Dynamically update course content

We are using Articulate Presenter and soon we'll be using Storyline. We have dozens of courses which are updated on a fairly regular basis. Some courses share common information (graphs, charts, financials). These graphics/numbers are updated either in .ppt or other (PS/AI), and then replaced inside of each course which uses them.The course is then republished. We spend way too much time republishing and retesting existing courses when all that is needed is a few updates.

We'd like to be able to update a single graphic, place this graphic in a common place (server location), then have each storyline course dynamically updated without the need to open, edit, and republish each and every course.

Has anyone done this before???

4 Replies
Sam Lincoln

I haven't done this but wondered whether it might be simpler to copy each of the regularly updated slides as a web page so that the URL can be linked to from each project using the insert web object command. In this way you only need to update the 'parent' web page and all of the other projects will show the latest version.

Brett Rockwood

Mike, what you are asking isn't currently possible in Storyline though it is a great idea. I made a feature request for this very useful functionality a while ago and suggest you do the same. Here's the link to make a feature request.

There are so many good reasons why this would be useful. You mention being able to update multiple courses that share the same image and that would be awesome. But also keep in mind that it could keep the working file size smaller as the images wouldn't (necessarily) be stored in the Storyline file. This would speed up the time it takes to open, close and save files. Also by having linked images on a server it makes it much easier to work as a team on projects where common images are used. Yet another benefit is a graphic designer can work in parallel with the people creating the SL files tweaking the images, etc. without affecting the development work of the elearning design.

This is a well-known and used practice in the print industry with programs like InDesign and Quark linking to image files rather than embedding them. Would be great to move this practice to Storyline.

Mike F

Sam Lincoln said:

I haven't done this but wondered whether it might be simpler to copy each of the regularly updated slides as a web page so that the URL can be linked to from each project using the insert web object command. In this way you only need to update the 'parent' web page and all of the other projects will show the latest version.


Sam.

Not a bad idea. Need to try this as a workaround.

And a +1 (prob more) to Brett's comments.

I've done this in native Flash and also Framemaker (back in the day) but it has been difficult to get the same result in Presenter and now in SL. Unless I missed it, I also notice that you can't "insert and link" an image in SL. This was an option in Presenter (PowerPoint really). Having this option at least allowed you to update an image in a folder and have all courses (with that same image linked) update when the course was opened. Publishing was still necessary, however, it did cut down cycle time.

I'll go ahead and submit that feature request.