn’t necessarily include searchable content by course, but hopefully, some of the ideas might help. I know every organization is different, so this might not work in every situation.
5 Tips for Building E-Learning Courses That Are Easy to Maintain - I know this is more about prevention, but the ideas in this article might be something you want to consider moving forward, such as—Set a Course Expiration Date when you know some information will be obsolete as of a certain date. That way, you don't have to go through a ton of courses to check if it needs updating because you already made a note.
Course Update Spreadsheet - a Course Maintenance Sheet can be really helpful because you can see a list of all the courses in one place with any notes you need to stay organized. If you do use something like this, I highly recommend importing it into Google Sheets if you have more than one person working on updating courses. This allows everyone to see it and make changes in real-time so you don't have to pass a file back and forth.
I hope that helps! Perhaps the community might have some other ideas that have made it easier for them to manage elearning content.
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Hi Colleen! Great question! That is a lot to manage. I have a few resources for managing/updating content that I hope makes it easier to maintain courses. It doesn’t necessarily include searchable content by course, but hopefully, some of the ideas might help. I know every organization is different, so this might not work in every situation.
I hope that helps! Perhaps the community might have some other ideas that have made it easier for them to manage elearning content.